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Expo Europe Exhibitor Bulletins
Exhibitor Bulletin #1 - May 2025
We are delighted that you will be joining us in Barcelona at IAAPA Expo Europe 2025. Below is essential information to help you prepare for a successful event. Should you have any questions, feel free to reach out to us at [email protected]
Exhibitor Services Guide Now Available!
The online Exhibitor Services Guide (ESG) is your central hub for all exhibiting information and order forms. Key resources include:
- General Information – official suppliers, to do list/deadlines, exhibition timetable, floor plans and the exhibitor sustainability pledge.
- Compulsory Forms - items that ALL exhibitors must complete prior to the Expo including the Booth Layout Form and Booth Profile.
- Shell Scheme, Space only and Table Top Exhibitors – space only regulations, shell scheme visual and measurements and general information for table top exhibitors.
- Order Forms - links for catering, Wi-Fi, rigging and more. Additionally the links to the venue store to configure your stand for electrics, furniture, graphics
- Marketing Opportunities - access to ready-made marketing materials to promote your presence and enhance your exhibiting experience as well as the Exhibitor Awards programme.
- Rules and Regulations - IAAPA show polices and H&S rules to familiarise yourself with.
Read Important Notices for 2025!
Booth Violations
To uphold the high standards of IAAPA Expo Europe 2025 all show rules and regulations will be strictly enforced. Please ensure your team and contractors and familiar with the Rules and Regulations and potential penalties for non-compliance.
Electrical Mains Boxes
Please note that an electrical mains box will be installed in each exhibitor's booth. For placement concerns, please contact [email protected].
Premium Booth Packages
Enhance your presence at IAAPA Expo Europe with a Premium Booth Package from 4 For Everything. Explore the available options here: https://shop.4foreverything.com/en/fair/iaapa_2025.
Sign the Exhibitor Sustainability Commitment
Sustainability continues to be a priority for IAAPA Expo Europe with a strong focus on ongoing improvement. Review the recommended steps and sign the Exhibitor Sustainability Commitment.
Book Your Hotels and Travel Early
Barcelona is expected to be busy this September. We recommend booking your accommodation and travel in advance. Take advantage of exclusive deals for IAAPA exhibitors, including competitive hotel rates.
Review and Plan Move-In and Move-Out Times
Once again, there are three days for exhibitor Move-In. Make sure to familiarise yourself with the 2025 Move-In schedule and plan accordingly.
| Saturday, 20 September | Space Only Booths 54sqm+ | 08:00 – 22:00 CEST |
| Saturday, 20 September | Space Only Booths | 15:00 – 22:00 CEST |
| Sunday, 21 September | All Space Only Booths | 08:00 – 22:00 CEST |
| Sunday, 21 September | Shell Scheme Booth | 14:00 – 22:00 CEST |
| Monday, 22 September | All Booths | 08:00 – 22:00 CEST |
| Monday, 22 September | Finalise booth dressing and minor decorating to allow for aisle cleaning and carpet laying. | 14:00 – 22:00 CEST |
Move-Out times below will remain the same as previous years.
| Thursday, 26 September | Move out of hand carry items and dismantling inside the booth only | 16:00 – 17:00 CEST |
| Thursday, 26 September | Opening loading doors and dismantling begins of all booths. All shell scheme exhibitors must have completed move-out by 22:00 | 17:00 or 17:30 – 22:00 CEST |
| Friday, 27 September | Move-Out Space Only Booths | 08:00 – 16:00 CEST |
View the full Exhibitor Schedule here.
Get Familiar with New Exhibitor Portal: Exhibitor Resources Centre
IAAPA recently changed contractors for exhibit management so you may notice a new look and feel this year. A few items to note:
- The Exhibitor Resource Centre (ERC) is where you will submit all the compulsory forms due to IAAPA including Booth Layout, Audience Participation Safety, and Sustainability forms.
- The ERC contains a unique checklist for you to keep track of all the show deadlines so you can keep track of what has been submitted and upcoming/past deadlines.
- Once Exhibitor Registration opens in June, you will need to login to the ERC to have access to register your on-site team.
- You will make any final booth payments within the ERC. Once your booth is fully paid and Exhibitor Guest Registration opens, you’ll be able to begin inviting your customers to attend the expo for free.
