Badges / Exhibitor Registration Info
EXHIBITOR REGISTRATION IS NOW OPEN!
Complimentary exhibitor staff badges are provided to exhibitors for on-site access to the trade show. Exhibiting companies will be allotted five (5) staff badges for the first 100 square feet of exhibit space and two (2) staff badges for every 100 additional square feet of exhibit space under contract with a maximum of 50 complimentary staff badges, per exhibit booth. Tabletop Exhibits receive two (2) staff badges. See Badge Allotments below.
Additional staff badges are available at the cost of $199 for members or $349 for non-members, per badge, which is the lowest member/non-member rate for the Expo.
- Badge Guidelines
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- Registration includes complimentary access to the education conference program for exhibiting members. Not yet members can purchase this package for $429.
- All special events including breakfasts, lunches, and receptions are ticketed events with a separate registration fee. Exhibiting members save 40%. Pre-registration is required, and space is limited.
- No one under the age of 18 can access the show floor during move-in or move-out, even if registered as an exhibitor.
- Do not register non-exhibitors through the Exhibitor Registration site. IAAPA will charge a $300 penalty per exhibitor staff badge used by a buyer. Use the Exhibitor Guest Invitations to register current/prospective clients to attend the trade show free.
- All badges and tickets must be collected on-site. One person may collect for the entire team but will be required to provide a picture identification AND a company business card.
- Exhibitor Registration Instructions
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Login to your eBooth and click Exhibitor Registration. Once in the portal, click "Registration" to add your on-site booth staff. You can register them one at a time or use the Excel template to upload all at once. After you enter all the names, click Add Special Events next to the name(s) of who would like to purchase tickets. If you wish to pay all the tickets at once, click "Pay Later" at check-out.
- Badge Allotments
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Booth Size Staff Badge Allotment Tabletop Exhibit 3 100 sqf (10'x10') 5 200 sqf (10'x20') 7 300 sqf (10'x30') 9 400 sqf (10'x40' or 20'x20') 11 600 sqf (20'x30' or 10'x60') 15 800 sqf (20'x40') 19 900 sqf (30'x30') 21 1000 sqf (20'x50') 23 1200 sqf (30'x40' or 20'x60') 27 1500 sqf (30'x50') 33 1600 sqf (20'x80' or 40'x40') 35 1800 sqf (30'x60' or 20'x90') 39 2000 sqf (40'x50' or 20'x100) 43 2100 sqf (30'x70') 45 2400 sqf and larger (30'x80', 30'x90', 40'x70', 60'x80', etc.) 50 - Charity Events
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Golf, ride, run, and walk for a good cause! These charity events will raise funds for Give Kids The World Village, an 89-acre, nonprofit resort in Kissimmee, Florida, that provides weeklong, cost-free vacations to critically ill children and their families.
Register for the 5K Fun Run and 1-Mile Walk
Register for the Golf Tournament
Register for the Motorcycle Run
- Wristbands
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Move-In
Exhibitors may wear wristbands, instead of their exhibitor badges, during move-in (through Sunday, November 17) and move-out to access the trade show floor. Exhibitor Registration opens on-site, Saturday, November 16 at 12:00 p.m. for those who wish to wear their badge instead.
Wristband use during move-in is only available November 14-17. The last day of exhibitor move-in, Monday, November 18, all exhibitors will need an exhibitor badge to access the show floor. Wristbands will not be valid entry that day. Exhibitors must collect their on-site badges at registration by Monday to access the show floor.
Those that request wristbands in advance must do so by October 11 – no exceptions. Wristbands will be mailed via regular USPS mail to US addresses ONLY the week of October 21-25. International exhibitors and those that miss the October 11 deadline that need access to their booth prior to November 16 should pick-up wristbands on-site at the Security Office (Room S213) beginning November 14.
Login to your Exhibitor Console and click "Exhibitor Required Documents" to complete the form by Oct. 11.
Move-Out
Wristbands for move-out are not needed unless the person moving out was not registered for the show. They can pick-up wristbands at the Operations Office or at the Security Office (Room S213) after 2:00 p.m. on Friday, Nov. 22. Exhibitors bringing in staff/equipment to assist with the dismantling of their booth will need to wait until 5:00 p.m. on Friday, November 22 to access the show floor.
For safety and security concerns, non-exhibitors are NOT permitted to access the show floor during move-in and move-out. Exhibitors that provide wristbands to buyers or EAC's will receive a $300 fine and/or loss of seniority points.
