The Official Magazine of IAAPA 
The Official Magazine of IAAPAThe Sponsor Services Guide contains all information you will need to have a successful sponsor experience at IAAPA Expo 2025.
If you have questions at any time or cannot locate something, please contact Zhihan Huang at [email protected] or Aarti Maharaj at [email protected].
| Item | Deadline |
|---|---|
| Sponsor Spotlight Session Sign-Up (Platinum Sponsors only) | August 27 |
| Solution Spotlight Session Details (Platinum Sponsors only) | September 5 |
| Sponsor Logo Updates | September 5 |
| Sponsor Video Approval (Select Platinum Sponsors only) | October 13 |
| Pre-Show Email Campaign (Platinum Sponsors Only) | October 25 |
| Select Preferred Ticket Option – Transferable Online Tickets or Paper Tickets | October 27 |
| Sponsored Giveaway Shipments Accepted at Warehouse | October 10 - November 10 |
| Sponsored Giveaway Shipment Accepted at Show Site | November 13 - 14 |
| Post-Show Email Campaign (Platinum and Gold Sponsors only) | December 4 |
For a full list of sponsor benefits, please see the Sponsorship Program.
Sponsored Giveaways and Shipping Instructions
IAAPA is committed to promoting sustainability in exhibitions and we continually work with venues, suppliers and contractors to reduce the impact our activities have on the environment. To support these goals, we encourage you to consider the below information when selecting your sponsored giveaway items.
The Connect+ app will be your main source of information during IAAPA Expo. It will allow you to gain access to the full list of attendees, interact with attendees, schedule meetings, and much more!
All Platinum and Gold Sponsors have been upgraded to a premium listing. If interested, Silver Level Sponsors can purchase a premium listing by contacting [email protected].
Prior to accessing Connect+, you must be registered for the event. It is important that all sponsors register using a unique email address to sync with their Connect+ profile. Each sponsoring company has a primary contact for Connect+ who is eligible to make edits for the company profile. This primary contact can also link other registered individuals to the profile. They should all receive an email with access into Connect+.
To access Connect+, click here. You can also download the mobile app in the App Store or Google Play, although we recommend editing your digital profile on a desktop.
For technical support, please reach out to [email protected].
PLEASE NOTE: Sponsors will have access to Connect+ once it has been opened to sponsors, and they are registered for the event.
We are pleased to provide all Platinum and Gold Level sponsors with the benefit of reaching all registered, opted-in IAAPA Expo attendees through email campaigns. This extremely valuable benefit is only available to our highest-level sponsors and provides the unique opportunity to engage directly with registered attendees.
Please click below to find the specifications and checklist to take advantage of this sponsor benefit
If you would like to participate, be sure to note the approval windows for Platinum Level pre-show emails (September 30 – October 25) and for Platinum and Gold Level post-show emails (October 21 – December 4). Once your campaign is approved by IAAPA, we will put you in touch with the team at Direct Hit Marketing who will deploy your email to the full registrant list (opt-outs excluded).
Final deployment dates will be selected on a first-come, first-serve basis after the approval and testing phases.
If you have questions regarding the email campaign benefit, please contact Aarti Maharaj at [email protected].
If applicable to their sponsorship agreement and selected event, Platinum Sponsors can display a 30-second video at their sponsored event. Videos should be submitted to Zhihan Huang at [email protected] for IAAPA approval by October 13, 2025.
Looking to expand your recognition? Advertising opportunities are also available, such as:
For more details, see the 2025 media kit.