- Only the primary contact has access unless they add additional contact(s) to have access. The primary contact can visit the Exhibitor Resource Centre (ERC) to login now.
- Each IAAPA Expo is separate, so if the primary contact added additional contacts for one of the other expos, they will need to add them through the IAAPA Expo Europe portal as well.
If you have trouble accessing the ERC or any questions about the new platform, please contact [email protected].
Better Exhibiting ROI is a Click Away!
Exhibitor Success and ROI Center is your FREE, on-demand, 24/7 exhibiting knowledge resource including downloadable tools, strategic planning exercises, recorded webinar information, topical “how-to” articles, and the Ask the Tradeshow Expert email Q&A.
Follow the 5-step plan and use the resources to prepare for a more successful exhibit.
HOT Exhibiting ROI Topics of the Month: Planning & Designing Your Exhibit
Download and Do:
- Tradeshow Planning & Productivity Tool: manage your show from one powerful tool
- Exhibit Budgeting & Cost Control Tool: manage, benchmark & save money with this tool
- Defining Your Outcomes Planning Exercise
- Managing Your Visitor’s Experience Planning Exercise
Watch On-Demand Webinars:
How To Successfully Prepare to Exhibit at IAAPA Expo
New Exhibitors Guide to Success at IAAPA Expos
Read:
- Plan to Win: Exhibiting by Objectives
- So Why Should an Attendee Visit YOUR Booth?
- A Worthy Destination – How to Design a More Effective Booth
We look forward to welcoming you to Barcelona this September.
Kind regards,
Exhibitor Bulletin #2 - 18 June 2025
Dear Exhibitor,
Please find below the latest important information to exhibit in Barcelona at IAAPA Expo Europe 2025. With any other questions please contact us at [email protected]
Exhibitor Registration is Live!
Exhibitor Registration for IAAPA Expo Europe is live! Register your complimentary booth staff, purchase special event tickets, and invite guests to attend for free. Login to the Exhibitor Resource Center (ERC) to get started now!!
Complete Your Profile
IAAPA Expo Europe has an all-new interactive floorplan, and exhibitor directory to help attendees find your company faster and easier than ever before. To make the most of it, your Exhibitor Profile should include a clear description, targeted keywords, and the right product categories so you show up in searches and get noticed. To update your profile, login to the ERC and select “Complete Your Profile.” To boost your visibility, contact [email protected] to learn about upgrade opportunities.
Booth Fee Deadline - 20 June - IMPORTANT
The booth payment deadline is 20 June. Please ensure your full payment is made by this date by contacting [email protected] . Kindly note that exhibitor guest passes will only be issued to companies that have paid in full for their booth.
Book Your Hotels and Travel Early - REMINDER
We remind all exhibitors about booking your accommodation and travel in advance. Use exclusive deals for IAAPA exhibitorsand act fast as Barcelona is expected to be busy in September.
IAAPA Expo Europe Operational Webinar for Exhibitors – SAVE THE DATE!
Monday 14 July – 12:00 CEST
Are you a new exhibitor or attending IAAPA Expo Europe for the first time? Want to ensure you're fully prepared for a successful experience? Interested in gaining valuable insights from industry experts and official partners?
Don’t miss the IAAPA Expo Europe Operational Webinar for Exhibitors, taking place live on Monday, 14 July at 12:00 CEST. This informative session is essential for new exhibitors and highly beneficial for returning participants looking to optimize their presence at the show.
Webinar Highlights:
- Introduction to IAAPA Expo Europe’s official contractors
- Overview of services provided by ServiFira, 4ForEverything and DSV
- Key information on material handling and shipping logistics, including:
- Advance warehouse vs. direct-to-show-site shipments
- POVs (Privately Owned Vehicles)
- The hand-carry policy
- Material handling pricing
- Expert tips to support your planning from pre-show preparation through on-site success
- Live Q&A session to address your specific questions
Whether you’re exhibiting for the first time or looking to improve your approach, this webinar will equip you with the knowledge and tools you need for a seamless and successful experience at IAAPA Expo Europe. Webinar Registration coming soon.
View Recent Updates to Exhibitor Services Guide
Keep an eye on the latest updates in the Exhibitors Services Guide including:
- https://store.firabarcelona.com/E211025 - Please make sure to place your orders with the venue.
