Exhibitor Sustainability Pledge at IAAPA Expo Middle East

• Use 100% LED lighting.

• Power down all displays, monitors, and booth lighting after show/setup hours. If the equipment cannot be shut down, it will be put into energy-saving (sleep) mode.

• Select staff accommodation as close to the venue as possible to minimize transport emissions. Use public transport, carpool, or walk whenever possible.

• If using vehicles, ensure drivers turn off their engines while waiting to load or unload.

• Use reusable booth structures instead of single-use setups. Booth structures have either been used at previous events or will be used at future events.

• Use reusable flooring. The flooring has either been used at previous events or will be used at future events.

• Display elements are reused from past events or will be reused at future events.

• Display elements contain a minimum of 30% recycled content.

• Display elements include lightweight, and sustainably sourced materials, e.g., recycled aluminum components.

• Use low-VOC paints and coatings.

• Buy local: Use local suppliers for required building materials.

• Graphics are reusable and either used at previous events or will be used at future events.

• Graphics and signage are produced on 100% recyclable substrate.

• Plan shipping timelines to avoid air freight. Use lower-emission alternatives such as sea, rail, or road transport.

• Shipments are consolidated into a single shipment.

• Polystyrene is not used in booth shipment (i.e., packing peanuts, Styrofoam, #6 or foam plastic).

• Use recyclable packaging (no mixed-material or non-recyclable).

• Ensure all packaging is reused or recycled after the event.

• Padding materials and exhibit crates are reused for shipping during move-out.

• Use cleaning products that are certified with a recognized ecolabel.

• Participate in a local donation program by providing materials that are eligible for donation such as plush, games, giveaways, t-shirts, rides, supplies, and more.
 

• Recycle badges and lanyards at the conclusion in the bins located near the building entrances.
 

• Reduce printed materials by at least 20% compared to previous shows and use on-demand distribution and prioritize digital alternatives (QR codes, links, downloadable files).
 

• Don’t hand out physical giveaways (alternatives could be digital content access, entries to a prize draw or experience, or a charitable contribution).
 

• If providing physical giveaways, ensure they are reusable, practical, and made from sustainable materials (e.g., recycled, responsibly grown natural fiber, non-toxic and/or biodegradable materials).
 

• If providing electronic giveaways, ensure they are durable, useful, and free from batteries (alternatives could be hand-powered flashlights, solar-powered calculators or lights).
 

• Use 100% recycled paper for all printed materials.
 

• Use the lead retrieval system to capture show leads instead of collecting business cards.

• Order seasonal and local produce to help reduce your carbon footprint.
 

• Food and beverage served within the booth will use reusable service ware, or recyclable non-plastic alternatives if reuse is not feasible.
 

• Host a water cooler within the booth and encourage attendees to use refillable bottles.
 

• Don’t use or provide any single-use products (cups, plates, cutlery, cans, PET bottles, etc).

• Choose suppliers that follow fair labor practices and respect human rights.

• Hire local staff and source materials responsibly to minimize transport emissions.

• Ensure your booth is accessible to all visitors, including those with disabilities.