Expo Europe Non-Official Contractors

A third-party company that is appointed by an exhibitor is a Non-Official Contractor also known as Exhibitor Appointed Contractor (EAC). Examples include: set-up/tear-down, installation and dismantle (I&D) contractors, audio-visual, floral, etc. Refer to the Official Contractors list to see if your vendor is listed. Exhibitors that are constructing their own booth with their own staff are NOT Non-Official Contractors.

Non-Official Contractor Requirements

Comply with all show guidelines noted on the exhibit contract within the exhibitors services guide.
Submit an insurance certificate to IAAPA.

No EAC will be allowed to work on the show floor without submitting the above.

Insurance Submission

Please submit your insurance certificate to IAAPA Show Management at [email protected] by 16 August 2024.

Coverage must include:

Workers Compensation Insurance - Minimum €1 million or equivalent currency.
Public Liability Insurance - Minimum €2 million or equivalent currency.
Automobile Liability (covering all owned, hired and non-owned vehicles) - Minimum €1 million or equivalent currency.

Non-Official Contractor - IAAPA Agreement

The term “Event” refers to the IAAPA Expo Europe 2024 held in Amsterdam, Netherlands 21-27 Sept 2024 (including move-in and out dates).
The term “exhibit hall” refers to the contracted halls in the Amsterdam RAI Exhibition Centre.
The term “vehicles” refers to all types of motor-driven carts, automobiles, trucks, tractors, etc.
Non-Official Contractors must remove all gang boxes, ladders or other equipment from the aisle or other common areas by 17:00 on Monday, 23 Sept as stated in the IAAPA Contract Terms.
The Contractor is permitted to store equipment in the Exhibitor’s booth only during installation and dismantle. All equipment needs to be removed from the booth by 23 September in preparation for show opening.
The Contractor may not to operate a service desk within the exhibit hall. The Contractor must confine its operations with the Exhibitor’s booth space.
Each Non-Official Contractor must have a true and valid order for service from an exhibitor in advance of the Expo’s first move-in day. The Contractor may not, under any circumstances, solicit business on the trade show floor.
Any property of the Non-Official Contractor not removed at the close of working hours is left at their own risk. Further, any such property may be moved, removed or stored at the Contractor's expense if it is considered for any reason by IAAPA to interfere with any aspect of the move-in or move-out. IAAPA reserves the right to require payment for returning said property.
To maintain safety and relieve congestion on the trade show floor, Non-Official Contractors and Exhibitors are not permitted to have electric carts or scooters in the building at any time.
The operation or use of motorised or mechanical material handling equipment by exhibitors or their appointed contractors is prohibited.
Non-Official Contractors must abide by the fire and safety and exhibit hall regulations, along with all other prevailing rules and regulations as set forth or amended by IAAPA and Amsterdam RAI.
Exhibitors, representatives of an exhibitor or Non-Official Contractors who need to work past the published move-in hours will need to contact IAAPA to pay the fee to work later.
Non-Official Contractors are not allowed on the trade show floor during show hours. If Contractors needs access during show hours their exhibitor must register them for an exhibitor or attendee badge.
Exhibitors are required to return their booth space in the same manner it was received. Exhibitors are to arrange with their Non-Official Contractor the removal of all trash from the exhibitor space after dismantling. IAAPA reserves the right to charge the exhibiting company for any excess trash removed from the booth by the contracted cleaning company.
Non-Official Contractor will be trespassed from the premises if:
- They are found to be working in any Exhibitor’s booth not submitted to IAAPA in advance.
- They breach any of the provisions of the Non-Official Contractor Agreement or rules and regulations established by IAAPA and Amsterdam RAI.
- The Non-Official Contractors participation at the show leads to strikes, picketing or other labour action directed at IAAPA.
- They cause other disruptions or unreasonable interference with or inconvenience to IAAPA or any of its customers.
Wristbands must be worn by all workers and supervisors of Non-Official Contractors working on the trade show floor. For security reasons, Contractors are not allowed to wear exhibitor badges except during show days.
Each Non-Official Contractor company responsible for dismantling exhibits at the close of the Expo must have all exhibits dismantled and ready for shipping according to the move-out schedule

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