- 4foreverything webshop – Power and mains order shell scheme extras, carpet, furniture, AV and much more.
- DSV Order Form - Please make sure to order your products Freight Forwarding and Onsite Handling.
- Lead Retrieval Form – It is time to order your lead retrieval device.
Gain Recognition by Participating in Best Exhibit Awards
The IAAPA Best Exhibit Awards recognise booth presentation in three categories based on booth size. Instructions on how to apply can be found in the Exhibitors Services Guide.
In 2025 the Image Award is coming back for the most outstanding exhibit booth at IAAPA Expo Europe. Entries will be automatically entered for the Image Award so there is no need to submit an application.
Awards are open to all space only exhibitors and there is no cost to apply.
Drive More Qualified Leads — Become an IAAPA Expo Europe Sponsor Today!
Stand out at IAAPA Expo Europe and showcase your brand to thousands of industry professionals and key decision-makers. Sponsorship opportunities are a powerful way to boost our visibility, attract high-quality leads, and maximise your impact at the show.
Valuable sponsorships such as Attendee Badges, Wi-Fi, and Registration are still available.
Download the IAAPA Expo Europe Sponsorship Prospectus to explore all available options and get in touch with our team at [email protected] to secure your package today.
Take Advantage of Free Resources to Improve Exhibiting ROI
Exhibitor Success and ROI Center is your FREE, on-demand, 24/7 exhibiting knowledge resource including downloadable tools, strategic planning exercises, recorded webinar information, topical “how-to” articles, and the Ask the Tradeshow Expert email Q&A.
Follow the 5-step plan and use the resources to prepare for a more successful exhibit.
HOT Exhibiting ROI Topics of the Month: Promoting Your Participation
Download and Do:
Watch On-Demand Webinar:
Read:
- Discover & Deliver Your Attendee-Focused Value Proposition
- How to Rewrite Your Exhibitor Listing to Drive Booth Traffic
- High Impact Pre-Show Marketing
- Making Sponsorships Support Business Objectives and Deliver More Value
Media Coverage Opportunities at IAAPA Expo Europe
Have exciting news to share at IAAPA Expo Europe? As an exhibitor, you have the opportunity to showcase your company’s latest announcements to hundreds of industry professionals, consumer media, and key influencers attending the Expo. Don’t miss your chance to host a press conference or submit a new product for inclusion in our media outreach. Send your news to [email protected] today!
Upcoming Deadlines
- Accommodation - ASAP
- Final Booth Payment (compulsory) – 20 June
- Complete Exhibitor Online Profile in the ERC - 9 July
- Audience Participation Form (compulsory) - 25 July
- Booth Layout Form (compulsory) - 25 July
Quick Links
- Exhibitor Services Guide (order forms, show info)
- Exhibitor Booth Staff Registration (compulsory)
- Update Booth Profile for Attendees (compulsory)
- Submission of Required Documents: Safety, Booth Layout, etc.
- Exhibit Hall Floor Plan
- Exhibitor Success & ROI Center
- Hotel Reservations
- Sponsorshipsand Advertising
- Exhibitor Webinars - Registration coming Soon
For a complete list of links to exhibitor information, check out the Exhibitor Infopage to help guide you to exactly what you need! Did you miss the previous Exhibitor Bulletins? Find past issues here.
We look forward to welcoming you to Barcelona this September.
Warm regards
Vicki Evans
Director, Expo Operations EMEA
Office Address: IAAPA Europe, Middle East and Africa, 4 Sint-Lazaruslaan, Sint-Joost-ten-Node, 1210 Brussels, Belgium
Invoice Address: IAAPA EMEA, Lozenberg 18, 1932 Zaventem, Belgium
www.IAAPA.org | www.IAAPA.org/Foundation
News | Connections | Education | Public Affairs | Membership | Expos
IAAPA Expo Asia | Shanghai | Education: June 30 – July 3, 2025 | Show Floor: July 1-3, 2025
IAAPA Expo Europe | Barcelona | Education: Sept. 22-25, 2025 | Show Floor: Sept. 23-25, 2025
IAAPA Expo | Orlando | Education: Nov. 17-20, 2025 | Show Floor: Nov. 18-21, 2025
IAAPA Expo Middle East | Abu Dhabi | Education: March 30 – April 2, 2026 | Show Floor: March 31 – April 2, 2026
Dear Exhibitor,
Welcome to Exhibitor Bulletin #3 filled with the latest important information to get you prepared to exhibit in Barcelona. With any other questions please contact us at [email protected].
