Key Show Information: Start Here!

Shanghai New International Expo Center (SNIEC) 
No.2345 Longyang Road,
Pudong New Area,
Shanghai, China
Directions
Trade Show Location: Halls E1-E3, Level G  
Registration Location: South Entrance Hall 1 Concourse, Level G

30 June - 03 July 2025 (Monday-Thursday) – Conference
01 July -  03 July 2025 (Tuesday-Thursday) – Trade Show

Aisle Carpet Color: TBC
Shell Scheme Carpet Color: TBC

Reptiles, fish, birds, and other animals are not allowed to enter the center unless they are approved exhibits or their use is related to the exhibition. The exhibitor shall provide relevant certificates to IAAPA Show management and SNIEC. 

The animals that enter the center with SNIEC’s written permission shall pass the quarantine inspection by the health and epidemic prevention department, and exhibitor shall ensure that appropriate preventive measures approved by SNIEC are taken for their care and control.

Please contact IAAPA show management at [email protected] for more information to apply for exemption.

Floating balloons inside the SNIEC must remain “tethered” to a fixed object and must have approval from SNIEC prior to move‐in of Event. Mylar balloons or balloons made with electricity conducting materials are strictly prohibited inside the SNIEC.

Balloons must be inflated with a non‐combustible gas and the shell of the balloon must be constructed with fire retardant material. The balloon should not be installed or attached to or obstructing any fire‐fighting equipment or installation.

The release of airborne balloons in the center is prohibited. All ordinary air balloons shall be taken away from the center at the time of exit. If they are not taken away, the Exhibitor shall bear the related losses or removal expenses and will be responsible for the cost associated with removing any balloons suspended or trapped below the ceiling. Please contact IAAPA show management at [email protected] for more information to apply for approval.

General hall cleaning will be provided by SNIEC. Any exhibitor that wishes to have their individual exhibit cleaned (cleaning of tables, wiping of chairs, sweeping of booth interior), please contact Pico at [email protected]. All structures, empty pallets, empty wooden cases, empty wooden crates, plastic boxes and exhibit packing must be cleared by the respective exhibitors and service contractors. Fees may apply for exhibitors not removing materials.

• Suspended Fittings – The suspension of stand fittings or lighting fittings for exhibition stands from the ceiling structure of SNIEC will not be permitted without SNIEC’s prior approval.
• Fixings to the Floor – Fixings to the surface of the floors to secure structures and similar items of stand fittings are not allowed. Any damage to the floor caused by unauthorized fixings will be repaired by SNIEC at the expense of the Licensee.
• Fixings to Catwalk, Ceiling Structure, Etc. – No fixings will be permitted to the catwalk or ceiling structure.
• Adhesive Tape – Use of adhesive tape to fix carpets or other materials to the floors must remove the tape after use without damage to the floors. Should the floor surface be found damaged, marked or with tape residue, SNIEC will repair or clean up the floor at the expense of the exhibitor.
• Nothing shall be posted, nailed, screwed or otherwise attached to columns, walls, floors, or other parts of the building or furniture.

Pico forms are priced in Chinese Yuan (RMB). If you are unclear about any pricing, please check with the individual vendor to verify the currency.

The use and operation of an unmanned aerial vehicle (UAV) or an UAV system at the center is prohibited.

• Utilizing cardboard boxes as parts of exhibits or displays is not permitted.
• Booths with ceiling are to be provided with an automatic fire extinguishing system for every 9 square meters of covered area
• All decorations, drapes, signs, banners, acoustical materials, hay, straw, moss, split bamboo, plastic cloth, and similar decorative materials shall be flame retardant to the satisfaction of the Centre. Canvas, cloth, cardboard, leaves, or similar combustible materials shall be completely flame retardant. Oilcloth, tarpaper, sisal paper, nylon, and certain other plastic materials cannot be made flame retardant and hence, their use is prohibited. An Official Fire Resistance Certificate must accompany all materials. Draperies used must be inherent fire retardant (IFR) and tagged with a valid IFR property certificate.

The ground load bearing capacity of the exhibition hall is 3.3 tons per square meter. If the exhibits are operated with vertical vibration components, the above ground load bearing capacity shall be reduced by at least 50%. No heavy objects or structures are allowed on the two main cable ditches in the exhibition hall.

Before any overweight exhibits enter the center, the Exhibitor shall obtain permission from IAAPA show management and SNIEC and submit a route plan to SNIEC. The operation site shall be supervised and managed by SNIEC. Vehicles or heavy objects are not allowed to crush any trench cover inside and outside the exhibition hall. Do not place booth support points or overweight exhibits on the trench cover.

