| Hotel Reservations |
ASAP |
| Sponsorships |
ASAP |
| Visa Invitation Letter |
ASAP |
| Interpreters, Hostesses, and Talent |
No deadline |
| Floral & Plant |
No deadline |
| Dry, Refrigerated, or Frozen Storage |
No deadline |
| Exhibitor Staff Badge Registration (opening July 1) |
No deadline |
| Webinar: New Exhibitors Guide to Success at IAAPA Expos |
June 26 |
| Webinar: Mastering Lead Quality and Post Show Sales Conversion |
July 23 |
| Final Payment of Exhibit Space |
August 2 |
| Webinar: IAAPA Expo Insider Secrets: Essential Tips for Exhibitors |
August 15 |
| Awards Application: Best New Product |
September 1 |
| Booth Layout Form |
September 13 |
| Lead Retrieval (Early Bird Deadline) |
September 13 |
| Advertising in Funworld (issue distributed at IAAPA Expo) |
September 24
|
|
Press Conference and Inclusion in What's New Press Release
|
September 27
|
| IAAPA Expo Insider - Monopoly Booklet |
September 30 |
| Audience Participation Safety Form |
October 4 |
| Insurance Certificate (if displaying Dynamic Device, Serving F&B, Cooking, or Using Flammable Materials) |
October 4 |
| Booth Profile/Exhibitor Listing |
October 7 |
| Exhibitor Appointed Contractor (EAC) Registration |
October 11
|
| Wristbands for Move-in (if to be mailed) |
October 11 |
| Exhibitor Sustainability Pledge |
October 11 |
| Delivery of Shipments to the GES Advance Warehouse BEGINS |
October 16 |
| Lead Retrieval (Advanced Deadline) |
October 18 |
| International Freight: LCL Ocean into Orlando Terminal; Freight for Advance Warehouse Delivery |
October 18 |
| Cooking, Gas, Open Flame, Heat Device Form |
October 18 |
| Multi-Level and Covered Exhibits Application |
October 18 |
| Fire Watch Order (if to be paid by IAAPA) |
October 18 |
| Audio/Visual and Computer |
October 19 |
| International Freight: FCL Ocean into Miami Port; Freight for Advance Warehouse Delivery |
October 22 |
| OCCC Building Services (Electrical, Air/Water/Drain/Gas, Rigging/Sign Hanging, Aerial Lighting, Cable TV) |
October 23
|
| Internet and Telephone |
October 23 |
| Turnkey Booth Packages |
October 24 |
| International Freight: LCL Ocean into Orlando Terminal; Freight for Direct to Show Site Delivery |
October 24 |
| Ancillary/Satellite Event Request |
October 25
|
| GES Services (Booth Packages, Carpet/Floor Covering, Furnishings, Graphics/Signs, Cleaning, Labor, Forklift/Rigging Labor, Material Handling) |
October 29 |
| International Freight: Air Freight into Orlando Airport (MCO); Freight for Advance Warehouse Delivery |
October 29 |
| In-Booth Catering |
October 29
|
| Food & Beverage Sampling Approval Request |
October 29 |
| Targeted Move-in Date Request |
October 30 |
| International Freight: FCL Ocean into Miami Port; Freight for Direct to Show Site Delivery |
October 31 |
| Exhibitor Clips Video |
October 31 |
| International Freight: Air Freight into Orlando Airport (MCO); Freight for Direct to Show Site Delivery |
November 4 |
| Awards Application: Best Exhibit |
November 7 |
| Deadline to Request Additional Guest Passes |
November 8 |
| Booth Photography / Videography |
November 8 |
| Last Day for Shipments to the GES Advance Warehouse Without Late Fees |
November 8 |
| Parking Pass for Trucks/Trailers |
November 11 |
| In-Booth Security |
November 12 |
| Direct Shipments to OCCC Begins Based on Targeted Move-in |
November 14 |
| Exhibitor Guest Pre-Registration Deadline |
November 15 |
| Dynamic Exhibitor Operations Review Session |
November 18
10 a.m. or 3 p.m. |
| Booth Set-up Completed |
November 18, 5 p.m. |
| Trade Show Floor Open |
November 19-21
10 a.m. - 6 p.m.
November 22
10 a.m. - 4 p.m.
|
| Exhibitor Tear-Down BEGINS |
November 22, 4 p.m. |
| Exhibitor Move-out Completed |
November 24, 12 p.m. |