Drive Traffic to Your Booth – Exhibitor Guest Passes Available
Each exhibitor receives an allotment of free Exhibitor Guest Passes, for their guests to attend the Expo for free. To access your guest code and options to share with your customers, login to Exhibitor Registration You can share the link or code with your customers and prospects.
Book Your Hotels and Travel Early
Barcelona is expected to be busy this September. We recommend booking your accommodation and travel in advance. Take advantage of exclusive deals for IAAPA exhibitors, including competitive hotel rates.
Don’t Forget Important Deadlines Approaching…
Booth Layout Form: All Exhibitors must complete this Booth Layout Form and include a booth plan of their booth by 25 July.
Audience Participation Form: If you are exhibiting a dynamic device this form needs to be completed by 25 July.
Rigging: Please place any rigging orders directly with the FiraStore by 2 August.
Booth Profile / Exhibitor Listing: Please complete your profile by 8 August to ensure your information can be loaded in Connect+ once it opens to exhibitors. Update your digital booth in the event app Connect+ so attendees can see your booth when they are on site.
Exhibitor Profile for Connect+ App: Ensure to get your listing in Connect+ by 8 August.
Exhibitor Sustainability Commitment: By acting together, we can reduce the impact of the Expo. Practise sustainability efforts to support us operating in an environmentally and socially responsible manner. Review the recommended steps and sign the pledge by 16 August.
Travel and Exhibitor Parking – Here’s some useful information.
Take Advantage of the 25% Discount - Place your Orders by 10 August
Graphics / Shell Scheme Extras / Carpet/Flooring (Space Only Stands) / Electrics & Lighting / Furniture / Audio Visual
Have you Registered your Booth Staff Yet?
Register your complimentary booth staff, purchase special event tickets, and invite guests to attend for free. Login to the Exhibitor Resource Center (ERC) to get started now!
Find New Talent at the Meet and Eat Job Fair
Thursday, 25 September 2025
13:00 – 13:45 CEST
Join us for the Meet and Eat Job Fair, an informal event where you can connect with potential employees and present your exciting job vacancies. Enjoy a light, vegetarian lunch whilst you network with passionate and motivated candidates.
We are very excited for the return of our Job Fair to IAAPA Expo Europe in 2025, including a light lunch. Thank you for your interest in this exciting initiative, supporting the future talent of the attractions industry. You do not need to be actively hiring, but please we willing to connect and support around future talent that you will require. Click here to find out more.
Benefit from Media Coverage Opportunities
As an exhibitor, you have the opportunity to showcase your company’s latest announcements to hundreds of industry professionals, consumer media, and key influencers attending the Expo. Host a press conference or submit a new product for inclusion in our media outreach. Send your news to [email protected] today.
Attract new Attendees via Digital Booth Upgrades - NEW
IAAPA Expo Europe has launched a powerful new interactive exhibitor directory. By optimising your Exhibitor Profile with a compelling description, smart keywords and relevant product categories, attendees can easily discover your company and visit your booth. Stand out with your offerings by enhancing your profile today. Contact us at [email protected] for a demo and click here to find out more.
Access On-demand Webinar: Successfully Preparing for Exhibiting at IAAPA Expo Europe 2025
Get guidance from the official contractors through necessary steps to ensure you are fully prepared. Access on-demand webinar: Successfully Preparing for Exhibiting at IAAPA Expo Europe 2025anywhere and anytime.
Improve Your Exhibiting ROI
Exhibitor Success and ROI Center is your FREE, on-demand, 24/7 exhibiting knowledge resource including downloadable tools, strategic planning exercises, recorded webinar information, topical “how-to” articles, and the Ask the Tradeshow Expert email Q&A.
Follow the 5-step plan and use the resources to prepare for a more successful exhibit.
HOT Exhibiting ROI Topics of the Month: Staff Preparation
Download and Do:
Read:
- Staffing for Success: – How to Prepare Your Booth Staff for Success
- How Many People Should Staff Your Booth?
