The following are key show rules to be aware of when exhibiting at IAAPA Expo. Please review the Penalties tab for fines and loss of seniority for these and others. Full Expo Show Policies are available at IAAPA.org/ShowPolicies.

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An ancillary or satellite event is defined as any activity or gathering, including but not limited to meetings, receptions, presentations, seminars, or social events, that are organized by an individual, company, organization other than IAAPA, and is held in conjunction with or alongside IAAPA Expo.

Announce to your network that you'll be exhibiting at IAAPA Expo 2025. We've created a complimentary digital promotion toolkit that includes customized marketing materials like banner graphics, a ready-to-send HTML email, and social medial sharing tools.

You can:

As an IAAPA Expo exhibitor, you have access to a world of learning opportunities with IAAPA Online Education. From skill-building courses and insightful webinars to interactive workshops and virtual conferences, our digital platform offers a diverse range of programs to meet your needs.

Watch for information to register for upcoming live webinars providing IAAPA Expo information, Connect+ expertise, more essential tips for exhibitors, and how competing companies can work together to achieve their goals.

Parking at the Orange County Convention Center

Exhibitors will have complimentary parking during exhibitor move-in (Nov. 13-17) and move-out (after 4 p.m., Nov. 21 through 12 p.m., Nov. 23). Exhibitors MUST present an exhibitor badge or IAAPA exhibit booth confirmation to have free parking.

During show days (Nov. 18-21) exhibitors will need to pay the normal daily parking rate. 

There are two ways to ship your materials, either to the Advance Warehouse or Direct to Show Site. Each will accept shipments based on specific dates, outlined below. Advance Warehouse freight will be delivered to the booth prior to exhibitor setup. Either way you ship, you will pay Material Handling fees to have your shipment delivered to your booth. Shipping costs are additional and will be charged by the company that you arrange your shipment.

Material Handling, also called freight handling or drayage, is the movement of your freight from the loading dock/carrier or GES advance warehouse to your booth and back to the loading dock/carrier at the close of the show. Drayage includes delivery of the materials to your booth, the handling of empty containers to and from storage, and removal of your material from the booth for reloading onto your outbound carrier.

What is Material Handling?

Material Handling, also called freight handling or drayage, is the movement of your freight from the loading dock/carrier or Advance Warehouse to your booth and back to the loading dock/carrier at the close of the show. Material handling includes:

Animals are not permitted on the premises of the OCCC, except in conjunction with an approved exhibit, or in accordance with American with Disabilities Act (ADA) as a service animal trained to do work or perform tasks for the benefit of an individual with a disability. Emotional support animals are permitted within the OCCC. 

Animals that are approved to be on the premises must meet the following guidelines: