The Official Magazine of IAAPA 
The Official Magazine of IAAPA
IAAPA is committed to making the Expo more sustainable. By working together with exhibitors, we aim to operate in an environmentally and socially responsible manner. IAAPA invites exhibitors to participate in the IAAPA Expo Exhibitor Sustainability Pledge to support this effort.
It is easy to participate. Below is a list of ways exhibitors can practice sustainability efforts during IAAPA Expo Europe. We ask each company willing to take the pledge to select seven or more items and commit to them for IAAPA Expo Europe. In return for your company’s commitment, you'll receive the IAAPA sustainability logo on your booth sticker and a digital badge in your Connect+ listing.
To encourage higher commitment, IAAPA will conduct on-site follow-ups with a sample of pledged exhibitors to observe, collect data, and gather insights. Exhibitor sustainability stories, including commitments met, challenges faced, and ideas for others to follow, will be shared through IAAPA communications. Additionally, a short self-reporting survey will provide further feedback to help refine and strengthen the pledge for future events.
• Use 100% LED lighting.
• Power down all displays, monitors, and booth lighting after show/setup hours. If the equipment cannot be shut down, it will be put into energy-saving (sleep) mode.
• Select staff accommodation as close to the venue as possible to minimize transport emissions. Use public transport, carpool, or walk whenever possible.
• If using vehicles, ensure drivers turn off their engines while waiting to load or unload.
• Use reusable booth structures instead of single-use setups. Booth structures have either been used at previous events or will be used at future events.
• Use reusable flooring. The flooring has either been used at previous events or will be used at future events.
• Display elements are reused from past events or will be reused at future events.
• Display elements contain a minimum of 30% recycled content.
• Display elements include lightweight, and sustainably sourced materials, e.g., recycled aluminum components.
• Use low-VOC paints and coatings.
• Buy local: Use local suppliers for required building materials.
• Graphics are reusable and either used at previous events or will be used at future events.
• Graphics and signage are produced on 100% recyclable substrate.
• Plan shipping timelines to avoid air freight. Use lower-emission alternatives such as sea, rail, or road transport.
• Shipments are consolidated into a single shipment.
• Polystyrene is not used in booth shipment (i.e., packing peanuts, Styrofoam, #6 or foam plastic).
• Use recyclable packaging (no mixed-material or non-recyclable).
• Ensure all packaging is reused or recycled after the event.
• Padding materials and exhibit crates are reused for shipping during move-out.
• Use cleaning products that are certified with a recognized ecolabel.
• Participate in a local donation program by providing materials that are eligible for donation such as plush, games, giveaways, t-shirts, rides, supplies, and more.
• Recycle badges and lanyards at the conclusion in the bins located near the building entrances.
• Reduce printed materials by at least 20% compared to previous shows and use on-demand distribution and prioritize digital alternatives (QR codes, links, downloadable files).
• Don’t hand out physical giveaways (alternatives could be digital content access, entries to a prize draw or experience, or a charitable contribution).
• If providing physical giveaways, ensure they are reusable, practical, and made from sustainable materials (e.g., recycled, responsibly grown natural fiber, non-toxic and/or biodegradable materials).
• If providing electronic giveaways, ensure they are durable, useful, and free from batteries (alternatives could be hand-powered flashlights, solar-powered calculators or lights).
• Use 100% recycled paper for all printed materials.
• Use the lead retrieval system to capture show leads instead of collecting business cards.
• Order seasonal and local produce to help reduce your carbon footprint.
• Food and beverage served within the booth will use reusable service ware, or recyclable non-plastic alternatives if reuse is not feasible.
• Host a water cooler within the booth and encourage attendees to use refillable bottles.
• Don’t use or provide any single-use products (cups, plates, cutlery, cans, PET bottles, etc).
• Choose suppliers that follow fair labor practices and respect human rights.
• Hire local staff and source materials responsibly to minimize transport emissions.
• Ensure your booth is accessible to all visitors, including those with disabilities.
Please Submit this form by 16 August 2025. Please follow the instructions below:
1. Click "Exhibitor Sustainability Pledge Form"
2. Login to your e-booth using the password on your booth confirmation email.
3. If you have forgotten your password, you can retrieve it by clicking the "retrieve" link.