- Tradeshow Attendee Rules of Engagement
Missed Exhibitor Bulletins? |
We look forward to welcoming you to Barcelona this September!
Warm regards
Vicki Evans
Director, Expo Operations EMEA
Office Address: IAAPA Europe, Middle East and Africa, 4 Sint-Lazaruslaan, Sint-Joost-ten-Node, 1210 Brussels, Belgium
Invoice Address: IAAPA EMEA, Lozenberg 18, 1932 Zaventem, Belgium
www.IAAPA.org | www.IAAPA.org/Foundation
News | Connections | Education | Public Affairs | Membership | Expos
IAAPA Expo Asia | Shanghai | Education: June 30 – July 3, 2025 | Show Floor: July 1-3, 2025
IAAPA Expo Europe | Barcelona | Education: Sept. 22-25, 2025 | Show Floor: Sept. 23-25, 2025
IAAPA Expo | Orlando | Education: Nov. 17-20, 2025 | Show Floor: Nov. 18-21, 2025
IAAPA Expo Middle East | Abu Dhabi | Education: March 30 – April 2, 2026 | Show Floor: March 31 – April 2, 2026
Exhibitor Bulletin #4 - August 2025
Dear Exhibitor,
Welcome to Exhibitor Bulletin No 4! Inside, you’ll find the latest key updates to help you get ready for an exciting expo in Barcelona. If you have any questions along the way, feel free to reach out to us at [email protected] - we’re happy to help!
How to Access the Exhibitor Resources Centre
If you experience any difficulties logging in to the Exhibitor Resources Centre, please refer to our step-by-step instructions here.
Exhibitor Required Forms
Every IAAPA Expo Europe exhibitor will find the necessary forms and documents requiring immediate action in the Exhibitor Required Forms section of their Exhibitor Resource Centre. These must be submitted by all exhibitors, even if only to confirm that the subject of a particular form does not apply to you.
Upcoming Deadlines
25 Aug: Shipping & Freight
25 Aug: Translators/Language Service
31 Aug: Shell Scheme Fascia Nameboard Form
31 Aug: Exhibitor Sustainability Pledge
1 Sept: Compressed Air Services
4 Sept: IT and Wi-FI
6 Sept: Stand Cleaning / Catering to Booth / Host Staff with languages upon request / Security
6 Sept: (50% price increase on orders from 7 Sept) Graphics / Shell Scheme Extras / Carpet/Flooring (Space Only Stands) / Electrics & Lighting / Furniture / Audio Visual
Review Past Due Compulsory Forms
All exhibitors are required to submit several forms to IAAPA before being permitted on the show floor. Most important are the Booth Layout Form and Audience Participation Form both of which are past due. Get started by logging into the ERC to avoid a potential violationafter the Expo.
Last Chance! - Sign up to the Exhibitor Sustainability Pledge
Select seven or more suggested items to exhibit in an environmentally and socially responsible manner in Barcelona. Those exhibitors who sign up will be highlighted on on-site digital signage, in the official event app Connect+, and receive the sustainability logo on their floor sticker on-site. Login to the ERC now to show your commitment!
Get Recognised – Apply for a Brass Ring Best Exhibit Award
As booth designs come into IAAPA for approval, we have seen the effort exhibitors are making to showcase their company and products to buyers during IAAPA Expo Europe. If you are a space only exhibitor, apply for the Best Exhibit award free of charge. It will only take you a minute to complete. Find out more here and apply online now.
Book Your Hotels and Travel Early
Barcelona is expected to be busy this September. We recommend booking your accommodation and travel in advance. Take advantage of exclusive deals for IAAPA exhibitors, including competitive hotel rates.
Find New Talent at Job Fair get a Free Job Posting on IAAPA Job Board
Find New Talent at Job Fair and get a Free Job Posting on IAAPA Job Board
Job Fair returns to IAAPA Expo Europe in 2025. It will take place on Thursday, 25 September 2025 - 13:00 – 13:45. This is your opportunity to meet future employees and support new talent. You do not need to be actively hiring. Please contact Lewys at [email protected] to register interest for a free table.
Special Offer! Any exhibiting company with a table booked at Job Fair, will receive three job postings for 30 days free of charge on Job Board.
