All exhibitors must complete the Booth Layout Form by 1 March 2027.
Space only or special design exhibitors of any size, and exhibits displaying inflatables, MUST submit:
- Detailed booth layout floor plan including stand elevation, electrical fittings, colors.
- Materials and audio visual equipment to be used with dimensions in scale (not less than 1:100).
- Front and side view drawing(s) with booth height.
- 3D Perspective drawings.
- Elevation views showing clearly all dimensions, graphics, etc.
- Structural calculations / drawings proving structural stability, weight loadings, colors and details of the materials to be used for booth etc.
Fire precaution and protection.
Please check the Stand build Rules and Regulations.
Please note that space only exhibitors must provide a wall between their booth and any neighboring exhibitors that must be a minimum of 2.5m in height. 3m deep booths maximum height for walls and display components is 3m.
Booth design drawings must be submitted online to IAAPA Show Management by 1 March 2027. Any exhibitor attempting to build an exhibit without IAAPA approval will not be permitted to set-up or will be forced to close their space until the design has been approved. In addition, late form submissions are subject to a fine and/or loss of seniority as outlined here.
All space-only exhibitors are required to pay an inspection fee to the stand vetting and safety team. This fee covers the review and approval process to ensure all stand designs comply with the required safety and construction standards.
Once exhibitors receive their IAAPA-approved booth layout, the exhibitor and/or their contractor must submit the approved plan to Certis for health and safety review. To avoid the 20% late surcharge for submissions received after 1 March, exhibitors are strongly encouraged to submit their plans as early as possible.
