Key Show Information

ADNEC Centre Abu Dhabi

Hall 10 - 11

Al Khaleej Al Arabi St

Al Rawdah - W59 01

Abu Dhabi - United Arab Emirates

30 March - 02 April 2026 (Monday-Thursday) – Education

30 March - 02 July 2025 (Tuesday-Thursday) – Trade Show

Aisle Carpet Color: TBA

Shell Scheme Carpet Color: TBA

This section refers to Toy Balloons, Helium Balloons and Blimps and Airships

• The use of airships, blimps and balloons within the venue is strictly regulated. Applications for permission to use them must be submitted to the venue in writing, together with a risk assessment, at least 28 days prior to the event.

• The following must be considered when carrying out the risk assessment:

  • The use of gas or batteries

  • Obstacles within the exhibition, including drop wires, cables, truss, stands and signage

  • The possibility of items falling from them

  • Compliance with the venue’s specific regulations

• Any fixing to a stand structure shall be of such nature as not to cause excessive stress on the structure and shall be of sufficient strength and durability to ensure continuous safety and stability.

• The arrangement for tethering shall be of such a means as not to allow accidental or inadvertent escape of the balloon(s).

• Spare gas cylinders are required to be stored in a suitable secure area outside the exhibition hall. (Refer to ADNEC Guidance Note No.1 - Requirements for Compressed Gas Cylinders)

• Refilling the balloon(s) with compressed gas may not take place during the time an exhibition is open to visitors.

• Exhibitors are advised that they will be held responsible for any costs incurred for repairing damage to the air-handling units within the halls due to gas filled balloons being drawn into the units, and for removing balloons from the roof structures.

• Operators must remain in visual contact with the airship at all times and within radio range.

• Exit signs must not be obscured at any time.

• A suitable take-off and landing area must be planned into the floor layout.

• The venue may, for safety and security reasons, request that airships are monitored from the floor by a second person whilst in operation.

• Blimps must be tethered, at all times, to a secure weight that is placed so as not to cause a hazard to exhibitors, their staff and visitors.

• All balloons and blimps must be secured by suitable means and approved by a competent person. A charge will be made for retrieval if any escape to the roof or for any damage to the air-handling units.

• No wild or domestic animals shall be permitted on the Premises without the prior written consent of ADNEC. Written application to display livestock must be made to the ADNEC Event Planning Department at least 1 month prior to the start of the tenancy.

• No animal welfare facilities are provided by the venue, therefore pets, except assistance animals, are not permitted unless they form part of an exhibit or display associated with an exhibition and are approved by the venue. Pets must not be left in vehicles.

• Exhibitions involving numbers of livestock may have to comply with specific authority regulations “Agricultural Food Production or Abu Dhabi Food Control Authority (ADFCA)”.

• Guidance on animal welfare and appropriate safety measures shall be obtained by the organizer from a suitably qualified veterinary officer, who may deem it necessary to carry out an on-site inspection.

• A copy of a veterinary officer’s report shall be submitted to the venue for licensing authority approval (if applicable). Any costs incurred are the responsibility of the person seeking guidance/consent.

• Animals must be appropriately supervised and sufficient welfare arrangements must be maintained, to the venue’s satisfaction.

These arrangements should be detailed in a risk assessment and include the following:

• Transport to and from site

• Feeding

• Housing

• Security

• Environment

• Exercise

• Cleaning and sanitary arrangements

• Sleep/rest

• Protection from pain, injury, suffering and disease

• Evacuation in an emergency

• In order to ensure the safety of visitors, suitable guards /enclosures must be provided and warning notices prominently displayed where appropriate. Livestock must be properly contained when a stand is unattended and if exhibited outside an enclosure, must be adequately tethered or suitably controlled.

• A sign should be in place advising visitors to wash their hands after touching animals or their enclosures.

• Signs should also be displayed at the entrance to the exhibition indicating that animals are present and that people with allergies may be affected.

• All potentially dangerous exhibits shall be effectively guarded to prevent injury to visitors and shall be adequately fixed in a stable location to ensure continuous safety and stability.

• A sign or notice must be prominently displayed to avoid persons becoming accidentally injured.

