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Expo Middle East Exhibitor Schedule
| Move-In (27-30 March 2026) | Date | Time |
| Move-In Official Contractor / Freight Forwarder (GES and DSV) | Friday, 27 March - Monday, 30 March | 9:00 - 18:00 |
| Raw Space Exhibitors Larger than 36 sqm Move-in | Friday, 27 March | 13:00 - 20:00 |
| All Raw Space Exhibitors Move-in | Saturday, 28 March | 9:00 - 20:00 |
| Shell Scheme Exhibitor Move-in | Sunday, 29 March | 13:00 - 20:00 |
| Exhibitor Move-in Completed | Monday, 30 March | 9:00 - 20:00 |
| Exhibitor Set-up Deadline for Inspection | Monday, 30 March | 17:00 |
Exhibitors need additional time to move-in may request an earlier slot to IAAPA Show Management at [email protected] by 13 February. Requests are subject to approval and not guaranteed.
| Show Days (31 March - 2 April) | Date | Time |
| Trade Show Open | Tuesday, 31 March | 10:00 - 17:00 |
| Wednesday, 1 April | 10:00 - 17:00 | |
| Thursday, 2 April | 10:00 - 16:00 |
During the exhibition period, exhibitors will have access to the hall two hours before opening and one hour after closing hours to service their exhibits on Tuesday and Wednesday. Thursday access is one hour before opening.
| Tear-Down (2-3 April) | Date | Time |
| Exhibition Closes | Thursday, 2 April | 16:00 |
| Move-out of Hand Carry Items | Thursday, 2 April | 16:00 |
| Power Supply to be Switched Off | Thursday, 2 April | 16:30 |
| Tear-Down Exhibitors | Thursday, 2 April | 16:30 - 20:00 |
| Non-Official Contractor Access to Hall | Thursday, 2 April | 17:00 - 20:00 |
| Exhibitor Move-Out Completed | Friday, 3 April | 9:00 - 13:00 |
Any exhibit booth not occupied by 17:00 on Monday, 30 March 2026, will be reassigned at IAAPA’s discretion, with no refund to the exhibitor. All exhibits must be COMPLETELY set-up for show management inspection by 17:00 on Monday, 30 March 2026 or they could incur fines and penalties.
Move-out will begin immediately after the close of the Trade Show at 16:00, Thursday, 2 April. Dismantling of any part of your exhibit prior to the 16:00 show closing on Thursday, 2 April, will result in a monetary penalty, the forfeiture of accumulated priority points, and potential suspension of future exhibiting privileges. This policy is strictly enforced!
The return of empty shipping containers will begin beginning at 16:30, in random order. Please keep the aisles clear. All empty boxes, containers and crates will be returned to the booths on Thursday evening. This process will be completed within 4 hours. Because of the time that return of empty crates or containers may take, please plan your outbound flights accordingly.
Please visit the DSV counter on-site to arrange freight movement and/or outbound shipping. Any exhibits, booth equipment, materials, fixtures and fittings left in the hall after 13:00 on Friday, 3 April by exhibitors or their contractors will be discarded, and any removal/cleaning costs will be charged to the relevant exhibitors.
Overtime work must be communicated to the show management in advance. Should your work extend beyond approved timing, please note that the venue will impose additional charges.
Please contact IAAPA Show Management at [email protected] for more information.
No one under the age of 18 is permitted on the show floor during move-in or move-out.
All IAAPA member company exhibitors are welcome to attend the general Education program sessions for free. Tickets for Special Events or Institute Programs can be purchased during through the Exhibitor Registration site. More information can be found on the Education and Special Events here.
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