• Cargoes which are moved directly to exhibition site should NOT arrive at exhibition hall earlier than 27 June before the build-up period. ONLY APT Showfreight Ltd. (official freight forwarder and on-site handling agent) is permitted by the organizer in having full right to manage onsite logistic throughout the show period.
• Only the Official Freight Forwarder is allowed to operate mechanical handling equipment like hand-push trolley, hydraulic jacks, pallet trucks, forklift, etc. inside the loading dock of the venue and inside the exhibition hall.
• Stands must be set-up and ready for inspection and the surrounding aisles clear of exhibitor’s equipment/debris no later than 17:00 on Monday 30 June.
• Early dismantle of stand and exhibit space is strictly prohibited. Monetary penalties may be applied for early tear-down.
• Exhibitor shall vacate the Exhibit Hall and the facilities and return the equipment in the same condition as originally furnished to the exhibitor, normal wear and tear excepted. In the event the Exhibit Hall or the facilities are not so vacated, then IAAPA, APT, and/or Pico is authorized, at the expense of the exhibitor, to remove and store or return to exhibitor, or unless the Exhibitor’s failure is due to an event beyond the control of the Exhibitor such as strikes or Acts of God, to treat as abandoned and discarded property and dispose of all goods, wares, merchandise and property of the exhibitor. IAAPA, APT and/or Pico shall not be liable for any damages or loss to such goods, wares, merchandise or other property which may be sustained either in the course of such removal, or in the course of transit, or by virtue of the IAAPA’s, APT’s and/or Pico disposal of the property. The Exhibitor hereby expressly releases IAAPA, APT and/or Pico from any such claims for damages of whatsoever kind or nature.

It is strictly NOT allowed to produce, sell and exhibit in China for any gaming machine and /or amusement equipment that contains the gambling function such as returning coins, returning points, and/or returning steel balls for exchanging money in the end. 

In case any exhibitor is planning to ship over similar category of amusement equipment to IAAPA EXPO ASIA 2025, please submit your List of Exhibits to APT Showfreight in advance for further checking. APT Showfreight will check case by case and provide the best solution to all exhibitors. 

Meanwhile, please kindly avoid videos, pictures, texts and other promotional materials that promote obscenity, gambling, violence and other illegal activities. 

Please kindly contact the official freight forwarder APT Showfreight for more details on import regulations.

Any exhibit or process which generates noxious or toxic fumes, exhaust or smoke shall be so arranged so as to have an effective exhaust system properly connected to the fume exhaust system of the exhibition halls or to the outside atmosphere and be sited pursuant to approved locations. Full details of the exhibit or process and proposed exhaust system shall be submitted to Pico for prior approval one month before the first day of the show open. Pico can quote for supplying all materials, installing and later removing flues, exhaust ducting, extraction fans, etc. Please contact IAAPA Show Management at [email protected].

Based on requirements by the SNIEC, all exhibits with individual nett weight of 1,000 kg and more need to provide the following information to APT Showfreight by 23 May to obtain approval:

• Dimensions of individual machines
• Nett weight of the machine
• Functional – Whether machine is operating during show. If affirmative, provide dynamic loading when machine is operating. If not to provide the static loading
• Footprint of all machines. Is the machine base flat or on castors/legs? If on castors/legs, please provide footprint of the castors/legs. To check the loading on venue floor slab, the dimensions that are in contact with the floor is of most importance.
• Provide catalogue/specification/drawings
• Booth design(layout) indicating position of machines on the booth as well as booth number

If steel plate is required to be provided at the venue for the exhibits and/or a Professional Engineer Certification is required.

Please note that if the following is not submitted to APT Showfrieght by the deadline or if exhibits exceeds the floor loading capacity of the venue during the venue’s on-site audit, the exhibits will not be allowed to enter the building. See the Shipping Instructions for details.

IAAPA has contracted a basic general liability policy on behalf of each exhibitor of US$2 million general aggregate and US$1 million per occurrence coverage. The cost is US$125 per exhibiting company and the fee must be paid with the exhibitor’s contract. This covers each exhibiting company, so they are not required to submit a customized certificate with show information to IAAPA for review. Exhibitors should still carry their own insurance; this is additional coverage that IAAPA is contracting on behalf of the exhibitors. This is a time-savings benefit to both the exhibitor and IAAPA.

Any exhibitor displaying an amusement ride or device (per ASTM 747-06) which allows audience participation, using flammable materials, or serving food or beverage items that is the exhibitor's own product, will need to carry US$3 million general aggregate and US$2 million per occurrence and provide IAAPA with a copy of that certificate via the Audience Participation Safety Form & Ride Registration or via email at [email protected] by 23 May 2025. Insurance COI should include the following information on the certificate: IAAPA, PICO IES GROUP (CHINA) CO., LTD, APT Showfreight Shanghai Co., Ltd, their entities, subsidiaries, agents, representatives, officers, staff, volunteers and employees, are additionally insured for IAAPA Expo Asia 2025, 27 June -  4 July 2025. IAAPA should be the certificate holder. Address is 4155 West Taft Vineland Road, Orlando, FL 32837, United States.

