IAAPA Expo Asia 2026 Exhibitor Preparation Webinar

Join the exhibitor preparation webinar designed to help you get ready for IAAPA Expo Asia 2026 with confidence and clarity. This session is tailored for all confirmed and prospective exhibitors and will walk you through the essential information you need to plan, prepare, and execute a successful participation at the Expo.

The webinar will cover key event information and important milestones, including the overall exhibitor schedule, critical deadlines, and required submissions. IAAPA will also share practical guidance on how to navigate the exhibitor processes and resources to ensure a smooth pre-show journey.

Our official logistics partner, APT, will provide an overview of freight forwarding, customs clearance, on-site handling, and move-in and move-out procedures, helping exhibitors plan their shipping and logistics efficiently.

In addition, Pico, the official services contractor, will present a detailed briefing on both technical and non-technical services. This includes booth construction options, electrical and AV services, internet and rigging, as well as furniture, graphics, and other exhibitor services available on site.

This webinar is a valuable opportunity to hear directly from the IAAPA Team and our appointed Official Services Provider, gain practical insights, and ask questions to ensure you are fully prepared for IAAPA Expo Asia 2026.

Agenda: 

Part 1: Essential Information & Exhibitor Planning

Presented by: Ivan Zhang, IAAPA Asia-Pacific Team

Email: [email protected] 

• Key Show Details & Venue Overview
• Exhibitor Services Guide (ESG) Highlights
• Important Deadlines & Move-in Schedule
• Accessing the Exhibitor Resource Center
• Exhibitor Badge Registration Process
• Where to Get Help & Support

Part 2: Logistics, Freight & On-Site Handling

Presented by: Jenny Yau, APT Showfreight, 

Email: [email protected] 

• Shipping timelines
• Customs clearance
• Freight forwarding options
• Move-in and move-out procedures/ access to loading bay
• Best practices for smooth logistics planning

Part 3: Booth Services, Technical & Operational Support

Presented by: Jeff Yim, Pico International

Email: [email protected] 

• Workplace Health & Safety/ Dos and Don’ts
• Exhibitor Appointed Contractor/ Wrist Band
• Contractor access
• Online Ordering Platform Demos
• Booth Services

Part 4: Q&A