IAAPA Middle East Trade Summit 2023 Exhibitor Guide

The Exhibitor Guide contains all the information you will need to have a successful exhibiting experience at IAAPA Middle East Trade Summit 2023.

If you have any questions about the exhibiting, please contact [email protected] or [email protected].
 

General Information

Venue Details

• Location: JW Marriott Hotel Riyadh
• Address: King Fahad Road, Sahafah District, Riyadh, Saudi Arabia 13315
• Phone number: +966 11 511 7777

 

Booth Personalisation
Booth personalisation is composed of two logos on the booth shell scheme and the content on the 24 inches digital screen. No roll-ups or additional backdrops are allowed.

Please send your company's logo in EPS format to [email protected] before Feb. 8, 2023. 

 

Dress Code
Dress code for this event is business casual. Please also note that in respect to the local culture and traditions, JW Marriott Hotel Riyadh requests that all individuals entering the hotel must be dressed in either traditional local wear, or smart casual. Shorts, sleeveless tops and sports shirts are not allowed.
We expect spring weather with an average temperature varying between 15 and 27 degrees Celsius. We advise bringing a jacket for the evening as the temperature can be chilly. Please also wear comfortable shoes. 

 

Traveling to Riyadh

Please note that you will need a visa to enter Saudi Arabia. You can find more information and apply for a Saudi eVisa here. 

In addition to the Visa, we have been informed that some travellers were requested to present a proof of health insurance that included COVID-19. We would recommend that you contact your insurance company to get an official document to present to Saudi authorities if needed. 

Other travel and health requirements may apply. Contact the embassy of your country to learn about the specific requirements that apply in your case.

 

Event Agenda
Full event agenda is available here.

 

Move-in and Move-out Date & Time

Move-in

All exhibitors can collect their badges at the registration counter on the show date starting from 10:00 March 7, 2023. The move-in time for all trade connections is March 7, 10:00 – 11:30. The event will start at 11:30.

Booth personalisation is composed of two logos on the booth shell scheme and the content on the digital screen. No roll-ups or additional backdrops are allowed. Please send your company's logo in EPS format to [email protected] before Feb. 8, 2023. 

 

Move-out

The trade connections part of the event will conclude March 8, 2023 at 18:00. Move-out time is from 18:00-18:30. Please head to the lobby before 18:30 for transportation to EDUTour at Riyadh Boulevard World.

Registration

The trade partner package includes:

• One access to trade connections March. 7-8, 2023 with a 3x3m booth that includes: a counter, two lounge chairs, a coffee table, a 24 inches digital screen, two logo placements, electricity and lighting
• One access to six conferences
• Two networking lunches for one person
• Two evening snacks for one person
• Two EDUTours for one person
• Two dinners for one person

The Trade Partner Package includes one person registration to the event, that will be completed by the IAAPA Sales team. Additional staff to represent your company should register using attendee registration. Click here to register a second staff member.

Badge pick-up is available March 7 from 10:00 to 11:30.

FAQs for Trade Partners?

What is the IAAPA Middle East Trade Summit? 

The IAAPA Middle East Trade Summit is a two-day event that includes a Trade Connection area where exhibitors present their product and services, eight insightful education sessions about new projects in the region and key topics like operations, safety, recruiting…, and two EDUTours to Riyadh Boulevard City and Riyadh Boulevard World. The event will take place March 7-8, 2023 in Riyadh, Saudi Arabia. 

 

What are the different ways to participate in the event?

There are two ways of participation: 

• Exhibitor: presents products and services in a 3x3 booth at the Trade Connections area, have access to education conferences, and participates in the EDUTours (Riyadh Boulevard City and Riyadh Boulevard World). Due to limited capacity, only one person per company is included in the Trade Partner package. The exhibiting company can add a second staff member to represent their company using regular attendee registration for the second staff member only. The first staff member registration is taken care by the Exhibit Sales team as part of the Trade Partner package. 
• Attendee: benefits from access to the Trade Connections area to learn about the products and services that exhibitors are presenting, and have access to insightful education conferences. If registered to the Full Summit package, attendee will also join two EDUTours (Riyadh Boulevard City and Riyadh Boulevard World). In order to ensure a healthy facility operator/supplier attendance ratio, there are limitations on number of supplier registrations. For that reason, all attendee registrations are reviewed and require approval. 

IAAPA members benefit from special rates in both ways of participating. Not a member yet? Contact [email protected] for more information. 
 

Is it possible to have more than two people representing an exhibiting company?