• A keeper must be present at all times including event closed periods to ensure the continuous welfare of the livestock and continued safety and stability of enclosures.

• Where wild or dangerous animals are displayed on a stand they shall be contained within enclosures of such construction so as to avoid injury to exhibition visitors.

• Livestock exhibited outside an enclosure is required to be adequately tethered or otherwise suitably controlled to ensure safety of visitors.

ADNEC shall not be used for Betting and Gaming.

We would like to inform all that event hosted at ADNEC, external cleaning companies will not be permitted to operate within the venue.

This restriction includes the cleaning of stands, features, and exhibits. Instead, all cleaning requirements during these open dates must be ordered exclusively from the ADNEC Cleaning team. This measure ensures efficient coordination and maintains the high standards of cleanliness and hygiene throughout the venue. Exhibitors and contractors should liaise with our dedicated Cleaning team to arrange any necessary cleaning services during the event.

• Only cleaning services provided by ADNEC are permitted to operate within the Venue. Exhibitors must therefore not arrange their own third-party cleaners.

• Exhibitors and contractors must vacate the Licensed Area by 22:00hrs on the last night of build in order that ADNEC can provide this service.

• Removal of any abandoned stand fitting materials, carpet, pallets, and excessive rubbish will be subject to an additional charge to cover the cost of skip hire and labor.

No fixings or attachments to or penetration of the fabric, structure or floors of the Centre shall be carried out except by ADNEC’s authorised representatives at the expense of the licensee, sub-licensee or contractor requiring these services. This shall include the attachment to the structural steelwork for any purpose to any part of the building fabric and structure, whether interior or exterior. Bolting down is not permitted under any circumstances.

• Exhibitor will be responsible for ensuring that adhesive tapes used to fix carpets or other materials to the floor areas are removed after use without damage to the floor.

• ADNEC requires the use of 3M low tack tape, which is a kind that can be easily removed. A higher rate will be charged for the removal of tapes not approved by ADNEC.

• Plastic packing tape, gaffer tape, masking tape or drafting tape, all of which are difficult tapes to remove from floors, are not to be used.

• Any tapes not removed by the contractors will be removed by ADNEC at the Exhibitor’s expense.

• No Fixing will be permitted to the duct covers.

• Fixing to the surface of the floors other than by use of adhesive tapes to secure margin boards, cable clips and similar items of stand fittings is not permitted. Drilling into the floor, nailing, screws and fixings of any sort will not be permitted.

• Suspended stand fittings are not permitted. ADNEC may permit suspension from the hall roof of banners, lighting, fittings or other decorative materials (the work being carried out by ADNEC at the expense of the Exhibitor) or by the ADNEC rigging contractor provided that:

  • There are no locking arrangements to the main body of the stand (including electric wiring or decorative materials).

  • Application is made to ADNEC at least 6 weeks prior to the first day of the rental period.

  • The proposed suspended units to not overstress the roof structure max 70kg/r/m.

• Time is available after the beginning and before the end of the rental term for ADNEC.

• Rigging Contractor to remove the suspension wires, with free unobstructed access at floor level for hoist vehicles, cranes etc. as may be required.

• Persons proposing to erect brick, stone or block walls, etc. shall lay heavy duty building paper or similar material on the floors under the walls, etc. to protect the floor surfaces from any mortar damage. The cost of repairing any damage caused to floors by the erection or dismantling of this work will be charged to the Exhibitor.

1.1 All food and beverages served within ADNEC venues (Abu Dhabi National Exhibition Centre and Al Ain Convention Centre) is done so under the license of Capital Catering. Capital Catering is the sole supplier of all food and beverages within the venue. Any client or exhibitor wishing to supply food and/or beverages within the venue may only offer such products when purchased from Capital Catering. The supply of food or beverages from any other source, subject of prior approval, will attract a corkage-fee. This will be payable by the Client in advance of supply.

2.1 Capital Catering reserves the right to refuse authorization for the supply of food and/or beverages that do not meet the venue authorization criteria.

3.1 A written authorization agreement (NOC) is required from Capital Catering seven working days in advance of any planned event. This is non-negotiable. Failure to produce such documentation will result in any food or beverages being removed or disposed of. Capital Catering will also instruct that the client’s caterers, equipment and products are removed from site.

