- 与会者
IAAPA的官方杂志
运送材料有两种方式，一种是运到预先仓库，另一种是直接运到展会现场。每种方式都将根据以下所列的具体日期接受货运。预付仓库的货物将在参展商布置展位之前送达展位。无论采用哪种运输方式，您都需要支付 将货物运送到展位的材料装卸 费。运输费用为额外费用，将由您安排运输的公司收取。
Tour button
运输信息
10 月 10 日至 11 月 10 日
GES
IAAPA
参展商名称 / 展位号 _____
文华大道 7945 号
佛罗里达州奥兰多 32819-8706
美国
任何在 11 月 10 日（星期一）之后到达预付仓库的货物都将收取额外费用。请注意，GES 仓库不接受未装箱的货物（散装、垫包材料和/或未滑动的机器）、货到付款货物、危险品、需要冷藏或冷冻储存的货物、单件重量超过 4,400 磅的货物或单件高度超过 100 英寸和/或宽度超过 96 英寸的货物。
仓库接收货物的时间为周一至周五上午 7:30 - 12:00 和下午 1:00 - 4:00 （节假日休息）。所有货物必须随附经认证的重量票据。如果需要，请向承运商提供以下电话号码：(407) 370-6200。
悬挂标牌/横幅必须在 11 月 10 日截止日期前送达 GES 预付仓库。请打印并使用 GES Expresso 网站 "打印地址标签"部分中的悬挂标志运输专用标签。
如果您将货物送至 GES 提前仓库，并安排了 "目标进场日期"，您的货物将在 "目标进场日期 "前送达您的展位，并准备就绪，等待您的到来开始布置。
如果您直接将货物送至橘子郡会议中心的展会现场，并设定了"目标进场日期"，您的货物运输应安排在 "目标进场日期 "到达会议中心。抵达后，您的货运车辆需要在卸货场办理登记手续。如果会展中心有卸货空间，车辆将按照签到顺序被派往会展中心。到达会展中心后，GES 将卸下运货车辆，并将货物送到您的展位，以便您开始布置。卡车到达后将进行称重，卸货时再次进行称重，以确定卸下货物的重量。由于直接交货存在很多变数，因此无法准确知道货物何时到达您的展位。
如果您将货物送至 GES 提前仓库，并被安排在一般进场时间，那么您的货物将在 11 月 16 日（星期六）上午 8 点前运抵您的展位，并准备就绪，等待您的到来开始布置。
如果您直接将货物运至橘子郡会议中心的展会现场，并安排一般进场，您的货物应安排在 11 月 16 日至 18 日到达，而不是在此之前。抵达后，您的货运车辆需要在集结场办理登记手续。如果会展中心有卸货空间，车辆将按照签到顺序被派往会展中心。到达会展中心后，GES 将卸下运货车辆，并将货物送到您的展位，以便您开始布置。卡车到达后将进行称重，卸货时再次进行称重，以确定卸下货物的重量。直接交付存在很多变数，因此无法准确知道货物何时到达您的展位。
Some exhibitors, due to booth size and/or location, are assigned a Targeted Move-In Date on Thursday, Nov. 13 or Friday, Nov. 14. This assignment does not mean that you need to begin set-up on your assigned Targeted Move-In Date, only that any direct shipments being delivered to the Orange County Convention Center should arrive on your Targeted Move-In Date.Exhibitors with an assigned Targeted Move-In Date will find all shipments sent to the GES advance warehouse at their booth by this day. Shipments delivered outside of your Targeted Move-In Date could result in off-target fees.
Exhibitors that have not been assigned a Targeted Move-In Date are scheduled for move-in during the General Move-In dates of Saturday, Nov. 15 through Monday, Nov. 17. Exhibitors scheduled for General Move-In will find all shipments sent to the GES advance warehouse at their booth by Saturday, Nov. 15. For shipments sent directly to the Orange County Convention Center, shipments should be scheduled to arrive during General Move-In dates. Shipments delivered prior to General Move-In dates could result additional fees.
Exhibitors may request a Targeted Move-In Date change or to be assigned a Targeted Move-In Date by completing and submitting the Target Variance Request Form to GES by Oct. 23. Your request will be reviewed and you will be contacted with the decision. Requesting a target change or assignment does not guarantee your request.
Please be sure to review the Targeted Move-In Schedule.
IAAPA 建议您使用我们首选的服务供应商，以确保及时交付您的展位材料。但是，您也可以自由选择任何承运商。如果您使用其他承运商（UPS、联邦快递等），请务必保留所有记录和跟踪号码，以备您需要在现场跟踪您的货物。此外，请注意所有承运商（卡车运输公司）必须在 11 月 23 日（星期日）上午 8 点之前办理出站提货手续。
建议国际参展商通过我们的官方国际货运代理和报关行 DSV Fairs and Exhibits 安排货运。
To ensure smooth trade show shipping, plan meticulously and ship early to the advance warehouse. Use durable, sturdy crates for protective packaging and create a detailed packing list with clear, accurate labels on every item. Verify deadlines, venue restrictions, and delivery schedules in the Exhibitor Services Guide, and use the GES-provided shipping labels to prevent forced freight charges and mix-ups.
Planning & Preparation
Plan Ahead: Start planning logistics weeks in advance and aim to ship to the advance warehouse.
Know Your Dates: Confirm all shipping, delivery, and move-out deadlines in the Exhibitor Services Guide.
Work Backwards: Calculate your timeline by working backward from your setup day to determine when to ship.
Consolidate: Pack related items together in fewer, consolidated pieces or crates to simplify tracking.
Take Photos: Document your outgoing shipments with photos for future reference or potential claims.
Packaging & Labeling
Use Durable Packaging: Invest in sturdy crates, reinforced boxes, and ample padding to protect your materials.
Label Clearly: Each crate and package needs clear, legible labels with your company name, booth number, the trade show name, and the destination (advance warehouse or show site).
Color-Code: Use different colored labels for items going to different locations to further enhance security and setup.
Create Packing Lists: Keep a packing list for each crate to ensure nothing gets lost and to aid in inventorying items.
Choosing a Carrier
Choose a Specialist: Select a carrier with extensive experience in trade show shipping, not just general freight services.
Prioritize Communication: Look for a provider offering 24/7 communication with a live person to quickly resolve any issues.
Research Options: IAAPA recommends using GES to ensure a timely delivery of your booth materials, but you are free to research all carrier options and choose the carrier best works for your needs.
At the Show
Revisit Your Checklist: Before the show ends, use your initial checklist to ensure all items are packed and accounted for before departure.
Start Repacking Early: Begin repacking your exhibit before the move-out deadline to avoid a last-minute rush.
Schedule Pickups: Arrange post-show pickups for efficient takedown and return shipping.