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EVENT TIMEABLE
Dates
EDUCATION 22 – 26 September 2025
Show floor 23 – 25 September 2025
Move In
| Saturday, 20 September | Space Only Booths from 54sqm+ | 08:00 – 22:00 CEST |
| Saturday, 20 September | Space only booths | 15:00 – 22:00 CEST |
| Sunday, 21 September | Space Only Booths Continue Setting Up | 08:00 - 22:00 CEST |
| Sunday, 21 September | Shell Scheme | 14:00 - 22:00 CEST |
| Monday, 22 September | *All Booths (Space Only and Shell Scheme) | 08:00 - 22:00 CEST |
| Monday, 22 September | *Finalize booth dressing and minor decorating to allow for aisle cleaning and carpet laying | 14:00 - 22:00 CEST |
*Please note that stand assembly must be completed no later than 14:00 on Monday, 22 September; only minor decoration and dressing are permitted after this time.
IMPORTANT – Monday 22 September
To help ensure that the aisle carpet can be laid on time and the cleaning team have enough time to ensure that the show is cleaned and ready for show open all empty boxes, storage crates, ladders, unused stand fitting materials, pallets etc. must be removed from the aisle by 14:00 on Monday, 22 September. Any items left in the aisles after this time will be removed and the exhibitor will be charged for the removal and storage of these items. Everyone working onsite must be made aware of this procedure. Please note: IAAPA cannot be held responsible for any item left unattended at any time.
Safety Requirements during Move In and Move Out
Safety helmets (hard hats) and high visibility vests (high-vis vests) are required in order to gain entry to the venue during build-up and dismantling, except for the Monday before the event starts. Safety helmets and high-visibility vests must always be worn by all personnel.
Show Open Days
| Tuesday, 23 September | 10:00 – 18:00 CEST |
| Wednesday, 24 September | 10:00 – 18:00 CEST |
| Thursday, 25 September | 10:00 – 16:00 CEST |
*During the show open days, exhibitors will have access to the hall from 08:00 to 19:00 CEST, except on Tuesday when access begins at 7:30.
Move Out
| Thursday, 25 September | Move out of hand carry items and dismantling inside the stand only | 16:00 – 17:00 CEST |
| Thursday, 25 September | Opening loading doors and dismantling begins of all stands All Shell Scheme Exhibitors must have completed move-out by 22:00 | 17:00 or 17:30 – 22:00 CEST |
| Friday, 26 September | Move out of Space Only stands | 08:00 – 16:00 CEST |
*For Health & Safety reasons, no one under the age of 18 is permitted on the show floor during the move-in or move-out. This includes exhibitors and contractors' children.
Access to Halls During Set-up and Dismantling
All exhibitors and contractors who need to access the hall during the build-up period will need to register and wear a BUILD-UP/BREAKDOWN BADGE. This must be ordered through the Gran Fira here. Pick-up will be in the loading docks of Hall 1 and Hall 2. Only on Monday, 22 Sept. may exhibitors enter the hall with their IAAPA exhibitor badge collected from the South Access Registration area.