Plan in Advance to meet Venue Safety Requirements
During move-in and move-out periods, the following Personal Protective Equipment (PPE) requirements will be strictly enforced:
- High-Visibility Vests/Jackets: Mandatory for all exhibitors, contractors, and staff while on the show floor. Please note these are note
- Hard Hats: Required for anyone working at height during move-in and move-out. Working at height includes, but not limited to, climbing ladders or step stools to install or dismantle booths, using lifts, scaffolds, or platforms to hang lighting, signage, or AV equipment, and working on raised structures or truss systems above the floor
These measures are in place to ensure the safety of everyone working on-site. Anyone not wearing the required PPE will be denied access to the exhibition floor. We appreciate your cooperation in keeping our expo safe and compliant.
Limited Time to Sponsor IAAPA Expo Europe 2025!
Gain valuable exposure and access to networking opportunities by becoming a sponsor at IAAPA Expo Europe!
Check out the Sponsorship Opportunities. For more information contact Rosa Ciloglu at [email protected] to book today!
Share Your Presence Graphics
Excited to tell your network about attending IAAPA Expo Europe 2025 in Barcelona? Spread the word by using the designated social media tools.
The horizontal graphics are suitable for use on LinkedIn, Facebook and X (formerly Twitter), and the square graphics are suitable for use on Instagram.
Exhibiting ROI Topics of the Month – Lead Management & Measurement
Be sure to visit the Exhibitor Success and ROI Centre to register to attend live webinars and access on-demand webinars, articles, and planning exercises for step-by-step instructions on how to address critical exhibiting success factors your company needs to be paying attention to right now.
IAAPA Expo Europe exhibitors also have access to Jefferson Davis and his team of tradeshow experts at Competitive Edge to answer any exhibiting questions you may have. Please take advantage of this free service to get quick answers to your most pressing questions and challenges. Submit your questions now!
Quick Links
IAAPA Expo Europe Exhibitor Information
Exhibitor Services Guide
Exhibitor Resource Center
Exhibit Hall Floor Plan
Digital Booth Packages to Enhance Your Exhibitor Profile
Booth Configurations
Exhibitor Success & ROI Center
Hotel Reservations and Travel Information
Sponsorship Opportunities
Advertising with IAAPA
IAAPA EMEA Events Calendar
Past Exhibitor Bulletins
Missed Exhibitor Bulletins? |
We look forward to welcoming you to Barcelona this September!
Warm regards
Vicki Evans
Director, Expo Operations EMEA
Office Address: IAAPA Europe, Middle East and Africa, 4 Sint-Lazaruslaan, Sint-Joost-ten-Node, 1210 Brussels, Belgium
Invoice Address: IAAPA EMEA, Lozenberg 18, 1932 Zaventem, Belgium
www.IAAPA.org | www.IAAPA.org/Foundation
News | Connections | Education | Public Affairs | Membership | Expos
IAAPA Expo Europe | Barcelona | Education: Sept. 22-26, 2025 | Show Floor: Sept. 23-25, 2025
IAAPA Expo | Orlando | Education: Nov. 17-20, 2025 | Show Floor: Nov. 18-21, 2025
IAAPA Expo Middle East | Abu Dhabi | Education: March 30-April 2, 2026 | Show Floor: March 31-April 2, 2026
IAAPA Expo Asia | Hong Kong | Education: June 9 – 12, 2026 | Show Floor: June 10 – 12, 2026
FINAL Exhibitor Bulletin #5 - September 2025
Dear Exhibitor,
In just a few short days, IAAPA is ready to welcome everyone to Barcelona for the largest IAAPA Expo Europe ever! Please share this with your entire on-site team!
Access to Attendees During the Expo
Now is the time to download IAAPA’s mobile app, Connect+ ensure you can make the most of your exhibiting experience. With Connect+ you can:
- Showcase your products and services to attendees.
- Schedule meetings and network with attendees (who may become future clients!)
- Connect with buyers before, during and after the Expo.
All of this will drive traffic to your booth, so get started now! Make sure to set-up your company’s digital booth including:
- Update your company description, contact details, and social media links.
- Upload your company’s logo.
- Feature new products and upload press releases.
- Customise your availability for in-person meetings (default is always available).
Note, each on-site team member will need to have a unique email through Exhibitor Registration to access the app.
It’s Not Too Late: Invite Your Customers to Attend for Free!