Two people is the limit for Trade Partners with exhibiting booths. Suppliers have limited spots to ensure a healthy operator/supplier attendance ratio. Trade partners (companies with a booth in the event) are allowed one person per company, and can register a second one using regular attendee registration. Non-exhibiting suppliers are only allowed one person per company and use regular attendee registration. Click to regular attendee registration.

 

Where does IAAPA Middle East Trade Summit take place? 

The event takes place at JW Marriott Hotel Riyadh.

Address: King Fahad Road, Sahafah District, Riyadh, Saudi Arabia 13315. 

Phone number: +966 11 511 7777

 

Is accommodation included in the IAAPA Middle East Trade Summit 2023 trade connections package?

No, accommodation is not included in the trade partner package. However, participants can benefit from a special IAAPA rate of $254 (950 SAR) per night for event participants at the official hotel for the event, JW Marriott Hotel Riyadh.

Address: King Fahad Road, Sahafah District, Riyadh, Saudi Arabia 13315
Phone number: +966 11 511 7777

If you need any assitance with booking your room, please contact Mr. Feras Hariri at [email protected] or via phone/WhatsApp: +966 55 010 5035.

 

What are the transportation options from the airport in Riyadh?

There are several transportation options from the King Khalid International Airport. Please find here the airport information. And below a list of airport transportation companies as recommended by the event partner GEA. 

• Naylam 

• Satco

• Wofod Care 

• Citys Quares

Please also note that Uber and Careem are also two transportation provider that are commonly used in the country.

 

Do I need a visa to travel to Riyadh?

All Summit attendees - exhibitors, visitors, and speakers - require an e-visa from eligible countries to enter the Kingdom of Saudi Arabia. Citizens from 49 countries are eligible to secure an e-Visa through Visit Saudi website.

Visitors from other countries can apply for a consulate visa through Saudi embassies and consulates. Holders of US, UK, or Schengen visas can apply for the visa upon arrival.

The process for applying for your visa is as follows: 

Click here to start your e-Visa application process Complete the application form. You will need to provide personal information including full name, address, date of birth, passport details and travel plans Pay the e-Visa fee using a credit or debit card - The cost for the tourist e-Visa upon is SAR535. The visa cost includes a fee for full health insurance during your stay in Saudi. Once approved, you will receive the e-Visa by email

If you need an invitation letter, please email Janet Doyle – [email protected], and share with her the following details: name, passport number, passport expiry date, country of issue and date of birth.

In addition to the Visa, we have been informed that COVID-19 measures have now been lifted in Saudi Arabia. Proof of vaccination status and PCR test results are no longer required. However, we would recommend to travel with a valid health insurance (that covers you in case of COVID-19) and to bring your Covid pass. 

Do not hesitate to contact your own embassy in order to see if any other health or travel regulations apply.

The e-Visa will be a one-year, multiple entry visa, allowing tourists to spend up to 90 days in the country.

 

IAre there any rules regarding booth customization?

Yes, booth personalisation is composed of two logos on the booth shell scheme and the content on the 24 inches digital screen. No roll-ups or additional backdrops are allowed.

 

What is included in the Trade Partner package?

• One access to trade connections March. 7-8, 2023 with a 3x3m booth that includes: a counter, two lounge chairs, a coffee table, a 24 inches digital screen, two logo placements, electricity and lighting
• One access to six conferences
• Two networking lunches for one person
• Two evening snacks for one person
• Two EDUTours for one person
• Two dinners for one person

 

How do Trade Partners register?

Trade Partners package includes one person registration to the event that will be completed by the IAAPA sales team. Any questions about this registration, contact [email protected]. 
It is possible to register a second staff member using regular attendee registration. Click here to register a second staff member. Registrations required approval to ensure a healthy facility operator/supplier attendance ratio. 

 

Is there a dress code?

Dress code for this event is business casual. Please also note that in respect to the local culture and traditions, JW Marriott Hotel Riyadh requests that all individuals entering the hotel must be dressed in either traditional local wear, or smart casual. Shorts, sleeveless tops and sports shirts are not allowed.
We expect spring weather with an average temperature varying between 15 and 27 degrees Celsius. We advise bringing a jacket for the evening as the temperature can be chilly. Please also wear comfortable shoes.

 

Is there WIFI available?

There is no free WiFi available in Saudi Arabia. You will be able to use a dedicated WiFi inside the JW Marriott Hotel Riyadh for the IAAPA Middle-East Trade Summit. If you want to access WiFi outside the hotel, we highly recommend to discuss with your phone provider or/and to buy an eSIM card using the app airalo. You will be able to choose your package depending on the location and your needs.