Sustainability at IAAPA Expo Asia

As part of our commitment to lead by example, we continue to integrate sustainability in our business practices. The following are the sustainability measures at IAAPA Expo Asia 2026:

• Travel information collected during the registration process to understand the CO₂ usage of attendees traveling to the Expo.
• Digital distribution of education session handouts.
• Digital administration of education sessions surveys.
• Digital distribution of exhibitor materials.
• Stories from the trade show floor are now produced real-time and shared digitally, reducing the need for printed materials and transport.
• Show guide is not printed and attendees and exhibitors are encouraged to use the website and app.
• Reduction of printed signage whenever possible.
• Badge design eliminates the need for additional badge holders; tickets are integrated with badges instead of printed separately.
• Collection and recycling of lanyards and badges at the end of the Expo.
• Provision for a Calm Room.
• Aisle carpet is reused at future expos.

IAAPA has partnered with companies that support IAAPA’s sustainability initiatives. The following are some of the key vendors and their sustainability efforts at this year’s Expo:

APT

• Booking agent for the flight/vessel with ESG to reduce carbon emission
• Add ESG requirement on contractor/vendor’s guideline to reduce energy use during execution of our service

Pico

• Reuse stand material as much as possible
  • Stand structure and walls
  • Platform or raised flooring
  • Furniture and equipment
  • Lighting
  • Fascia and overhead signage
  • Rigged structure
  • Ceiling
  • Display facilities
  • Floor covering
  • Graphics and decorative items
• Mark and publicize the booths constructed with green and environmentally friendly materials

AV Supplier

1. Sustainable Materials & Eco-Friendly Practices
   • Reusable/Rentable AV Equipment: Partnering with IAAPA appointed vendor, we’ll prioritize energy-efficient LED screens, modular staging, and reusable cabling to minimize single-use materials.
   • Digital Signage: Reduce paper waste with dynamic digital displays (powered by renewable energy where possible).
   • Eco-Conscious Branding: Use recyclable or biodegradable materials for banners, badges, and signage (e.g., FSC-certified paper, bamboo, or fabric).
2. Waste Reduction & Recycling
   • Zero-Waste Zones: Implement clearly labeled recycling stations (e-waste, plastics, compost) and collaborate with venue partners to track waste diversion.
   • Post-Event Material Recovery: Donate usable materials (e.g., furniture, decor) to local organizations and ensure proper e-waste recycling for AV gear.
   • Food Waste Management: Work with caterers to minimize leftovers and compost organic waste.
3. Carbon Footprint Reduction
   • AV solutions will optimize power usage (e.g., low-energy lighting, smart load management).
   • Sustainable Logistics: Prioritize local suppliers and electric/hybrid transport for equipment. Offset unavoidable emissions through verified carbon credits (aligned with MCI’s Net Zero Carbon Events pledge).
   • Digital Hybrid Options: Offer virtual attendance components to reduce travel-related emissions.

Our Assurance is that all efforts align with:

• Transparency via post-event sustainability reporting (waste diverted, carbon saved, etc.).

Exhibitors are a large part of IAAPA’s Expos. IAAPA invites our exhibitors to participate in the Exhibitor Sustainability Pledge. Each company must commit to a minimum of 7 sustainability items during the Expo within the following categories:

• Reducing Energy Use and Transport Emissions
• Designing for Reuse and Resource Efficiency
• Minimizing Emissions and Packaging from Logistics
• Preventing Waste and Lower the Environmental Footprint
• Offering Sustainable and Low-Waste Food & Beverage
• Responsible Sourcing and Accessibility

See the full list of items here.

Thank you to the following companies that have taken this year’s Exhibitor Sustainability Pledge - Coming Soon!