Each exhibitor receives a complimentary allotment of Exhibitor Guest registrations for customers and prospects to register for free. Login to the Exhibitor Resource Center (ERC) and click the Exhibitor Registration tile to get started. Login instructions are here. Exhibitor guest registrations may be used on-site so feel free to share throughout the Expo!
On-site Support for Exhibitors
IAAPA and our official contractors are available on-site to provide any assistance you may need! Please find these services available:
Exhibitor Services – 4foreverything (official contractor) and ServiFira (catering, rigging, IT etc) will have exhibitor services available in the Customer Services lobby, Level -1. DSV (on-site handling) will be located in Room A in Hall 2 during move-in and out and on show days.
IAAPA Operations Office – Room B, Customer Services, Level -1. The IAAPA operations and floor management teams will assist with general questions about your booth, concerns regarding set-up of neighboring exhibits, or to answer IAAPA questions. Floor managers will monitor the show floor to ensure exhibitors comply with the show rules in the Exhibitor Services Guide .
IAAPA Intellectual Property Office – Room B5, Barcelona Suites, Level +1. IAAPA’s Intellectual Property attorney will be on-site beginning Monday, 22 Sept. beginning at 1 pm to assist with any IP issues.
IAAPA Safety Inspector – Room C, Customer Services, Level -1. IAAPA Safety Inspection team led by TÜV NORD Nederland will be available for any concerns about approval of dynamic devices.
IAAPA Sales Office – Reception area, Barcelona Suites, Level +1. See below for more information.
Book Exhibit Space, Advertising and Sponsorship Options
To get first-hand information on exhibit, sponsorship and advertising opportunities please visit the IAAPA Sales Office in the reception area of the Barcelona Suites, Level +1.
IAAPA Sales Office opening hours: Mon 8:00–17:00, Tues-Wed 8:00-18:00, Thurs 8:00-16:00.
The office is responsible for booth sales for the regional Trade Summits and the following expos:
- IAAPA Expo Europe 2026: ExCeL London, Show Floor: 22 – 24 September 2026
- IAAPA Expo Asia 2026: Hong Kong Convention & Exhibition Centre, Hong Kong, Show Floor: 10 - 12 June 2026
- IAAPA Expo 2026: OCCC, Orlando, Florida, Show Floor: 17 – 20 November 2026
- IAAPA Expo Middle East 2026: ADNEC, Abu Dhabi, UAE, Show Floor: 31 March - 2 April 2026
Free Coffee/Tea in IAAPA Exhibitor Lounge
Come and relax with a complimentary cup of coffee/tea and cookies in the exhibitor-only space. Located in the reception area, Barcelona Suites, Level +1 next to the IAAPA Sales Office.
Opening hours are the same as the IAAPA Sales Office.
Getting to and Parking at the Fira Gran Via, Barcelona
The Fira Gran Via, Barcelona is easily accessible by all forms of transport including train, metro, trams, with buses stopping in front of the venue or at the Europa Fira. View the map here.
If you decide to transport via car, please park in car parks A or B as shown here. Exhibitors can purchase a parking ticket in advance for discounted pricing through the Fira Webshop.
Reminder – Driving in Barcelona with a non Spanish number plate. If you plan to enter Barcelona or its metropolitan area with a vehicle registered abroad, you must register in advance. Your vehicle must meet the environmental requirements set by the Barcelona Low Emission Zone (LEZ). If it meets the requirements you may drive without restrictions. If it does not meet the requirements you can apply for daily permits (up to 10 per year) to drive within the Barcelona Ring Roads LEZ. Click here to register and for more details.
Sustainability: Thoughtful Thursday
As part of our Thoughtful Thursday initiative, and to align with our sustainability goals, we will once again be removing all meat options from the menus in the dedicated catering outlets within the expo. This initiative highlights our commitment to reducing environmental impact, celebrating plant-based alternatives, and encouraging everyone to make more mindful choices for a sustainable future.
Badge Pick-up On-Site
Exhibitors will need to collect their badges on-site at the South Access entrance lobby. Registration opens Sunday afternoon. See the full schedule here. Exhibitors may collect their entire team’s badges by one person, but any reprints will be charged a reprint fee. If you haven’t registeredyour on-site team yet, please do so in advance to save time on-site.
