IAAPA Expo Middle East Audience Participation Form

• Log in to the ERC (Exhibitor Resource  Center) Dashboard.
• Click the “ Ride Registration & Safety Form” link.
• Once logged in, scroll down the page and click “Exhibitor Required Forms”.
• Select which type(s) of product you will be displaying in your booth. If none of them apply, select box "G" and submit the form.
• No devices in booth: Click the button, then submit the form.
• Under Participation Type, indicate if the product selected is only on display or if attendees will be interacting with the product. If Display Only, select then submit the form.
• If Participation Type is Dynamic/Audience Participation, complete all relevant fields, upload the necessary documents, and then submit.

The exhibitor is solely responsible for compliance with United Arab Emirates UAE laws governing the attraction or ride. An independent Safety Consultant will conduct a pre-show review of all materials submitted and an on-site Safety Inspection. The on-site inspection will review, inspect, and approve all product demonstrations. This inspection will continue throughout Expo and this Safety Consultant is authorized to stop any demonstration, any time during the show, that is not inspected, has safety concerns, inconsistencies with industry standards and applicable safety ordinances, codes and regulations relating to the construction or presentation of the exhibits, or is not in compliance with IAAPA guidelines.  

• Submit the booth layout and design, including all dimensions, by 1 March 2027. All exhibitors displaying amusement rides and devices shall comply with all applicable EN 13814 (or ISO 17842 / ASTM F2974).
• Fencing is required for all moving rides that are not coin-operated. Fencing must be 42 inches high with an opening no more than 4 inches wide and should include entry and exit gates.
• Provide multi-perspective photographs or overhead and side view renderings (photos or drawings), including dimensions.
• Submit a copy of a liability insurance form, including a total combined general liability policy to include the equivalent of US$3 million general aggregate and US$2 million per occurrence. This policy must be additional to the compulsory insurance that IAAPA is carrying on behalf of the exhibitor and must list IAAPA as additionally insured. Insurance COI should include the following information on the certificate: IAAPA, ADNEC Centre Abu Dhabi, GES, DSV, their entities, subsidiaries, agents, representatives, officers, staff, volunteers, and employees, are additionally insured for IAAPA Expo Middle East, 8 April - 16 April 2027. IAAPA should be the certificate holder. Address is 4155 West Taft Vineland Road, Orlando, FL 32837.
• Provide operational standard procedures or guidelines, including emergency and/or evacuation plan.
• Provide participant or rider requirements or limitations.
• Supply copies, photos, renderings, or descriptions of safety signs or audio spiels.
• Provide operator and attendant training records or verification of completed training.
• Provide a copy of the device or attraction opening inspection checklist.
• Supply copies of prior government or private design, manufacturing, or construction approvals. This would be from any private certification firm or engineering firm and governmental approvals.
• If the device or attraction is a prototype, the required documentation extends to the major componentry. If the ride is a prototype a written history of the ride or its major componentry and the reasons why IAAPA should grant approval for its demonstration to the public must be included.
• Supply any documents which would answer any questions by the Safety Consultant about safety concerns, inconsistencies with industry standards and applicable safety ordinances, codes, and regulations relating to the construction of your exhibit and the demonstration of the device, attraction, game, product, service, or promotion.
• During the show days, complete your Daily Pre-Opening Inspection Form after your inspection and return to the IAAPA Operations/Safety Office prior to show opening each day.

• Amusement Ride or Device
• Axe Throwing
• Challenge Course (ropes course, obstacle course)
• Dynamic Device with VR
• Inflatable
• Simulator (without coin slot and/or attendant required)
• VR Arena (with moving parts)

1. Login to your Exhibitor Resource Center using your individual password. Instructions for login are here: Exhibitor Resource Center Instructions | Expos and Events | IAAPA.org
2. Under the Exhibitor Required Forms section, click on “Ride Reg/Aud. Participation”.
3. Select the Product Types for the items that will be in your booth.
   1. If you select H, no additional information is required. Submit the form by clicking the Update Audience Participation Safety/Ride Registration button at the bottom.
   2. If you select anything in A-G, continue completing the form.
4. Select the Participation Type based on if your product is for participation or display only.
   1. If you select Display Only, no additional information is required. Submit the form by clicking the “Update Audience Participation Safety/Ride Registration” button at the bottom.
   2. If you select Dynamic/Audience Participation, continue completing the form.
5. Provide the required information.
6. Upload the required files.
   1. Click the Choose File button.
   2. Browse to the file on your computer and select/click Open.
7. Enter your pre-show and on-site contact information in the boxes.
8. Once all information and files have been added, click the “Update Audience Participation Safety/Ride Registration” button at the bottom. Please do not submit the form until all required files are available.