Expo Europe Exhibitor Services Guide 2026

Exhibitor Schedule

Exhibit Floor Plan

Service Providers and Official Suppliers

Deadlines/To Do List

Exhibitor Sustainability

Exhibitor Sustainability Pledge

This section has the forms and documents where immediate action is required. Please ensure you complete all forms, it is essential!

Audience Participation Form

Booth Layout Form

Booth Profile / Exhibitor Listing

Exhibitor Badge Information

Non-Official Contractors

Space Only Regulations

Shell Scheme and Table Top Booths

Carpet Colors:

Aisles carpet is Blue.

Shell scheme carpet is Grey.

IAAPA and ExCeL London along with their appointed contractors are committed to working together to maintain the highest health and safety standards. Everyone has a responsibility to always follow safe working practices. This includes making sure that anyone working at the event, even if they are not employees of these companies, is reminded of their health and safety responsibilities.

As an Exhibitor, Contractor or Agent you have a duty under The Health and Safety at Work Act 1974, and all of its component parts, to ensure that all personnel contracted by you are aware that they have a responsibility, so far as is reasonably practicable, for the health, safety and welfare of all employees, and that any plant or systems of work which may be used are, so far as is reasonably practicable, safe and without risks to health. This includes that all employees are provided with information, instruction, training and supervision to ensure not only their own health and safety but also that of others working or attending the vicinity.  

Under the current COSHH Regulations (Control of Substances Hazardous to Health), exhibition stands are a place of work. It is, therefore, your responsibility to ensure that all your staff and subcontractors have received sufficient Health and Safety training and are provided with the correct protective clothing and equipment to enable them to carry out their work in a safe manner in accordance with COSHH and the Act.  

You are also required to have in your possession a copy of your own Health and Safety Policy, a Risk Assessment pertaining to the work taking place and certificate of public liability insurance and a method statement for the work being undertaken.  Equivalent documents for each contractor employed by you may be requested during the exhibition. You must also ensure that you have a copy of the Health and Safety Policy for each subcontractor employed by you excluding those appointed by IAAPA.  

Following are some of the principal areas, which need to be brought to your attention. If you have any queries, please contact: HSE National Information line on 08701 545 500. 
Health & Safety Principle Areas

IAAPA Health & Safety Overview

This section of the manual takes you to the show rules and regulations and includes useful information such IAAPA’s IP Policy, your contractual terms as an exhibitor, show policies and booth violations.

Any questions, please email  [email protected]

Space Only Stands Regulations

Expo Europe Show Rules and Violation Penalties

Inflatable Area Procedures and Regulations

IAAPA Expos Show Policies

Contract Terms

Intellectual Property Policy and Procedures

We have partnered with DSV who are available to look after all your needs for shipping and handling for IAAPA Expo Europe 2026.  In this section you will find the tariffs, order form and shipping instructions.  

IAAPA 2026 - Shipping Instructions.pdf

DSV Order Form 2026

Sustainability is a priority for IAAPA Expo Europe 2026, so please ensure you review the information below and complete the required actions.
Together, we can make the Expo a certified sustainable event. As an exhibitor, please:
•    Inform all staff that IAAPA Expo Europe 2026 is working toward sustainability certification
•    Comply with the Exhibitor Sustainability Requirements
•    Sign up for the Exhibitor Sustainability Pledge (voluntary)
Thank you for your support. 
 

About IAAPA Expo Europe Sustainability Certification
Exhibitor Sustainability Requirements
Exhibitor Sustainability Pledge (voluntary)
 

Here you will find information on getting to/from the venue, parking, deliveries, access maps and much more.

Excel London
 

Getting to Excel

Delivery Traffic

Parking

Courier Delivery

Official Services Contractor - GES

ExCeL London Webshop

AV Equipment

Catering

Compressed Air

Electrics, Power, Mains

Floral

Furniture

Graphics

Host / Hostesses for your Booth

IT: Internet, WiFi, Wired

Interpreters

Rigging 

Shell Scheme (AMP) Extras

Stand Cleaning and Waste

Water Connection Including Drain

Waste Bags and Containers

Lead Retrieval Form

The following are opportunities to help you enhance your exhibiting experience:

Advertise with IAAPA

Exhibitor Success and ROI Center

Hosted Buyer Program

Best Exhibit Awards

2025 Sponsorship Program

Exhibitor Guest Program

Exhibitor Webinars

Connect+ - Connect with Attendees/Appointment Setting

Presence Assets (Exhibiting Graphics)

Watch Webinar- Successfully Preparing to Exhibit at IAAPA Expo Europe 2025

Press Conferences