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Exhibitor Deadlines / To Do List

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Exhibitors can use this list in conjunction with the Exhibitor Checklist in your Exhibitor Resource Center as a guide in your exhibit planning to ensure you don't miss a thing. Ordering your services in advance will not only save time and money but help IAAPA's official contractors be better prepared to serve you and meet your needs.

Most dates for services below are the discount deadlines, so check the links for more information. Click on the dates to download a reminder to add to your calendar.

Media Exposure

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The IAAPA Press Office invites you to share your company’s news with the hundreds of trade, consumer media, and industry influencers who cover IAAPA Expo. These exclusive media opportunities are available to Expo exhibitors. This guide will help you understand how to share and amplify your company’s news beyond the trade show floor.
 
Please fill out the Media Coverage Opportunities form here to be included in proactive media pitching and on-site interview requests.

Jamie Flaherty - Headshot of man

From the M&S side I love the app and its come so far in recent years. No matter if you are on the M&S side or park side be sure down download and spend some time in the app before the show. There are people and companies in the building next week at IAAPA Expo who you want to meet with but don’t even know they are attending - the app is your answer!

Jamie Flaherty, ICAE
VP, Business Development and Marketing | Netserv Applications
Brett Beadle - Headshot of women

We’ve really enjoyed working with the Connect+ platform over the past few shows. It’s been a game-changer in helping us connect with attendees more efficiently and keep track of meaningful conversations throughout the event. The interface is intuitive, and the personal training session helped our team feel confident using all the features right away.

Brett Beadle
Digital Marketing Specialist | Gateway Ticketing Systems, Inc.
Megan Gannon - Headshot of women

Connect+ is a great tool that I can use to prepare and participate in IAAPA events. Being able to see the attendee list allows me to strategize what conversations and meetings I want to have ahead of time, and I can connect with those people directly in the app. It also keeps me organized during an event. Each day will have a full schedule, and if I turn on push notifications, it will let me know what event is coming up and where it is so I can stay on track.

Megan Gannon
Business Development Manager | Themed Entertainment
Cassidy Newman - headshot of women

IAAPA Expo is always a whirlwind, but IAAPA Connect+ kept me organized and focused. Before the show, I was able to map out my entire experience, from scheduling meetings to bookmarking EDUSessions and booths I wanted to visit on the show floor. During the event, I just pulled out my phone and the app guided me through my schedule, ensuring I didn't miss a thing. It was like having a personal assistant dedicated to making my expo experience a success. I felt more organized, more connected, and more confident than ever before. I can't imagine attending another IAAPA Expo without it!

Cassidy Newman
Managing Director | Carousel Communications

Live Chat: Lessons Learnt So Far – Season 2025

IAAPA Connections logo

Join fellow operators for a focused conversation on what’s been working - and what hasn’t - so far this season. We’ll dive into real-world observations on visitor attendance, spending per capita, weather disruptions, staffing, and operational pinch points. No hypes or buzzwords, just an honest exchange of what’s really happening on the ground and how teams are adapting mid-season. Bring your insights, questions, and quick wins.

 

This Live Chat is free for IAAPA members; however, registration is required.