IAAPA Summit: Latin America, Caribbean 2025

The IAAPA Summit: Latin America, Caribbean 2025 starts on Monday, March 24th at 8 a.m. and will end on Wednesday, March 26th at 8 p.m.  Please book your nights accordingly.

The Summit will take place at the Presidente InterContinental Mexico City hotel. IAAPA has blocked a limited number of rooms at a preferential rate.

The Presidente Intercontinental boasts a prime location in the exclusive Polanco district close to Paseo de la Reforma and Chapultepec, offering easy access to luxury shopping, fine dining, and cultural attractions, while providing spacious rooms, multiple high-end restaurants, a state-of-the-art spa, fitness facilities, a renowned Club Lounge, and a large wine cellar, all within a luxurious 5-star setting, making it a top choice for business and leisure travelers seeking a refined experience in Mexico City. 

Preferential Rates

The following rates cover the nights of March 23rd through March 26th, are available through March 10th, 2025, and are subject to availability.

Room type and Price:

Deluxe single/double room in European plan (no meals)

$229 USD*
 

Deluxe single with breakfast buffet    

$249 USD*
 

Deluxe double with breakfast buffet    

$269 USD*
 

Executive Club room with access to Club Lounge

$329 USD*
 

Junior Suite with access to Club Lounge

$579 USD*
 

*Rates are subject to 16% VAT and 3.5% city tax, per room, per night.

Limited number of rooms at a preferential rate

Reserve now! 

To reserve please use the button or call  +5255 5327 7700 ext. 6603 or email the hotel directly [email protected] using the code: I1A.

Join us at IAAPA Summit: Latin America, Caribbean 2025 and take advantage of the opportunity to expand your presence and strengthen your brand in the region. 

Through trade connections or as a sponsor, you will position yourself in front of a key audience of decision makers in an environment designed to facilitate high-value connections. 

Mexico City, one of the most dynamic and fastest growing metropolises in Latin America, will be the perfect setting to stand out as a leader in the industry.

Find out what some of the exhibitors from last year's edition thought.

Don't miss this opportunity!

Reserve your trade connection spot or sponsorship now, there are still great opportunities available! But hurry, because spaces sell out soon.

Download the brochure here with the different trade connection or sponsorship options, and at once choose the place you want to occupy in the main hall of the event.

Brochure in English
 

Brochure in Spanish

Questions?

Please email Ana Peña in [email protected] or send a message via WhatsApp +52 55 2214 7245

Dress Code and Weather:

Expo and Conference (Mexico City, March 24th and 25th): Business attire with comfortable shoes. Expect mild weather between 27 and 9°C (80-49°F).

EDUTours (Mexico City, March 26th): Business casual with comfortable shoes. There will be optional opportunities to use the facilities. Expect mild weather between 27 and 9°C (80-49°F).

Post Tour (Morelos and Puebla, March 27-28th, Optional additional item): Casual with comfortable shoes. Hat, sunblock, and bug repellent recommended. There will be optional opportunities to use the facilities, including a water park. Expect mild weather in Puebla between 26 and 8°C (80-47°F) and hot weather in Morelos between 34 and 13°C (93-55°F).

Travel Information:

Attendees should plan to arrive in Mexico City before 8 a.m. on March 24 and leave March 27 in the morning, unless they are attending the Post Tour.

For those attending the Post Tour, should plan to leave Mexico City March 29 in the morning.

For Mexico City, there are three airport options:

Most Recommended

Mexico City International Airport (AICM) — MEX
Estimated Transfer Time to Hotel Presidente Intercontinental: 30 minutes.
Estimated Airport Taxi Cost to Presidente Intercontinental Hotel: $20 USD
Uber is not available.

Other Options

Felipe Ángeles International Airport (AIFA) — NLU
Estimated Transfer Time to Hotel Presidente Intercontinental: 1 hour and 30 minutes.
Estimated Airport Taxi Cost to Presidente Intercontinental Hotel: $75 USD
Uber is not available.

Toluca International Airport (AIT) — TLC
Estimated Transfer Time to Hotel Presidente Intercontinental: 1 hour.
Estimated Airport Taxi Cost to Presidente Intercontinental Hotel: $50 USD
Uber is not available.

Accommodation in Mexico City:

Accommodation is NOT included in the registration price. We have arranged for special group rates at the Presidente Intercontinental Mexico City Hotel.

Immigration Requirements:

The Mexican immigration authority requires all foreign citizens to have a valid passport. You can check other requirements through the Secretary of Foreign Affairs.

In addition to the above documentation, foreign citizens must present:
a.    Visa, if required. You must consider the visa requirements to enter the country or contact the Secretary of Foreign Affairs.
b.    Round ticket to leave the country.
c.    Hotel reservation or invitation letter.