4.1 No food and/or beverages may be delivered, exhibited, consumed, sold or offered free-of-charge without: prior written permission from Capital Catering; the advance payment of a corkage-fee; valid and relevant food-safety documentation (ADFCA license etc.); confirmation of the location of the service area.

5.1 Permission to supply food or beverages as per the application will only be granted once all of the criteria shown in section 3.1 and 4.1 have been met.

6.1 Capital Catering reserves the right to remove the supply of food and beverages authorization at any time.

7.1 In accordance with ADFCA Regulations and Guidelines, it is the client’s responsibility to ensure that delivery, storage, preparation and servicing of all food and beverages from third-parties/external complies with the mandatory catering industry best-practice.

8.1 Capital Catering will accept no liability for any breach of legislative, ADFCA policies or health and safety by the Client or third-party distributor within the “Corkage Fee policy”; liability will be the sole responsibility of the Client.

Exemptions:
1. Sampling and displays: on all catering-themed events taking place within the venue, Capital Catering will allow, exempt of corkage-fee, the display of food and/or beverages and distribution of samples. Sample-sizes are defined by Capital Catering as follows:
- 28g (Bite-size) for food/snacks
- 50ml for all beverages (hot or cold)

All corkage-fees must be paid for in full by the Client later than 7 days in advance of the event, based on estimated charges.
Should you require further clarification please contact our ADNEC Representatives at [email protected] or +971 02 406 3777.

Signed Agreement
The client signature is acceptance of responsibility for payment of the corkage fee and the adherence to ADNEC’s policies for all food and beverages being supplied, distributed, consumed, sold or offered free of charge within the Venue.

• Exhibitors cooking on stands for demonstration purposes (e.g. to demonstrate the benefits of a specific cooker) will be required to comply with Food Safety and Hygiene Regulations.
• A full risk assessment, including methods of storage, washing facilities, stand layout and type of appliance to be used for cooking must be submitted to IAAPA Show Managment and ADNEC at least one month prior to expo for authorisation.
• Exhibitors are responsible for bringing their own food hygiene inspector, or ADNEC can provide an inspector. The cost will be borne by the exhibitor.
• The use of LPG (Liquefied petroleum gas) is restricted on site. (please see Gases Section)
• Exhibitors may not cook and/or distribute their own food from their stands to visitors, other than for the purposes of sampling. Individual cases need to be authorized at least one month prior to the expo.
• A food hygiene inspector may visit the relevant stand to inspect facilities. The cost lies with the Exhibitor.

With the continuous coordination and collaboration with the Ministry of Economy and other governmental entities, the Department of Economic Development in the Emirate of Abu Dhabi enforced a set of measures and restrictions in the Emirate in order to combat commercial fraud and put an end to some companies’ trading of counterfeit or fraudulent goods. Such measures are in accordance with the Federal Law of fighting fraud and counterfeit in business transactions, which also tightens penalties for fraudulent companies. With this in mind, and in accordance with the UAE law:

• Exhibitors shall not exhibit at ADNEC any counterfeit goods or, any goods which infringe any third party’s intellectual property rights or any goods which are prohibited or restricted by local laws or regulations.
• UAE Inspectors have the right without recourse, to physically remove any goods which it or any relevant authority deems to be Infringing Goods or Prohibited Goods.
• If counterfeit goods are found, this could result in the cancellation of the Exhibitor’s right of participation within the exhibition, prosecution, penalty fine, imprisonment and/or the closure of the Exhibitor’s exhibition stand.

GES and ADNEC forms are priced in the Arab Emirates dirham (AED). If you are unclear about any pricing, please check with the individual vendor to verify the currency. 

• Any exhibitor proposing to display dangerous items must carry out a risk assessment to ensure that suitable control measures are in place to avoid misuse by or injury to exhibition visitors.
• A copy of this risk assessment must be readily available on site. The display and sale of weapons and ammunition is closely controlled by the Authorities and a suitable license must be lodged with ADNEC prior to the bringing of exhibits. Suitable and sufficient safety precaution to safeguard weapons must be taken during both open and closed periods.

