IAAPA Expo Europe Non-Official Contractors

• Comply with all show guidelines noted on the Exhibit Contract within the Exhibitor Services Guide.
• Submit an insurance certificate to IAAPA.

No EAC will be allowed to work on the show floor without submitting the above.

Please submit your insurance certificate to IAAPA Show Management at [email protected] by 14 August 2026.

Minimum limits required to be carried by exhibitors displaying amusement rides and/or mechanical. electrical or other devices or displays involving audience participation, and any exhibitors using flammable materials or cooking equipment are €2,000,000 per occurrence and a total combined aggregate policy of €3,000,000 Certificate must read “Coverage for participants is not excluded.” 

All other exhibitors are required to carry a minimum €1.000,000 per occurrence and €2,000,000 general aggregate. In addition, all exhibitors are recommended to obtain a minimum of €300,000 fire damage, €10,000 medical expenses, €1.000,000 personal and advertised injury and €2,000,000 products and completed operations policy. 

The coverages and limits set forth are considered minimum requirements and in no way limit the liability of the Exhibitor.

• The term “Event” refers to the IAAPA Expo Europe 2026 held in London, UK 19-25 Sept 2026 (including build-up and breakdown dates).
• The term “exhibit hall” refers to the contracted halls in Excel London Exhibition Centre.
• The term “vehicles” refers to all types of motor-driven carts, automobiles, trucks, tractors, etc.
• Non-Official Contractors must remove all gang boxes, ladders or other equipment from the aisle or other common areas by 17:00 on Monday, 21 Sept as stated in the IAAPA Contract Terms.
• The Contractor is permitted to store equipment in the Exhibitor’s booth only during installation and dismantle. All equipment needs to be removed from the booth by 21 September in preparation for show opening.
• The Contractor may not operate a service desk within the exhibit hall. The Contractor must confine its operations with the Exhibitor’s booth space.
• Each Non-Official Contractor must have a true and valid order for service from an exhibitor in advance of the Expo’s first build-up day. The Contractor may not, under any circumstances, solicit business on the trade show floor.
• Any property of the Non-Official Contractor not removed at the close of working hours is left at their own risk. Further, any such property may be moved, removed or stored at the Contractor's expense if it is considered for any reason by IAAPA to interfere with any aspect of the build-up or breakdown. IAAPA reserves the right to require payment for returning said property.
• To maintain safety and relieve congestion on the trade show floor, Non-Official Contractors and Exhibitors are not permitted to have electric carts or scooters in the building at any time.
• The operation or use of motorised or mechanical material handling equipment by exhibitors or their appointed contractors is prohibited.
• Non-Official Contractors must abide by the fire and safety and exhibit hall regulations, along with all other prevailing rules and regulations as set forth or amended by IAAPA and Excel London.
• Exhibitors, representatives of an exhibitor or Non-Official Contractors who need to work past the published build-up hours will need to contact IAAPA to pay the fee to work later.
• Non-Official Contractors are not allowed on the trade show floor during show hours. If Contractors needs access during show hours their exhibitor must register them for an exhibitor or attendee badge.
• Exhibitors are required to return their booth space in the same manner it was received. Exhibitors are to arrange with their Non-Official Contractor the removal of all waste from the exhibitor space after dismantling. IAAPA reserves the right to charge the exhibiting company for any excess waste removed from the booth by the contracted cleaning company.
• Non-Official Contractor will be trespassed from the premises if:
  • They are found to be working in any Exhibitor’s stand not submitted to IAAPA in advance.
  • They breach any of the provisions of the Non-Official Contractor Agreement or rules and regulations established by IAAPA and Excel London.
  • The Non-Official Contractors participation at the show leads to strikes, picketing or other labour action directed at IAAPA.
  • They cause other disruptions or unreasonable interference with or inconvenience to IAAPA or any of its customers.
• Wristbands must be worn by all workers and supervisors of Non-Official Contractors working on the trade show floor. For security reasons, Contractors are not allowed to wear exhibitor badges except during show days.
• Each Non-Official Contractor company responsible for dismantling exhibits at the close of the Expo must have all exhibits dismantled and ready for shipping according to the move-out schedule