IAAPA Expo Europe Exhibitor Bulletins

Exhibitor Bulletin #1 – 24 April 2024

Dear ,

We are happy that you will be joining us in Amsterdam at IAAPA Expo Europe 2024. Below is the most important information you need. With any other questions please contact us at [email protected]

Exhibitor Services Guide is Now Available

The online Exhibitors Services Guide (ESG) is an online portal containing order forms and information to prepare for exhibiting. Key details you can find there include:

General Information - deadlines, contact details, schedules, important show information, links to the floorplan and more. Compulsory Forms - items that ALL exhibitors must complete prior to the Expo including Booth Layout Form and Booth Profile. Shell Scheme, Raw Space Forms and Table Top/Booth Display Guidelines - display guidelines to design your booth, information and forms to complete for Shell Scheme exhibitors and those who contracted Raw Space (space only). Official Vendor Forms - links for catering, hostesses, IT and Wi-Fi. Marketing Opportunities - access to webinars to help you be successful at the Expo, as well as the Exhibitor Awards program. Rules and Regulations - IAAPA show polices and H&S rules to familiarise yourself with.

IAAPA Expo | Orlando | Education: Nov. 18-21, 2024 | Show Floor: Nov. 19-22, 2024

Book Your Hotels and Travel Early

We recommend booking your accommodation and travel in advance. Take advantage of exclusive deals for IAAPA exhibitors, including competitive hotel rates and air travel.

Review and Plan Move-In and Move-Out Times

This year, there are only three days for exhibitor Move-In, which differs from the usual four days. Make sure to familiarise yourself with the 2024 Move-In schedule and plan accordingly.

Move-Out times below will remain the same as previous years.

Sign the Exhibitor Sustainability Commitment

Together we can reduce the impact of the Expo and build on the success of our sustainability achievements in 2023. Review the recommended steps and sign the Exhibitor Sustainability Commitment by logging into Required Documents.   

Be Aware of Fake Mailing Lists and Unauthorised Vendors

Many companies use the internet to gain access to IAAPA’s exhibitor list then reach out to you via telephone or email pretending to be an official vendor or housing provider for IAAPA. Before agreeing to do business, check the official contractor list or contact [email protected] to be sure they are IAAPA-approved. Non-official contractors need to be approved by IAAPA to access the show floor and there may be hidden costs such as freight handling fees that need to be paid.

Companies offering you access to past IAAPA Expo Europe attendees are not from IAAPA. IAAPA does not sell or release attendee contact information from any event. For your own protection, you should refrain from conducting business with these rogue companies. For more information, click here.

Take Advantage of Exhibitor Success & ROI Center

Exhibitor Success and ROI Center is your FREE, on-demand, 24/7 exhibiting knowledge resource including downloadable tools, strategic planning exercises, recorded webinar information, topical “how-to” articles, and the Ask the Tradeshow Expert email Q&A.

We look forward to welcoming you to Amsterdam this September.

Kind regards,

Janet Doyle

Director Trade Show Operations

Exhibitor Bulletin #2 –   18 June 2024

Dear ,

Please find below the latest important information to exhibit in Amsterdam at IAAPA Expo Europe 2024. With any other questions please contact us at [email protected]

Registration is Open – BOOK YOUR STAFF NOW

You can register your booth staff, book your event tickets here. To register your booth staff, use the same password as for the access to the Exhibitor Hub, which you will have received already in your booth confirmation letter. If you forgot your password, retrieve it by clicking on “forgot your password”.

Booth Fee Deadline - IMPORTANT

The booth fee deadline of 31 May has now passed. All fees were due to be paid by this date. If you have not done so already, please get this paid as soon as possible by contacting [email protected] Please note, that if you have not paid in full for your booth you will not receive exhibitor guest passes when they become available.

Book Your Hotels and Travel Early - REMINDER

We remind all exhibitors about booking your accommodation and travel in advance. Use exclusive deals for IAAPA exhibitors and act fast as Amsterdam is expected to be busy in September.

 Exhibitor Services Guide - UPDATES

The Exhibitors Services Guide went live in April. Recent updates include:

Lead Retrieval Form – order your lead retrieval device 4foreverything webshop – order shell scheme extras, carpet, furniture, AV and much more

Best Exhibit Awards – NOW OPEN

The IAAPA Best Exhibit Awards competition recognises the best booth presentation in three categories based on booth size including the design, branding, staffing, product in booth, and overall appeal. Winners receive many marketing benefits during and after the Expo and there is no cost to enter. Click here to apply and here for more information including all the benefits.

NEW: In 2024 we are introducing the Image Award for the most outstanding exhibit booth at IAAPA Expo Europe. Entries will be automatically entered for the Image Award

Upcoming WEBINARS

We welcome back Jefferson Davis on 26 June from 17:00 – 18:00 CEST to present New Exhibitors Guide to Success at IAAPA Expos.  Topics include: Important things to know about IAAPA Expos, Your exhibitor support team, Who attends and why, Money management and 5 things your exhibit must do to be effective plus much more.  Please register here

On Tuesday 23 July we will host our second Jefferson Davis webinar – Mastering Lead Quality and Post Show Sales Conversation from 17:00 – 18:00 CEST.  Topics include: Exhibitor lead management challenge – shocking statistics on what is really happening with tradeshow leads, Formulas for calculating lead cost and revenue opportunity.  Clearly defining on what is and isn’t a lead, Overview of IAAPA lead capture systems plus much more.  Register here

What’s New Video - SUBMIT YOUR FOOTAGE

To enhance your company’s visibility, submit your footage for IAAPA Expo Europe’s What’s New Video. For further details please view here or contact Angi Puigferrat on [email protected]

Call for Stories and Media Coverage - SUBMIT YOUR STORY

As an exhibitor, you can broadcast your company's announcements to hundreds of trade professionals, consumer media, and industry influencers attending the Expo. Submit your request and complete the Media Coverage Opportunities form to host your press conference in Amsterdam.