All deliveries must be made during, and not before, IAAPA Expo Middle East show dates, and hours and be addressed as follows:

• Addressee
• Name of Exhibition
• Stand Number
• Hall Number(s)

ADNEC (Abu Dhabi National Exhibition Centre)
P O Box 5546
Khaleej Al Arabi Street, Nr. Zayed Military Hospital
Abu Dhabi, UAE
Telephone: +971 (0)2 444 6900 / Fax: +971 (0)2 444 6135

• All deliveries should be directed to the exhibitor stand.
• IAAPA Show Management and ADNEC cannot take any responsibility for any deliveries and will not sign for any item.
• During the open hours of the event deliveries are only permitted from 1 hour prior to the show opening up until 15 minutes up until the show actually opens. Only under exception circumstances can deliveries be made during event open hours.
• IAAPA and ADNEC staff are not permitted to sign for deliveries on behalf of a third party.

• All features and activities or demonstrations may require special permissions from external licensing authorities outside of ADNEC. You should be aware that there may be restrictions regarding certain types of activity that can be permitted on the ADNEC site.

• All proposals will be considered on a case-by-case basis and only if they are submitted with all of the required documentation. Full risk assessments, method statements, insurance details etc. are required as a minimum in all cases. This is especially important if there is a public participation element.

• To confirm, for any feature areas that have an element of public participation or could pose a risk to the visitor, you should provide the following information:

  • Risk Assessment

  • Health and Safety Pro-forma

  • Plan of the area in question

  • Details of the nature of the activity

  • Participation restrictions such as age limits etc. and the management thereof

  • Details of how the operation will function

  • Proof of insurance against accident, injury, damage (public liability insurance)

• Any dangerous activities such as climbing walls, zip lines, bungee jumps etc. must be built, operated and managed by a recognised competent company specialising in this field. All staff operating the equipment, must be able to show that they are fully trained in the operation of the equipment, and are fully experienced/qualified to do so, to the satisfaction of ADNEC.

• You should ensure that all relevant documentation regarding insurances are sent to IAAPA Show Management. The onus is on you to supply this information and you may be asked provide evidence of such insurance whilst on-site.

• Exhibitors must ensure that demonstrations do not constitute a fire or safety hazard and must submit in writing full details, with a risk assessment of such activities to IAAPA Show Management.

• ADNEC reserves the right to curtail any activity it considers detrimental to public safety.

• Additional security/visitor management may be required on popular demonstrations to ensure crowd safety. Costs for this are to be borne by the exhibitor.

ADNEC operates a ‘No Drones’ policy within the venue.

• The nominal electrical supply at ADNEC for use on temporary exhibition and event installations is 230V single phase / 400V three phase at 50Hz frequency
• Any exhibited appliance which falls outside the Venues standard tariff electrical supply ratings, must be clearly and unambiguously marked.
• Appropriate temporary supplies for build-up and breakdown should be ordered.
• Cables may not be plugged into venue sockets and / or trailed across gangways during show open periods.
• It is important to note that once a show has ended, stand power will be turned off half an hour after the show closes and will not be turned back on. This is to ensure the safety of all persons working in the halls. Please communicate this to all exhibitors and contractors. If power is required later than the scheduled time this MUST be ordered in advance, charges may apply.

Please see below the ADNEC operating procedure for access to exhibition and event power supplies:

• Fused isolator switch boxes are used as a point of isolation between the point of supply at the Distribution Board and each end user.
• Each box has its own ON/OFF switch as well as fuse holder.
• During build up, the supply cable is left energised with the fuses removed and the switch in the off position.
• Once the contactor has asked for energisation the installation will be tested and inspected.
• If satisfactory we will install the fuses and turn the switch on.
• This switch must be accessible at all times in case of emergencies, where we can isolate the power supply as soon as possible.
• It is not acceptable to do this via the distribution board as it may not be obvious as to which distribution board is supplying the stand.
• Please refer to the full and detailed document ADNEC Regulatory Codes of Practice RCoP 01 – Temporary Electrical
• Installations and Mains Supplies (ADNEC-EHSMS-RCoP-15-01) for the full set of regulations to ensure you and your contractors are in full compliance.

