There are two ways to ship your materials, either to the Advance Warehouse or Direct to Show Site. Each will accept shipments based on specific dates, outlined below. Advance Warehouse freight will be delivered to the booth prior to exhibitor setup. Either way you ship, you will pay Material Handling fees to have your shipment delivered to your booth. Shipping costs are additional and will be charged by the company that you arrange your shipment.

Material Handling, also called freight handling or drayage, is the movement of your freight from the loading dock/carrier or GES advance warehouse to your booth and back to the loading dock/carrier at the close of the show. Drayage includes delivery of the materials to your booth, the handling of empty containers to and from storage, and removal of your material from the booth for reloading onto your outbound carrier.

What is Material Handling?

Material Handling, also called freight handling or drayage, is the movement of your freight from the loading dock/carrier or Advance Warehouse to your booth and back to the loading dock/carrier at the close of the show. Material handling includes:

Animals are not permitted on the premises of the OCCC, except in conjunction with an approved exhibit, or in accordance with American with Disabilities Act (ADA) as a service animal trained to do work or perform tasks for the benefit of an individual with a disability. Emotional support animals are permitted within the OCCC. 

Animals that are approved to be on the premises must meet the following guidelines:

To create a safe, clean environment for a successful IAAPA Expo 2025, a Clean Floor Policy will be enforced. Please discuss this policy with all staff and EAC's involved in your booth construction.

The Clean Floor Policy states:

Tabletop Exhibits are an economical way to showcase your company's products and services. Companies that contracted for a Tabletop Exhibit will receive the following:

Questions about the booth design and display guidelines should be directed to [email protected]. 

Display Height Limits

The type of booth you have contracted for will determine the allowable height for your exhibit. Please see the Booth Display Specifications for illustrations and additional details.

Standard 10ft Deep Booth (linear or inline)

ALL Exhibitors, regardless of display items, must complete the Audience Participation Safety Form & Ride Registration by Oct. 3.

Audience Participation Definition: A product or device that moves a participant through a fixed course. Coin-op products are exempt.

ALL exhibitors must complete the Booth Layout Form by Friday, Sept. 12.