Food Options for Booth Staff
The Fira Gran Via, Barcelona offers breakfast, lunch, drinks and small bites for your team and attendees visiting your booth during the Expo. While there are several concession options within the Fira, they are expected to be busy so this will save your team time by having the food delivered right to your booth. View the Mini Market options and full catering options here. Note, no outside food or beverage is permitted to be brought inside the Fira.
Move Out Notes
Even while you plan for move-in and show days, be sure your contractor and on-site team is aware of the tear-down timing. Thursday, 25 Sept. the Expo closes at 16:00. The first hour only hand carry items and dismantling inside the stand is permitted. Please keep the aisles clear while the aisle carpet is removed. Approximately 17:00-17:30 the loading doors will open, and the full dismantling will begin. Refer to the event timetable here for the full schedule.
Exhibitors must remove all materials from their booth. Any items including booth construction materials or crates left at the Fira Gran Via will be invoiced for the waste with a 20% surcharge added. As well, the exhibitor will receive a violation with a loss of exhibitor seniority and a monetary fine. Please be sure to review the policies and make arrangements before you depart.
Find New Talent at Job Fair and get a Free Job Posting on IAAPA Job Board
Find New Talent at Job Fair and get a Free Job Posting on IAAPA Job Board
Job Fair returns to IAAPA Expo Europe in 2025. It will take place on Thursday, 25 September 2025 - 13:00 - 13:45. This is your opportunity to meet future employees and support new talent. You do not need to be actively hiring. Please contact Lewys at [email protected] to register interest for a free table.
Special Offer! Any exhibiting company with a table booked at Job Fair, will receive three job postings for 30 days free of charge on Job Board.
Support the IAAPA Foundation Charity for Future Talent with Chocolate!
IAAPA is committed to supporting the next generation of the attractions industry’s talent. For the third time, a fundraising initiative dedicated to supporting the IAAPA Foundation and the next generation of attractions industry professionals will take place at IAAPA Expo Europe.
All the money raised will be used to inspire and support life-changing careers in the global attractions industry by providing scholarships, supporting professional development experiences, and building awareness for opportunities. IAAPA will match the contributions provided by IAAPA Expo Europe participants.
IAAPA Foundation booth will be located in the registration area, South Access
Four ways to support:
- Buy an IAAPA Foundation Chocolate Bar from Xócala. The IAAPA Foundation Chocolate Bar will be available to purchase online as part of the show registration, and on-site at the IAAPA Foundation booth in the South Access lobby of IAAPA Expo Europe at Fira Barcelona.
- Give an open amount contribution to the IAAPA Foundation at the IAAPA Foundation booth and online, using a QR code.
- Visit the HB Leisure booth (1-1418), make a small donation, and play a fun game for a chance to win a prize!
- Charge your phone at one of the IAAPA Expo Europe charging stations, and all money will be given to the Foundation.
- 20 Sept: Place your Floral order
- 23 Sept: Lead Retrieval
Upcoming Deadlines
Click here for a list of past deadlines and links to ordering services.
Quick Links
IAAPA Expo Europe Exhibitor Information
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Exhibitor Success & ROI Center
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IAAPA EMEA Events Calendar
Past Exhibitor Bulletins
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We look forward to welcoming you to Barcelona next week!
Warm regards
Vicki Evans
Director, Expo Operations EMEA
Office Address: IAAPA Europe, Middle East and Africa, 4 Sint-Lazaruslaan, Sint-Joost-ten-Node, 1210 Brussels, Belgium
Invoice Address: IAAPA EMEA, Lozenberg 18, 1932 Zaventem, Belgium
www.IAAPA.org | www.IAAPA.org/Foundation
News | Connections | Education | Public Affairs | Membership | Expos
IAAPA Expo Europe | Barcelona | Education: Sept. 22-26, 2025 | Show Floor: Sept. 23-25, 2025
IAAPA Expo | Orlando | Education: Nov. 17-20, 2025 | Show Floor: Nov. 18-21, 2025
IAAPA Expo Middle East | Abu Dhabi | Education: March 30-April 2, 2026 | Show Floor: March 31-April 2, 2026
IAAPA Expo Asia | Hong Kong | Education: June 9 – 12, 2026 | Show Floor: June 10 – 12, 2026