IAAPA has contracted a basic general liability policy on behalf of each exhibitor of US$2 million general aggregate and US$1 million per occurrence coverage. The cost is US$125 per exhibiting company and the fee must be paid with the exhibitor’s contract. This covers each exhibiting company, so they are not required to submit a customized certificate with show information to IAAPA for review. Exhibitors should still carry their own insurance; this is additional coverage that IAAPA is contracting on behalf of the exhibitors. This is a time-savings benefit to both the exhibitor and IAAPA.

Any exhibitor displaying an amusement ride or device (per ASTM 747-06) which allows audience participation, using flammable materials, or serving food or beverage items that is the exhibitor's own product, will need to carry US$3 million general aggregate and US$2 million per occurrence and provide IAAPA with a copy of that certificate via the Audience Participation Safety Form & Ride Registration or via email at [email protected] by 25 January 2026. Insurance COI should include the following information on the certificate: IAAPA, GES, DSV and their entities, subsidiaries, agents, representatives, officers, staff, volunteers and employees, are additionally insured for IAAPA Expo Middle East 2026, 27 March -  4 July 2026. IAAPA should be the certificate holder. Address is 4155 West Taft Vineland Road, Orlando, FL 32837, United States.

Fire and Safety Regulations

• Fire regulations for stand building and dressing can be found in the ‘Stand Fitting Regulations’ section of the handbook.

• The Organizer shall conduct a Fire Risk Assessment, focusing on the safety of all persons and paying particular attention to those at special risk, such as the disabled and those with special needs. The assessment shall include consideration of any dangerous substances on the Premises.

• Exhibitors must at all times abide by these requirements and follow the procedures laid down by ADNEC. Exhibitors must ensure that their staff and contractors are fully conversant with ADNEC’s emergency procedures, including actions to be taken on discovery of a fire or an unattended package, on the sounding of the Evacuation Alarm and the location of assembly points. These procedures are available to download via the Organiser Guide section of the ADNEC web site. Should you require translations in other languages please contact your Event Planning Manager.

• Sufficient access shall be maintained at all times to allow fire appliances to approach all parts of the Centre.

• The fire points situated around the Exhibition Centre are distinctively marked, and must be kept unobstructed at all times.

• Blocked or impeded access may result in not opening of the event.

Fire Exits

• Fire exits must be kept clear of obstructions at all times both inside the hall and outside.

• Abu Dhabi Civil Defence has the right to close any event down if these regulations are not adhered to.

• Any items found blocking a fire exit will be deemed as rubbish and disposed of without notice.

• If the event floor plan necessitates the provision of temporary fire exits, e.g., from walled off areas of the halls, seminar theatres, other enclosed areas, or where the layout dictates that additional exit signs are required, illuminated exit signs must be provided at the Licensee’s expense. These must be pictogram only. In certain circumstances, non-illuminated signs may be acceptable, but this must be agreed by the Event Planning Manager.

• Curtains or drapes hung across fire exits must hang at least 75mm clear of the ground, be parted in the centre and should not conceal any exit signs / or must provide additional temporary back lit emergency exit signs.

   

Fire Extinguishers

• The fire access points in the halls, which are clearly marked, must be kept accessible at all times.

• Any extra costs incurred by ADNEC in providing special types of extinguishers will be charged to the exhibitor.

• Exhibitor will indemnify ADNEC against the loss or damage to extinguishers during the License Period.

First Aid

• First Aid point is located between Halls 7 & 8.

• To contact First Aid please call Ext: 4444 (or 02 406 4444 if dialing from a mobile or outside line)

• In an emergency - including requesting an ambulance - please telephone the Security Control Centre Ext: 4444. Their knowledge can save vital time in the event of an emergency. Please state clearly:

• The name of the exhibition

• The location and the number of the nearest stand to the incident

• Your name

• The type of accident or emergency, e.g., heart, broken limb,

• Stay with casualty until help arrives

• The ADNEC First Aid cover is for general visitors, exhibitors and ADNEC Staff and does not cover injury as a result of accidents on or involving features. Should you arrange your own first aid cover for such areas, you must notify ADNEC Health & Safety manager of the first aid provider’s details, their operating times and their location on site.

