Show Rules and Violation Penalties

Exhibitor literature and printed materials, including trade publications, may only be distributed from within an exhibitor’s contracted booth space and may not appear in any other public space of the Queen Sirikit National Convention Center  (QSNCC) or that of the contracted IAAPA hotels. Certain sponsorship opportunities are exempt from this rule. Demonstrations, sales activities, and giveaways must take place within the exhibitors’ booth space. If booth visitors/spectators overflow into the aisles or adjacent booths, or otherwise impede normal traffic flow, Show Management has the right to limit, discontinue or move the demonstration area causing the problem. Distribution of materials and sales efforts may not take place in the aisles or in any other location outside the contracted booth space. Show Management reserves the right to remove any promotional materials distributed outside of designated booth area and/or ask individuals distributing the materials to vacate the premise. Street teams, mobile marketing, flash mobs, etc. that take outside of the contracted booth space is strictly prohibited. Show Management reserves the right to prohibit, limit or discontinue the distribution of gifts, giveaways, or similar promotions.

Demonstration of any robot, entertainer, costumed character or mechanized product must take place within an exhibitor's contracted booth space. Demonstration of any kind will not be permitted in the aisles or any other public area within the QSNCC during IAAPA Expo Asia. Violation of this rule will result in immediate removal of the robot, entertainer, character or vehicle from the MBS for the duration of the Show.  

Demonstration of amusement park products, such as strollers, carts, buggies or any other product or device on wheels, must remain within the contracted booth space. Operation of any device on wheels in the aisles or in any other public space within the MBS is strictly prohibited (except for approved wheelchairs, carts for people with disabilities, and certain approved Show Sponsors). Any wheeled device operating outside the booth space will be removed from the trade show floor for the duration of the show.

Subletting or subcontracting of exhibit space to another company is strictly prohibited. Staff from non-affiliated/non-exhibiting companies, present in a booth for “selling”, is strictly prohibited.

Resale of reserved or contracted exhibit space is prohibited and will result in the loss of accumulated priority points and other penalties. Exhibitors are prohibited from engaging in any exhibit activity in any space other than that which has been contracted.

An exhibiting company may co-locate with another company if they have 51% or greater ownership. Proof of ownership must be provided to IAAPA prior to assignment. 

An exhibiting company’s booth must be branded with contracted exhibitor’s name/logo. Proof of the sales agreement must be provided to IAAPA upon request. 

An exhibiting company can promote a third-party company’s product/service in their booth if they are at least a minority stakeholder in the third-party company’s product/service or are a distributor for the third-party company. Only the third-party product/service can be promoted in the booth and may not be the sole product/service being promoted. The third-party company name/logo cannot be displayed as an exhibitor. 

In its sole discretion, IAAPA will be assessing penalties for rules and regulations violations on the show floor during IAAPA Expo. IAAPA will give exhibitors two warnings (when applicable) and then apply an appropriate penalty. Both the Manufacturers & Suppliers Committee and the Space Allocation Subcommittee have determined penalties in advance, which could range from mild (cessation of product demonstration) to severe (loss of exhibitor priority, seniority points, and a monetary fine).

Violations may be added or amended at any time as is seen necessary by committee members. Penalties include but are not limited to; loss of one to ten years of exhibit seniority, booth closure, exhibitor suspension, monetary penalty or a combination of penalties listed. Please read the Exhibitor Services Guide carefully and contact IAAPA should you have any questions concerning show rules and/or this policy.

The following is a list of booth and safety violations and the suggested penalty that may be enforced. All fees are in U.S. dollars. Repeat violations from previous years will receive double the penalty and loss of seniority points.