Visa Letter:

IAAPA Latin America, Caribbean will provide visa letters or letters of invitation for attendees and exhibitors. If you need a Visa Letter, please make sure to answer the following form and to contact [email protected].

Simultaneous Translation:

This event will be presented in Spanish and English with simultaneous translation to both languages.

Translation to portuguese won't be available.

Terms and Conditions:

• This event is not suitable for attendees under 18 years of age. Underage attendees are not allowed to participate in functions that serve alcohol. This includes all our evening functions.
• The event includes tours of attractions and rides that require physical exertion. Some attractions may have restrictions on use depending on the physical conditions of the user. For more information and special assistance needs contact [email protected]
• The Summit will take place in Mexico City, Mexico. Before traveling, please verify if you require a visa or any vaccinations with the Mexican consulate in your country. The Post Tour will take place in the states of Morelos and Puebla, 2 hours away from Mexico City.
• By registering to this event, you agree to give consent to IAAPA to take, record, and use photographs, videos, recordings, and any other record of the event for legitimate purposes, including commercial advertising.
• Cancellation requests from attendees received before January 13th, 2025, will receive a full refund minus a $25 USD processing fee per transaction. Cancellation requests received between January 14th, 2025, and February 17th, 2025, will receive a 50% refund minus processing fees. No refunds will be made after February 18th, 2025. *For trade connections and sponsorships please review terms and conditions in your contract.
• If you need to cancel after these dates due to force majeure, including COVID-19 related causes and travel restrictions, please submit a written request to us for consideration. All cancellations are subject to a $25 USD processing fee.
• IAAPA Privacy Policy.

Code of Conduct:

IAAPA provides the attractions industry with meaningful events that include education, networking and market access opportunities in an environment that promotes the exchange of ideas, information, and resources. IAAPA's goal is that everyone who attends our events has a positive and rewarding experience, including attendees, speakers, sponsors, exhibitors, volunteers and IAAPA team members.

The following Code of Conduct provides guidelines to ensure that all participants understand what behavior is expected and what behavior will not be tolerated during the event. This includes social events related to events at off-site locations and all online and social media communications related to the event.

IAAPA has the right to expel any participants from the event who does not comply with this Code of Conduct. No refunds will be issued. In addition, IAAPA requests that both attendees and exhibitors report any observed violations to IAAPA staff.

• Harassment: IAAPA events provide a harassment-free, respectful and inclusive experience for all, regardless of gender identity and expression, sexual orientation, disability, neurodiversity, physical appearance, body size, ethnicity, nationality, race, age or religion. Participants must refrain from any harassing, degrading, abusive or discriminatory behavior, including inappropriate photographs or recordings.
• Violence: There is a zero-tolerance policy for any display of violence, threats of violence or violent language directed against another person. This includes profanity, obscene gestures and offensive sexually explicit language.
• Suitcasing: Any non-exhibiting attendee soliciting business in the exhibit area or the public spaces or at another company's booth will be asked to leave the events immediately without any refund rights.
• Outboarding: Is defined as marketing, sales and hospitality events conducted by exhibitors and others who capitalize on the presence of buyers and/or sellers attending the original event’s organizer. This practice is unethical and subject to expulsion from the event of the participants involved.
   

Sustainability:

Our Plan for a Better Tomorrow: Sustainability Takes Center Stage at IAAPA Summit 2025: Latin America, Caribbean

As stewards of the environment, we recognize the importance of hosting events that not only entertain but also minimize our environmental footprint while fostering positive change for communities around the globe. By championing sustainability and promoting inclusivity, we aim to create experiences that inspire, empower, and uplift people. Together, let’s celebrate while preserving the beauty of our planet and building a better world for generations to come!

• We will provide water jugs at the event and will be handing out water thermos to all attendees who download the IAAPA Connect+ app on their phone.
• Please do not bring printed business cards. Create a digital card on your phone or use the QR code generated by the IAAPA Connect+ app.
• Please respect waste separation by using the proper containers.
• Please do not accept printed literature or unnecessary gifts from exhibitors. Request that the information be sent to you electronically.
• Please recycle your badge and lanyard at the end of the event in the appropriate container.
• Avoid food waste during coffee breaks and lunches.
   

Our Sustainability Efforts

EVENT DESIGN AND ORGANIZATION

• The event program will be available only through the IAAPA Connect+ app and on-site digital signs.
• Session surveys will be administered digitally.
• Exhibitor and attendee information will be provided digitally.
• Event coverage will be done via social media and digital media only.
• Badges and lanyards are made from recycled and recyclable materials.
• 90% of signage used during the event is digital. The remaining 10% is made from recycled materials.
• We do not use single-use plastic or disposable products.
• Audio-visual production uses only energy-efficient LED equipment.
• We have incorporated sustainability and IDEA topics throughout the conference.
• We seek gender and diversity balance among speakers.
• We favor the hiring of sustainable, diverse, and minority-owned vendors.
• We are committed to creating an inclusive, equitable, diverse, and accessible event.