• Operating hours will match the event open times during the show open period. For build-up / breakdown period standard operating hours are 08:00hrs to 20:00hrs

• As per the OSHAD and HAAD requirements, it is mandatory to have at least one first aider per worksite per shift with less than 50 employees. If you have workers working during night you must have a first aider on site. If you wish to bring your own, please submit their HAAD license and CV to us and the list of First aid equipment they will bring.

• For Night, if you don't need ambulance, please send us in writing that you wish to take it off and not have the ambulance during the night.

• Further there are two levels of first aid/medical cover that are put in place during overnight working.

• Heavy construction usually necessitates the provision of an ambulance and at least one nurse on site to cover the overnight working. The cost for this is chargeable to the Exhibitor/ Contractor.

• Medical/first aid cover is supplied on site between the core hours of 0800hrs and 2000hrs from the last night of build of an event when cover is extended to 2359hrs. First aid/medical cover is required for any working outside of these times and this is chargeable to the Exhibitor. This applies to all events that take place within the ADNEC building except Marina.

• If first aid/medical cover for out of hours working is not booked in advance with signed confirmation that service will be paid for post-event, then overnight working will not be permitted. This is standard practice for all events held within the ADNEC venue.

• The Medical Service quotation will be shared with you upon your request.

Floor Loadings

• MAXIMUM load in all Halls and external areas is restricted to no greater than 1,000 kg/m2, including duct/trench covers. This is not negotiable.

• Any exhibitor or contractor who plans on having heavy machinery or display items on their stands or features which exceed 1,000kg per square metre MUST submit their plans to the Organisers for prior approval. The Organiser should then inform the venue of the item, its location and provide any additional supporting paperwork as necessary. Failure to notify the venue of any heavy items that are to be displayed on the stand or feature space will result in the item(s) not being permitted to enter the halls. This is non-negotiable.

• All heavy items must have Uniformly Distributed Load (UDL) while spreader plates are mandatory. Spreader plates should be supplied by the exhibitor or their contractor and should be fit for purpose.

• In certain circumstances, it may be necessary to create a ‘road’ through the Halls from the VE Doors to the stand for use when transporting the heavy kit.

• Exhibitors are requested to inform IAAPA Show Management in advance of especially heavy loads.

Hazardous Items

In addressing this subject, ADNEC is working to British Standards.

No material, exhibits or substance which in the opinion of ADNEC is of a hazardous, dangerous or explosive nature may be bought onto the Premises without the prior written approval of ADNEC. No material, exhibit or substance of an objectionable nature may be brought onto the Premises.

Acetylene - Cylinders of acetylene or similar products must comply with the arrangements as detailed in the Gases Section.

Compressed gases & installation - Compressed Gas Cylinders shall be used in accordance with the arrangements detailed in the Gases Section.

Dangerous and Noxious Substances - Full details of any substances are required to be submitted to ADNEC with appropriate COSHH data sheets at least 60 days prior to tenancy. No substances, which in the opinion of ADNEC are of a dangerous, explosive, or objectionable nature, shall be brought onto the Premises without the formal approval of ADNEC. Where it is proposed to use toxic material or fluids, the disposal of which requires notification to statutory authorities, ADNEC shall be advised in writing at least 60 days prior to the start of the tenancy of the nature of the material or fluid and the quantities involved. Not more than one day’s supply shall be stored on the stand or within the halls at any time, the remainder being stored in closed containers in a location agreed with and under the control of the ADNEC Health and Safety Manager.

Films - Where self-contained cabinets are used for audio-visual displays, the placing of the equipment shall be arranged in such a way that obstruction of gangways is not caused by persons viewing the display.

Flammable liquids & Gases - No flammable liquid or petroleum gas shall be used within the Exhibition Centre without the prior written consent of ADNEC. Applications for use should be made 35 days prior to the first day of tenancy, giving details of materials quantity and purpose for which, the materials are required.

Flammable Oils - Fuel and Mineral Oils shall be used in accordance with arrangements detailed separately on a Risk Assessment.

Fumes, Exhaust & Smoke – Exhibits or processes which are likely to generate and blow out or otherwise emit noxious fumes, exhaust or smoke into the halls shall not be permitted in the exhibition halls. Other emissions will only be permitted where the show Organiser provides ADNEC with a written statement giving the chemical composition, quantities, concentrations and rate of discharge of the emission and a signed declaration that these emissions can be classified as safe when judged against the Control of Substances Hazardous to Health Regulations 1988.

