Sustainability at IAAPA Expo Asia

As part of our commitment to lead by example, we continue to integrate sustainability in our business practices. The following are the sustainability measures at IAAPA Expo Asia 2026:

• Travel information collected during the registration process to understand the CO₂ usage of attendees traveling to the Expo.
• Digital distribution of education session handouts.
• Digital administration of education sessions surveys.
• Digital distribution of exhibitor materials.
• Stories from the trade show floor are now produced real-time and shared digitally, reducing the need for printed materials and transport.
• Show guide is not printed and attendees and exhibitors are encouraged to use the website and app.
• Reduction of printed signage whenever possible.
• Badge design eliminates the need for additional badge holders; tickets are integrated with badges instead of printed separately.
• Collection and recycling of lanyards and badges at the end of the Expo.
• Provision for a Calm Room.
• Aisle carpet is reused at future expos.

IAAPA has partnered with companies that support IAAPA’s sustainability initiatives. The following are some of the key vendors and their sustainability efforts at this year’s Expo:

APT

• Booking agent for the flight/vessel with ESG to reduce carbon emission
• Add ESG requirement on contractor/vendor’s guideline to reduce energy use during execution of our service

Pico

• Reuse stand material as much as possible
  • Stand structure and walls
  • Platform or raised flooring
  • Furniture and equipment
  • Lighting
  • Fascia and overhead signage
  • Rigged structure
  • Ceiling
  • Display facilities
  • Floor covering
  • Graphics and decorative items
• Mark and publicize the booths constructed with green and environmentally friendly materials

AV

• Utilise energy-efficient LED lighting and AV systems to reduce power consumption.
• Implement smart power management practices to optimise energy usage throughout the event.
• Promote digital-first solutions, reducing reliance on printed materials wherever possible.
• Deploy scalable and modular AV setups to maximise resource efficiency across multiple venues and sessions.
• Prioritise local sourcing of equipment and services to reduce transportation-related emissions.
• Streamline logistics and onsite operations to minimise environmental impact.
• Adopt responsible teardown practices, with a focus on material recovery, reuse, and waste reduction.
• Deliver sustainability initiatives in a practical and measurable manner while maintaining high production standards.
• Support IAAPA's commitment to innovation and sustainable event delivery through environmentally responsible operational practices.

HKCEC

• As part of its commitment to sustainability, HKCEC has eliminated single-use plastic cutlery, straws, and stirrers since 2018, replacing them with environmentally friendly wooden and paper alternatives.

Exhibitors are a large part of IAAPA’s Expos. IAAPA invites our exhibitors to participate in the Exhibitor Sustainability Pledge. Each company must commit to a minimum of 7 sustainability items during the Expo within the following categories:

• Reducing Energy Use and Transport Emissions
• Designing for Reuse and Resource Efficiency
• Minimizing Emissions and Packaging from Logistics
• Preventing Waste and Lower the Environmental Footprint
• Offering Sustainable and Low-Waste Food & Beverage
• Responsible Sourcing and Accessibility

See the full list of items here.

Thank you to the following companies that have taken this year’s Exhibitor Sustainability Pledge. See the full list here.