IAAPA FEC Summit Sponsor Services Guide

Sponsorship Opportunities

• To view all sponsorship opportunities, please see the 2025 Sponsorship Program. Reach out to Cheryl Sulock at [email protected] with any inquiries. 

Helpful Links

• Event Page
• Hotel Information
  • When arranging your travel, please be sure to arrive onsite by early afternoon on Sunday, January 19 for table set-up and early registration. There will be a sponsor meeting beginning at 4:00 pm. You will then have the opportunity to set up your display table prior to the Welcome Reception.
• Registration Coming Soon!

• For a full list of sponsor benefits, please see the Sponsorship Program.
  • All sponsors will have their logos on the IAAPA website linked to their company website.
    • Please note that sponsor logos will be added to IAAPA’s website once a 50% deposit is received.
    • To update your company logo or URL for sponsor recognition, please email Aarti Maharaj at [email protected].
    • The deadline to change your sponsor logo is December 2, 2024.
  • To confirm your company’s social media information, please email your URL, Facebook, LinkedIn, and Instagram to Aarti Maharaj at [email protected].
  • All sponsors will receive a special sponsor icon to use on their website, social media, email signature, etc. Sponsor icons were attached to your sponsorship confirmation email. If you need them to be re-sent, please reach out to Aarti Maharaj at [email protected].  
  • Promote your presence and share with your network you’re sponsoring FEC Summit 2025! Download the ready-to-use social media graphics to use on your social media channels

All sponsors have the opportunity to include one fun giveaway item in the attendee welcome bags. The anticipated quantity is 175-200.  

We kindly ask you to email Aarti Maharaj at [email protected] with details about the giveaway so we can provide IAAPA approval. Approval is required for all giveaway items. 

Please keep in mind that IAAPA is committed to promoting safe rider behavior. Brochures or other marketing materials may not depict riders with hands in the air or holding loose articles, and all riders should be holding onto provided safety restraints.

For all sponsored giveaway items that have received IAAPA approval, please see the below shipping instructions.

If items are not received by January 17th, they may not be included in our distribution plan. Please note that if your items arrive any time before January 14th, additional storage fees may apply. We highly encourage you to follow the below shipping instructions to avoid confusion or delays.

When shipping items to be put in the attendee welcome bags, please use the following address to Zhihan's attention noting that the boxes are for the welcome bags.

Attn: Max Pancamo CC: Zhihan Huang, IAAPA
c/o The Westin NEW ORLEANS
100 Iberville Street
New Orleans, LA 70130
Group: IAAPA FEC Summit – WELCOME BAGS
Box _____ of ______

Once shipped, please send all tracking information and the below details to Aarti Maharaj at [email protected]. 

• Shipping company name
• Expected arrival date
• Carrier
• Tracking information
• Description of what being shipped (i.e. 5 boxes of socks)

All items should arrive between January 14 and January 17.  

Please use the following shipping instructions:

For table display items, please be sure to include the show name (IAAPA FEC Summit) and sponsor company/contact names. 

Attn: Max Pancamo CC: <First/Last Name of Sponsor Contact>
c/o The Westin NEW ORLEANS
100 Iberville Street
New Orleans, LA 70130
Group: IAAPA FEC Summit – <SPONSOR COMPANY NAME>
Box _____ of ______

Breakfast, lunch, and scheduled breaks will take place within the Sponsor Display Zone.  

All sponsors will receive one 6’ table with a plain tablecloth.  You are welcome to provide a custom tablecloth if you’d like.  You may include tabletop displays, brochures, giveaway items, business cards, etc., but all items must be fully on the table. IMPORTANT – Pop-up booth backdrops or pull-up signs are not permitted due to limited space in the ballroom. 

Tables will be labelled with your company name onsite to assist you. All tables are around the room perimeter, and assigned by random draw after Platinum Sponsors have been assigned to central locations first.

Please keep in mind that this is a display opportunity, not a full trade show.  Chairs will not be provided at your table as you are not expected to sit behind your table throughout the event.  We encourage your team to sit at the banquet tables, enjoy meals and snacks, network, and mingle with our attendees during all available opportunities.  

Power and other services are not provided.  If you have special needs, please reach out so we can put you in touch with the venue.

The venue offers exclusive catering services.  If you are planning to distribute food or beverage samples, please reach out so we can put you in touch with the venue to seek approval.  Restrictions and fees may apply. 
    

Prior to the event, all sponsors will receive three unique codes good for the number of registrations included in your sponsorship package (complimentary staff registrations, complimentary facility operator registrations, and early bird staff registrations).  Be on the lookout for an email from Aarti with registration instructions and your custom codes.

One representative from each sponsoring company will have the opportunity to participate in FEC Live!  Throughout the event, our host will ask sponsors one question about their products or services.  This is your brief chance to shine and share what makes your company unique!  More details will be shared at the sponsor meeting on Sunday, January 19, but you can relax!  This is a fun, no-pressure activity and nothing needs to be prepared in advance. 

PLEASE NOTE: Sponsors will have access to Connect+ once it has been opened to sponsors, and they are registered for the event.

The Connect+ app will be your main source of information during FEC Summit. It will allow you to gain access to the full list of attendees, interact with attendees, schedule meetings, and much more! 

Prior to accessing Connect+, you must be registered for the event. It is important that all sponsors register using a unique email address to sync with their Connect+ profile. 

All Platinum level sponsors will be recognized via a Connect+ push notification to registered attendees.

To access Connect+, click here.  You can also download the mobile app in the App Store or Google Play, although we recommend editing your digital profile on a desktop.  

Each sponsoring company has a primary contact for Connect+ who is eligible to make edits for the company profile. This primary contact can also link other registered individuals to the profile. They should all receive an email with access into Connect+.

For technical support, please reach out to [email protected].  

We are pleased to provide all sponsors with the benefit of reaching all registered, opted-in FEC Summit attendees through email campaigns. This extremely valuable benefit provides the unique opportunity to engage directly with registered attendees. Please click below to find the specifications and checklist to take advantage of this sponsor benefit.

FEC Summit 2025 Post-Event Sponsor Email.pdf

If you would like to participate, be sure to note the approval windows for post-show emails (January 13 – January 31). Once your campaign is approved by IAAPA, we will put you in touch with the team at Direct Hit Marketing who will deploy your email to the full registrant list (opt-outs excluded).

Final deployment dates will be selected on a first-come, first-serve basis after the approval and testing phases. 
If you have questions regarding the email campaign benefit, please contact Aarti Maharaj at [email protected].