If you need assistance obtaining additional insurance, please contact Star Xue with Lockton Companies (China) Insurance Brokers Limited at +86 21 5081 2338 or [email protected]

IAAPA offer free venue-wide Wi-Fi for all attendees. If you need Internet as part of your exhibit display, we suggest you order a hard-wired line here.

Any person demonstrating or using laser products please contact IAAPA Show Management at [email protected].

Official contractors have been appointed for various services so as to ensure a more efficient and regulated build-up and dismantling. Please refer to the list of Official Contractors for details. Unless otherwise stated;

• In adherence to safety requirements, only the official contractor can carry out electrical power supply, compressed air supply, and water drainage and pipe installations.
• Exhibitors may appoint their own contractor for stand design and construction, must pay a refundable damages deposit. In case of damage found, there will be deduction of services and damages. Please refer to the Non-Official Contractor page for full details. Exhibitors are responsible and liable for their appointed contractor’s observance of all rules and regulations.
• Exhibitors are required to return all the forms to the relevant parties by the deadlines, otherwise on-site services may not be guaranteed.
• The service of official contractors are for the convenience of exhibitors, and show management will accept no liability in respect of any contract between exhibitors and such contractors for the negligence or default of any such persons, their servants and agents.
• Where mechanical handling within the exhibition halls is required, only the official freight forwarders will be appointed.

Major painting of displays and exhibition materials are not permitted in SNIEC. However, “touch-up” painting of the displays and exhibition materials is permitted in the Exhibition Halls provided such work is undertaken during the Move-In period only and all safety precautions and protective surface coverings are put in place.
These precautions include:

• Painting in an area which is properly ventilated
• Use of Non-Toxic Paints
• Covering the floor with plastic overlay or drop sheets
• No painting near the SNIEC’s vertical structures (i.e. walls, columns)
• No washing of paint material within or surrounding SNIEC

The use of spray paint is strictly prohibited within SNIEC. The Licensee is responsible for any damage to SNIEC that is caused as a result of painting and will be liable for the cost of reinstating the damaged area to its original condition.

Weapons, guns, ammunition, controlled knives, explosives, petroleum, radioactive substances, inflammable and explosive substances, toxic and harmful substances and other substances or equipment that may affect the safety or hinder SNIEC's operation are prohibited to be brought into the center.

• General security will be provided by show management beginning move-in through move-out. Exhibitors and their staff will not be allowed in the exhibition hall after official hours.
• All personnel in the exhibition halls must wear identification badges at all times.
• Please note that you may not use your own staff or personnel from any other security agency for in-booth security services. Contact IAAPA Show Management at [email protected] if you wish to arrange individual booth security.
• For security and safety reasons, product movement in or out of the halls during the show hours is strictly prohibited.
• Neither IAAPA or SNIEC shall be in any way liable or responsible for any loss or disappearances, of any object, item, good or materials of any kind, from Exhibitor’s stand space or from the exhibit hall, except for such loss or disappearance as is due to intentional and tortuous theft committed by the employees of the Association, or SNIEC. The Association and SNIEC provide certain security services, including providing advice on security measures, as a convenience to Exhibitor’s but the responsibility for the security and safety of an Exhibitor’s area, product and property rests solely with the exhibitor.

• DO NOT bring in vehicle which does not match with exhaust standard in the event area.
• The amount of gasoline must not exceed 1/8 of its fuel tank capacity.
• The amount of CNG or LPG must not exceed 10% of its fuel tank capacity.
• The fuel tank or gas tank must be firmly sealed.
• Battery terminals must be disconnected during the show.
• DO NOT turn on the vehicle engine during the show.
• Plywood or carpet with minimum 10 mm. thickness must be paved under the vehicle for weight distribution and oil stains prevention.
• Moving the vehicle, carpet or plywood sheets are required to protect venue floor.
• Exhibitor shall submit the detailed plan to SNIEC 15 working days in advance and obtain SNIEC's prior permission before implementation.

For more information please contact IAAPA Show Management at [email protected]

According to the latest regulations of the Shanghai New International Expo Centre (SNIEC), a queuing management system for inbound vehicles has been implemented with immediate effect. All cargo vehicles and exhibit vehicles must follow the designated entry time slot for each exhibition, register the vehicle and the credentialed personnel information in the online system in advance, and complete the payment. The credentialed personnel should retain the system-generated “Waiting Pass,” print it on A4 paper, and place it on the vehicle’s front windshield. Vehicles may only enter the designated parking lots at the specified time by presenting this pass.

Any vehicle without a “Waiting Pass” or arriving outside the time slot indicated on the “Waiting Pass” will not be allowed to enter the surrounding area of the Shanghai New International Expo Centre, nor may it park or wait on roads within this area. Otherwise, it will be treated as a traffic violation in accordance with traffic regulations.

(The area is enclosed by the boundaries of Yanggao Zhong Road – Luoshan Road – Longyang Road – Pujian Road – Yanggao Nan Road.)

For more information, please contact APT Showfrieght.