Machinery & Apparatus - ADNEC reserves the right to terminate any equipment demonstration at any time.

All potentially dangerous exhibits intended to be operated, shall be effectively guarded to prevent injury to visitors and shall be adequately fixed in a stable location to ensure continuous safety and stability.

The machinery or apparatus must only be demonstrated or operated by persons authorised by the exhibitor and shall not be left running in the absence of such persons.

A sign or notice must be prominently displayed to avoid persons becoming accidentally injured.

Exhibits must be positioned so that, at no time, do they intrude into the gangway or cause a hazard to visitors.

Starting devices on machines should be isolated to prevent visitors operating unattended exhibits.

Proper consideration should be given to the conditions under which the equipment is being demonstrated which may well differ considerably from the conditions under which it is normally installed and for which the normal safeguards will no longer be appropriate.

The use of compressors, sprayers and similar plant powered by internal combustion engines is prohibited when visitors are in the halls.

Emergency cut off button in a visible and accessible location.

All supplies of fuel are to be kept outside of the Hall in a controlled store located at least 10 meters from the Hall.

Radioactive Materials - Radioactive substances shall not be brought onto the Centre.

Welding & Similar Processes - Where welding, metal burning, brazing and other operations generating heat are intended to be carried out, either during the build-up or breakdown periods of an exhibition, or as part of a demonstration, the exhibitor must advise IAAP show management and ADNEC in advance of the nature of the work and must obtain a hot work permit by applying to the Event Planning Manager.

Exhibitor shall be responsible for any charges made by ADNEC for the provision of additional fire-fighting equipment, extinguishers, and surveillance by the ADNEC fire staff necessitated by the additional.

Exhibitor must ensure that adequate precautions against damage to property or injury to persons by fire or hot metal are taken.

IAAPA offer free venue-wide Wi-Fi for all attendees. If you need Internet as part of your exhibit display, we suggest you order a hard-wired line. 

Official contractors have been appointed for various services so as to ensure a more efficient and regulated build-up and dismantling. Please refer to the list of Official Contractors for details. Unless otherwise stated;

• In adherence to safety requirements, only the official contractor can carry out electrical power supply, compressed air supply, and water drainage and pipe installations.
• Exhibitors may appoint their own contractor for stand design and construction, must pay a refundable damages deposit. In case of damage found, there will be deduction of services and damages. Please refer to the Non-Official Contractor page for full details. Exhibitors are responsible and liable for their appointed contractor’s observance of all rules and regulations.
• Exhibitors are required to return all the forms to the relevant parties by the deadlines, otherwise on-site services may not be guaranteed.
• The service of official contractors are for the convenience of exhibitors, and show management will accept no liability in respect of any contract between exhibitors and such contractors for the negligence or default of any such persons, their servants and agents.
• Where mechanical handling within the exhibition halls is required, only the official freight forwarders will be appointed.

permitted to be applied on site. This must be carried out off site.

• All paint tins and vessels must be removed from site and correctly disposed of by the contactor. Charges will ne applied for any paint tins that are removed from site by ADNEC.

• Paint Spraying – will be permitted subject to the following conditions:

  • Advance notification in writing is provided to the IAAP Show Management and ADNEC.

  • Only water-based paints are used.

  • Adequate arrangements are made by the exhibitor/contractor to ensure that no paint is spilt on the hall floors or sprayed or splashed on the walls, columns or other parts of the building structure or equipment.

  • exhibitor/contractor of the sprayer shall not cause a nuisance to other persons in the vicinity of the operation.

  • Any paint deposited on the building structure, floors, or equipment, while decorating or by spillage or any other means, will be removed by the ADNEC at the expense of the Exhibitor.

• IAAPA Show Management and ADNEC must be notified if you propose to use any special effects (lasers, smoke machines, pyrotechnics, etc.) at least one month before event.

• It is essential to inform your IAAPA Show Management and ADNEC if smoke machines are to be used as this will affect the Fire Alarm systems at ADNEC.

• You will need to supply details of the operator, the manufacturers’ details of the equipment to be used and a risk assessment of the operation.

