IAAPA Middle East Trade Summit 2025

Accommodation is not included in any of the Summit packages. Please be aware that, with multiple events taking place in Riyadh that week, accommodations are filling up quickly. We strongly recommend securing your booking as soon as possible to avoid missing out.

IAAPA secured discounted rates at the following hotels Radisson Hotel & Residence Olaya and Novotel Sahafa. Both hotels are around 15-20 minutes drive from Boulevard Riyadh City. Moreover, hotel Holiday Inn Riyadh – Al Qasr offers cheaper accommodation and it is around 30-40 minutes drive from Boulevard Riyadh City.

Radisson Hotel & Residence Olaya is the main hotel used by IAAPA for this event. If you have a Full Summit package, transportation between this hotel and the events locations will be provided by IAAPA throughout the event. Make your reservation here. For Novotel Sahafa make your reservation here using the following attendee code "bcgi" in the discount column. Both hotels will be served by IAAPA transportation on 17, 18, and 19 February.

In light of the high accommodation rates in Riyadh, IAAPA has partnered with Holiday Inn Riyadh – Al Qasr to secure a more affordable hotel deal for exhibitors and attendees. A limited number of rooms have been reserved exclusively for IAAPA participants and the discount is available until 8 February.

Please note that this hotel is located farther from the event venue compared to other options, resulting in a longer commute. Transportation between the events locations and Holiday Inn Riyad – Al Qasr will be provided on 18 and 19 February (not on 17 February). You can book this hotel at the following link. If not booked via the IAAPA link, transportation from this hotel to the event venues is not guaranteed.

All Summit attendees – exhibitors, visitors and speakers require an e-visa from eligible countries to enter the Kingdom of Saudi Arabia. Secure an e-visa through the official Visit Saudi website. 

Visitors from countries that can't apply for an e-visa, can request a consulate visa through Saudi embassies and consulates. 

The process for applying for your e-visa is as follows: 

• Click here to start your e-visa applicaton process
• Complete the application form. You will need to provide personal information including full name, headshot photo, address, date of birth, passport details and travel plans
• Pay the e-visa fee using a credit or a debit card - The cost for the tourist e-visa is about SAR400. The visa cost includes a fee for full health insurance during your stay in Saudi
• Once approved, you will receive the e-visa by email

The e-visa will be a one-year, multiple entry visa, allowing tourist to spend up to 90 days in the Kingdom. 

If you need an invitation letter, please email Vicki Evans at [email protected] and share with her the following details: name, passport number, passport expiry date, country of issue and date of birth. 

Do not hesitate to contact your own embassy in order to check if any other travel regulations apply. 

1. What does the exhibiting trade partner package includes?

   One access to trade connections area 18-19 February 2025 with a 3x3m booth with a counter, two chairs, a coffee table, a TV screen, a logo placement, electricity and lighting.

   One complimentary registration to Full Summit, 17-19 February 2025, which includes access to education program, trade connections, two networking lunches, two networking dinners, and EDUTours.

   Accommodation is not included in the package.

   The Trade Partner Package includes one person registration to the event. Additional staff to represent your company should register using attendee registration. Further details will follow regarding registration process.
    

2. Are there any rules regarding booth personalisation?

   Booth personalisation is composed of two logos one on the fascia board and one on the counter. Plus the content on a digital TV screen. No roll-ups or additional backdrops are allowed.

   Please send your company's logo in EPS format to [email protected] before 17 January, 2025.

   • Venue information

     Boulevard Riyadh City. Address: Riyadh 13513, King Turki Bin Abdulaziz I, Riyadh 13513 Saudi Arabia
      

   • Move-in information
     All exhibitors can collect their badges at the registration counter starting 17 February, 2025 at 17:00. The move-in time for all trade connections is 18 February, 2025 from 15:00 to 16:00.

      

   • Move-out information
     The trade connections part of the event will conclude 19 February, 2025 at 20:00. Move-out time is from 20:00 to 20:30.

      

   • Registration
     The Trade Partner Package includes one person registration to the event. Additional staff to represent your company should register using attendee registration. Further details will follow regarding registration process.

      

   • Can more than two people represent an exhibiting company? 
     Two people is the limit for Trade Partners with exhibiting booths. Suppliers have limited spots to ensure a healthy operator/supplier attendance ratio. Trade partners (companies with a booth in the event) are allowed one person per company, and can register a second one using regular attendee registration. Non-exhibiting suppliers are only allowed one person per company.

      

   • Cancellation policy for exhibitors/sponsors: 
     100% of the total fees payable under the agreement for any cancellation of a trade connection booth and/or sponsorship. Sponsor/Exhibitor agrees that payments or deposits made by Sponsor/Exhibitor may be used toward satisfying any cancellation fees due to IAAPA under this Agreement. Upon receipt of cancellation notice from Sponsor/Exhibitor, IAAPA shall have no further obligations to Sponsor/Exhibitor under this Agreement. IAAPA reserves the right to cancel any Agreement not paid in full and to retain as liquidated damages any amounts already paid. If IAAPA cancels this Agreement due to Sponsor/Exhibitors material breach, Sponsor/Exhibitor shall not be entitled to any refund, and any remaining balance under the Agreement shall become immediately due and payable.

1. When is the payment deadline? 

   Participation is not confirmed until IAAPA has received full payment. Please pay your dues latest 10 days after receipt of your invoice, but not later than two weeks prior to the first event day. Your seat will be secured only upon receipt of payment. Thanks for your understanding that we will need to allocate your seat to the next person on the registration list if payment is outstanding after the payment deadline.

    

2. Transportation options from the airport?

   There are several transportation options from the King Khalid International Airport. Uber is popular in Riyadh and a convenient way to move around the city.

    

3. Is there a dress code?

   Dress code for this event is business casual. Please also note that in respect to the local culture and traditions, hotels might request that all individuals must be dressed in either traditional local wear or smart casual. Short, sleeveless tops and sport shirts are not allowed.

    

4. Are children/spouses and/or partners allowed at the event? 
   IAAPA Middle East Trade Summit is a business event. No one under the age of 18 may take part. Access to the programme is limited to attendees only.