EXHIBITORS

Exhibitors are encouraged to pledge their commitment to the following actions. Those who commit will be provided a sustainability badge in the IAAPA Connect+ app and at their booth.

• Power down the monitor in your booth before leaving at the end of the day.
• Eliminate printed literature and business cards. Instead, post QR codes and use the IAAPA Connect+ app to promote your products and services.
• If providing giveaways, produce them with recycled, responsibly grown, natural fiber, non-toxic and biodegradable materials.
• Bring your promotional materials with you or consolidate them in a single shipment. Avoid the use of polystyrene (peanuts or styrofoam) and choose biodegradable packing materials.
• Use the building’s recycling bins properly.
• Promote your company’s sustainability policy during the event

HOTEL PRESIDENTE INTERCONTINENTAL (EVENT VENUE)

• The hotel has the ESR distinction for Socially Responsible Companies and the B Corp Certification for its high standard of performance, transparency and social and environmental responsibility.
• 71% of the energy consumed by the hotel comes from clean sources and it is expected to increase this percentage to 85% by 2026 through the installation of solar panels.
• Glass bottles are used in rooms, common areas and events.
• Linens are washed every 7 days or after each change of guests and the reduction in the frequency of washing towels in the rooms is promoted in rooms.
• The hotel has a waste separation system in all areas.
• It does not provide personal hygiene items in individual packages. All packaging is refillable and recyclable, made with natural ingredients, without parabens or phthalates and free of animal cruelty.
• Rooms have water-saving faucets and the hotel is in the process of obtaining the Hydro Sustainable Hotel seal.
• A percentage of the hotel profits go to the organization Huellas que Trascienden, which promotes the work of Chiapas artisan women.
• All renovations and remodeling are carried out in accordance with LEED building codes.
• The hotel has a textile pollution reduction program, including the recycling of more than 3,000 sheets in 2023.
• The Intercontinental chain has joined the Glasgow Declaration, committing to support the reduction of emissions by 50% by 2030, create and maintain climate action plans aligned with measurement, decarbonization, regeneration, collaboration and financing of climate initiatives.
• It has implemented employee programs to promote circularity, shared transportation and sustainability.
• The hotel expects to reach 90% visual, auditory and motor accessibility by 2025.
• It has charging stations for electric vehicles.
• The hotel offsets 50% of its carbon footprint and hopes to increase this rate to 60% by 2025.
• The Intercontinental chain in Mexico participates and funds programs to restore the Cozumel reef.
• The hotel is committed to the fight against the sexual exploitation of girls, boys and adolescents.

GENERAL SERVICES CONTRACTOR

• Booth furniture, carpeting, and materials are reused multiple times.
• Cardboard, paper, and packaging materials are recycled.
• No carpet is used in hallways.
• Single-use graphics are printed on recyclable materials and recycled after the event.
• Booth lighting uses energy-efficient LED.
• Materials and labor are locally sourced.

FOOD AND BEVERAGE AT THE HOTEL

• No disposable silverware and tableware are used.
• The use of straws and stirrers has been eliminated.
• No bottled water is used.
• All agricultural, animal, and food products are locally grown, with preference given to suppliers with strong sustainable practices. All seafood is sustainably and ethically sourced.
• All food waste generated during food service preparation and disassembly is sent to a composting facility.
• Water, energy and natural gas consumption are closely monitored.
• Chemical and hazardous waste is monitored and managed according to international standards and best practices.
• Viable food and beverage scraps are donated to the Food Bank of Mexico City.
• Menus are designed and consolidated following compatibility matrices to avoid unnecessary food waste.

Download the PDF

 **IAAPA Members Exclusive
For those looking to improve their connections in a more private setting, the Leadership Breakfast is an excellent opportunity to engage directly with industry leaders. This exclusive breakfast allows you to build valuable relationships in a closer, more personal atmosphere.

Price: $75 USD

 *IAAPA Members Exclusive

• Two days of visits to attractions in Morelos and Puebla, including lunch and dinner on day one, and breakfast, lunch and reception on day two.
   
• Includes transportation to and from Presidente Intercontinental Mexico City and lodging at El Rollo water park the night of March 27. We offer single, double and triple lodging alternatives.
   
• The estimated time for being back to Presidente InterContinental Mexico City hotel is 9 p.m.
   
• NOT INCLUDED: Air transportation and transportation to and from the airport.
   
• Please note: The Post Tour program has limited capacity and is subject to cancellation by February 21 if the minimum quantity of 18 attendees is not reached. IAAPA would notify and reimburse registered attendees.
   
• Prices

1. Single Room: $690 USD Per Person
2. Double Room: $590 USD Per Person
3. Triple Room: $540 USD Per Person