• In some instances, an on-site inspection may be carried out and certification from an independent specialist may be required. Any costs associated with this will be passed on to the Exhibitor.

• IAAPA Show Management and ADNEC must be notified at least 35 days in advance of any proposed use of Pyrotechnics. The following information is required to be submitted to ADNEC:

• Exhibitor is required to obtain, and submit copies to ADNEC of its No Objection Certificates (letters) from:

• Abu Dhabi Police

• Abu Dhabi Municipality

• Abu Dhabi Civil Defence / Civil Aviation

• Exhibition/event dates and details.

• Whether it is indoor or outdoor.

• Pyrotechnic supplier details including contact name and telephone.

• Quantity, make and type of pyrotechnic devices.

• Type of effect and position of each device when in use, including the manufacturers with recommended horizontal and vertical safety distance.

• Storage location when devices are not in use.

• Fire safety precautions in place

• Person responsible for setting up and firing including qualifications and experience.

• Position of person firing devices indicating a direct view of all devices at all times.

• A No Objection Certificate may be required from ADNEC, at least 7-working day notice is required to provide this official letter. Note that the control box is required to be purpose made and operated by a key to be kept with the person responsible for firing at all times. The key must not remain in the control box when unattended.

• General security will be provided by show management beginning move-in through move-out. Exhibitors and their staff will not be allowed in the exhibition hall after official hours.
• All personnel in the exhibition halls must wear identification badges at all times.
• Please note that you may not use your own staff or personnel from any other security agency for in-booth security services. Contact IAAPA Show Management at [email protected] if you wish to arrange individual booth security.
• For security and safety reasons, product movement in or out of the halls during the show hours is strictly prohibited.
• Neither IAAPA or ADNEC shall be in any way liable or responsible for any loss or disappearances, of any object, item, good or materials of any kind, from Exhibitor’s stand space or from the exhibit hall, except for such loss or disappearance as is due to intentional and tortuous theft committed by the employees of the Association, or ADNEC. The Association and ADNEC provide certain security services, including providing advice on security measures, as a convenience to Exhibitor’s but the responsibility for the security and safety of an Exhibitor’s area, product and property rests solely with the exhibitor.

Traffic Control

• All Vehicles entering the road systems, or the service bays of the Centre must conform to speed limits, road signs and instructions given by ADNEC Security. All private cars must be parked in designated areas except when loading and unloading.

• All roads, car parks and delivery areas in the Centre are private and use of them is entirely at the vehicles owner’s own risk. Vehicles using roads, car parks and delivery areas are subject to the Abu Dhabi Traffic Regulations and any vehicle violating these regulations will be reported.

• All heavy vehicles weighing above 2.5 tonnes are prohibited from using Abu Dhabi city roads between the hours of 6.00am and 8.00am and 1.00pm and 3.00pm. Violators of the ban will be fined AED 1,000 and have their vehicles impounded for 7 days. Repeat offenders will also receive an additional AED 1,000 fine and a further 14-day impoundment. The driver would also acquire eight points on his licence upon each violation. The ban does not apply on Public Holidays or at weekends. Please ensure that all your exhibitors and contractors are aware of this Governmental ruling.

Petrol fuelled Motor Exhibits - ADNEC and IAAPA show management must be advised by the exhibitor of stand where there are petrol fuelled motor vehicles or other petrol engine equipment fitted with a fuel tank, including boats, plant or machinery. These exhibits must comply with the following:

• The fuel tanks of motor vehicles must contain only sufficient fuel to move the vehicle out of the hall.

• The fuel tanks on all other petrol-engine equipment must be empty. The fuel tank must be sealed with a locked cap.

• All batteries within vehicles must be removed, disconnected on all terminals, or permanently isolated and made safe before the public is admitted to the Hall and not reconnected until after the final closure of the exhibition.

• All vehicles must be provided with a drip tray and shall be positioned within the boundaries of the stand so that any protrusions, doors, tail lifts etc. do not infringe the stand perimeter.

• The running of internal combustion engines during the open period of the Show is strictly prohibited.

• Filling or emptying of fuel tanks inside the hall is strictly prohibited at any time.

For more information please contact IAAPA Show Management at [email protected]