Shipping - General Information
There are two ways to ship your materials, either to the Advance Warehouse or Direct to Show Site, each will accept shipments based on specific dates, outlined below. Advance Warehouse freight will be delivered to the booth prior to exhibitor setup. Either way you ship, you will pay Material Handling fees to have your shipment delivered to your booth. Shipping costs are additional and will be charged by the company that you arrange your shipment.
- Shipping Address - Advance Warehouse
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Available October 16 – November 8
GES
IAAPA
EXHIBITOR NAME / BOOTH # _____
7945 Mandarin Drive
Orlando, FL 32819-8706
United States of AmericaAny shipments arriving at the Advance Warehouse after Friday, November 8, will incur additional charges. Please note that the GES warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigeration or frozen storage, a single piece of freight weighing more than 4,400 pounds, or a single piece of freight beyond the dimensions of 100" in height and/or 96" in width.
Materials are accepted at the warehouse Monday through Friday between the hours of 7:30 a.m. - 12:00 p.m. and 1:00 p.m. - 4:00 p.m. (closed on holidays). Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (407) 370-6200.
Hanging signs/banners must be sent to the GES Advance Warehouse. Please print and use the labels specific to hanging sign shipping found in the Print Address Labels section of the GES Expresso site.
- Shipping Address - Direct to Show Site
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Shipments cannot arrive prior to your Targeted Move-in and/or General move-in; please review the Schedule.
GES
IAAPA
EXHIBITOR NAME / BOOTH # _____
Orange County Convention Center - South Concourse
9899 International Drive
Orlando, FL 32819-8706
United States of America- Targeted Move-in will begin at 8:00 a.m. on Thursday, November 14.
- Contact Omar DeJesus with GES at [email protected] to request an earlier move-in date/time than what your booth has been assigned.
- General exhibitor move-in will begin at 8:00 a.m. on Saturday, November 16.
- Hanging signs/banners cannot be sent direct to show site. Follow the instructions under the Shipping Address - Advance Warehouse section above.
- Shipping Companies
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IAAPA recommends that you use our preferred service providers to ensure the timely delivery of your booth materials. However, you are free to use any carrier you choose. If you use a different carrier (UPS, FedEx, etc.) make sure to keep all records and tracking numbers in case you need to track your shipment on-site. Also, please be aware that all carriers (trucking companies) must check in no later than 10:00 a.m. on Sunday, November 24 for freight pickup.
International exhibitors are advised to arrange shipment through our official International Freight Forwarder and Customs Broker, DSV Fairs and Exhibits.
- Outbound Shipments
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All outbound shipments require a GES material handling agreement which can be picked up at the Exhibitor Service Desk on-site. Once all your materials have been packed, labeled and ready to be shipped, return the agreement to the GES desk. Pre-printed Outbound Shipping Labels can be requested online in advance or using the self-service label printing using the kiosks at the exhibitor service desk after creating a QR code in advance.
All carriers must be checked in at the Marshaling Yard by 10:00 a.m., Sunday, November 24. All exhibit material must be removed from the OCCC by 12:00 p.m., Sunday, November 24. If your designated carrier fails to pick-up by 10:00 a.m. or refuses to accept your shipment, GES will re-route such shipment at the exhibitor’s expense.