Be Seen Beyond Your Booth at IAAPA Expo Europe!

Looking for effective new ways to differentiate your company from competitors at IAAPA Expo Europe? Rewarding sponsorships are available such as the Opening Ceremony, Leadership Breakfast, Safety Day, and more! Check out the IAAPA Expo Europe Prospectus for more information and contact Cheryl Sulock at [email protected] to book today!

Upcoming Deadlines

We look forward to welcoming you to Amsterdam this September.

Kind regards,

Janet Doyle

Director Trade Show Operations 

Office Address:   IAAPA Europe, Middle East and Africa, 4 Sint-Lazaruslaan, Sint-Joost-ten-Node, 1210 Brussels, Belgium

Invoice Address: IAAPA Europe IVZW, Steenvoordestraat 184, 9070 Heusden, Belgium

 Mobile: +32.483.28.96.60

[email protected] | www.IAAPA.org

News | Connections | Education | Public Affairs | Membership | Expos

IAAPA Expo Europe | Amsterdam | Education: Sept. 23-27, 2024 | Show Floor: Sept. 24-26, 2024

IAAPA Expo | Orlando | Education: Nov. 18-21, 2024 | Show Floor: Nov. 19-22, 2024

Exhibitor Bulletin #3 –   12 July 2024

Dear ,

Welcome to exhibitor bulletin #3 filled with the latest important information to get you prepared to exhibit in Amsterdam. With any other questions please contact us at [email protected].

Exhibitor Guest Passes – NOW AVAILABLE

Each exhibitor receives an allotment of free Exhibitor Guest Passes, for their guests to attend the Expo for free. To access your guest code and options to share with your customers, login to Exhibitor Registration then click the Exhibitor Guest tab. You can share the link or code with your customers and prospects. It’s important they register themselves due to the unique Single Sign On process to IAAPA.org.  

Have you Registered your Booth Staff Yet?

Don’t forget to register your booth staff through the Exhibitor Registration site. To access, login to your eBooth using your company password and click the Exhibitor Registration link. If you cannot locate your password, contact [email protected].  

Revised Move-In Times - IMPORTANT

The move-in times have been revised. View updated schedule below: 

• Saturday, 21 September 08:00 – 22:00
• Sunday, 22 September 08:00 – 22:00
• Monday, 23 September 08:00 – 22:00

• View the full detailed schedule here.

  Meeting Rooms Available to Book

  IAAPA has three meeting rooms at Amsterdam RAI available for exhibitors to rent during IAAPA Expo Europe, subject to availability.  Contact Lucille Datta at [email protected] to book.  Further details can be found here

  Press Conference Opportunities at IAAPA Expo Europe 2024

  Got exciting company news to share? IAAPA Expo Europe in Amsterdam is right around the corner, and we invite you to use this opportunity as a platform for sharing your news! The deadline to submit a press conference request is Friday, Aug. 30. Press conference dates and times will be assigned in September. Members must be exhibiting at IAAPA Expo Europe to host a press conference. For questions and requests, please contact [email protected]

Upcoming Webinar – REGISTER NOW

Register for the second free exhibitor webinar to help you manage leads. Learn about:

Exhibitor lead management challenge. Formulas for calculating lead cost and revenue opportunity.  Definition on what is and isn’t a lead. IAAPA lead capture systems plus much more. 

To view all the exhibitor webinars to help enhance your exhibiting experience at IAAPA Expo Europe, click here

Exhibitor Sustainability Commitment – SIGN UP

Last year more than 50% of exhibitors signed to the IAAPA Expo Europe Sustainability Commitment. By following recommended actions, we can reduce the impact of Expo.

Giveaways - avoid plastic packaging and offering merchandise with batteries. Flyers - replace printed materials with digital formats. Furniture - choose rental equipment where possible. Signage – create evergreen content, with recycled materials and eco-friendly ink.

Submit your form by 26 July and receive a green sustainability logo on your booth sticker.

Book Your Hotels and Travel – PLEASE BOOK ASAP

Amsterdam will be extremely busy in September, so we urge you to book your hotels as soon as possible. Use exclusive deals for IAAPA exhibitors and act fast. 

Upcoming Deadlines - REVIEW

We look forward to welcoming you to Amsterdam this September.

Kind regards,

Janet Doyle

Director Trade Show Operations

Office Address:   IAAPA Europe, Middle East and Africa, 4 Sint-Lazaruslaan, Sint-Joost-ten-Node, 1210 Brussels, Belgium

Invoice Address: IAAPA Europe IVZW, Steenvoordestraat 184, 9070 Heusden, Belgium

 Mobile: +32.483.28.96.60

[email protected] | www.IAAPA.org