Expo Europe Exhibitor Bulletins

Exhibitor Bulletin #1 –  May 2025

We are delighted that you will be joining us in Barcelona at IAAPA Expo Europe 2025. Below is essential information to help you prepare for a successful event. Should you have any questions, feel free to reach out to us at [email protected] 

Exhibitor Services Guide Now Available!

The online Exhibitor Services Guide (ESG) is your central hub for all exhibiting information and order forms. Key resources include:

• General Information – official suppliers, to do list/deadlines, exhibition timetable, floor plans and the exhibitor sustainability pledge.
• Compulsory Forms - items that ALL exhibitors must complete prior to the Expo including the Booth Layout Form and Booth Profile.
• Shell Scheme, Space only and Table Top Exhibitors – space only regulations, shell scheme visual and measurements and general information for table top exhibitors.
• Order Forms - links for catering, Wi-Fi, rigging and more.  Additionally the links to the venue store to configure your stand for electrics, furniture, graphics
• Marketing Opportunities - access to ready-made marketing materials to promote your presence and enhance your exhibiting experience as well as the Exhibitor Awards programme.
• Rules and Regulations - IAAPA show polices and H&S rules to familiarise yourself with.

Read Important Notices for 2025!

Booth Violations

To uphold the high standards of IAAPA Expo Europe 2025 all show rules and regulations will be strictly enforced.  Please ensure your team and contractors and familiar with the Rules and Regulations and potential penalties for non-compliance.

Electrical Mains Boxes

Please note that an electrical mains box will be installed in each exhibitor's booth. For placement concerns, please contact [email protected].

Premium Booth Packages

Enhance your presence at IAAPA Expo Europe with a Premium Booth Package from 4 For Everything. Explore the available options here:  https://shop.4foreverything.com/en/fair/iaapa_2025.   

Sign the Exhibitor Sustainability Commitment

Sustainability continues to be a priority for IAAPA Expo Europe with a strong focus on ongoing improvement. Review the recommended steps and sign the Exhibitor Sustainability Commitment.

Book Your Hotels and Travel Early

Barcelona is expected to be busy this September. We recommend booking your accommodation and travel in advance. Take advantage of exclusive deals for IAAPA exhibitors, including competitive hotel rates.

Review and Plan Move-In and Move-Out Times

Once again, there are three days for exhibitor Move-In.  Make sure to familiarise yourself with the 2025 Move-In schedule and plan accordingly.

Move-Out times below will remain the same as previous years.

View the full Exhibitor Schedule here. 

Get Familiar with New Exhibitor Portal: Exhibitor Resources Centre­

IAAPA recently changed contractors for exhibit management so you may notice a new look and feel this year. A few items to note:

• The Exhibitor Resource Centre (ERC) is where you will submit all the compulsory forms due to IAAPA including Booth Layout, Audience Participation Safety, and Sustainability forms.
• The ERC contains a unique checklist for you to keep track of all the show deadlines so you can keep track of what has been submitted and upcoming/past deadlines.
• Once Exhibitor Registration opens in June, you will need to login to the ERC to have access to register your on-site team.
• You will make any final booth payments within the ERC. Once your booth is fully paid and Exhibitor Guest Registration opens, you’ll be able to begin inviting your customers to attend the expo for free.
• Only the primary contact has access unless they add additional contact(s) to have access. The primary contact can visit the Exhibitor Resource Centre (ERC) to login now.
• Each IAAPA Expo is separate, so if the primary contact added additional contacts for one of the other expos, they will need to add them through the IAAPA Expo Europe portal as well. 

If you have trouble accessing the ERC or any questions about the new platform, please contact [email protected]. 

Better Exhibiting ROI is a Click A­way!

Exhibitor Success and ROI Center is your FREE, on-demand, 24/7 exhibiting knowledge resource including downloadable tools, strategic planning exercises, recorded webinar information, topical “how-to” articles, and the Ask the Tradeshow Expert email Q&A.

Follow the 5-step plan and use the resources to prepare for a more successful exhibit.

HOT Exhibiting ROI Topics of the Month: Planning & Designing Your Exhibit 

Download and Do:

• Tradeshow Planning & Productivity Tool: manage your show from one powerful tool
• Exhibit Budgeting & Cost Control Tool: manage, benchmark & save money with this tool
• Defining Your Outcomes Planning Exercise
• Managing Your Visitor’s Experience Planning Exercise

Watch On-Demand Webinars:

• How To Successfully Prepare to Exhibit at IAAPA Expo 

• New Exhibitors Guide to Success at IAAPA Expos

Read:

• Plan to Win: Exhibiting by Objectives
• So Why Should an Attendee Visit YOUR Booth?
• A Worthy Destination – How to Design a More Effective Booth

We look forward to welcoming you to Barcelona this September.

Kind regards,