Food & Beverage Sampling and Distribution

For the distribution of Food and Beverage sample products within the exhibit hall, the exhibitor must obtain written approval from QSNCC and all relevant authorities. Distribution and sampling of food and beverage products should be in compliance with the general standards of health, safety, hygiene, sanitation and other specific requirements of the relevant authorities and QSNCC

The following are the guidelines set by QSNCC for distributing sample item:

Product liability insurance is required when sample food is distributed in QSNCC.
Alcoholic beverages are not permitted to be distributed as samples.
Food items must be disposed of in the proper manner established by QSNCC.
Distribution of samples in booths requires the “Food Indemnity Form” form be completed and returned no less than 2 weeks prior to show start. Please contact IAAPA Show Management at [email protected].
Food and beverage items used as traffic promoters (i.e., popcorn, coffee, ice cream, etc.) must be purchased from the QSNCC’s Catering Department. See the form here.
Items dispensed are limited to products manufactured, processed or distributed by exhibiting company or from licensed sources / suppliers only.
Food items are limited to one ounce (1 oz.).

Those who wish to serve food and/or beverages to attendees or exhibit staff should order through QSNCC, the exclusive catering provider.

Exhibit Booth Cooking

Selling of Food & Beverage in Event Hall
- QSNCC does not allow selling of food & beverage products inside the event hall area, except for below specific products :
  - Instant/Convenience products for consuming outside of QSNCC such as canned foods, canned drinks, UHT milk, or other products those are already packed in packages.
  - Food products those are cooked & already packed in packages such as pork sausages, dried sheeted pork, pork crackling, etc.
  - In case the exhibitor would like to have products tasting without selling intention,
  - The act must comply with rules & regulations.
  - All above cases are under the exemption of a concession fee.
  - QSNCC does not allow the sale of food & beverage those requires cooking equipment such as stoves, heating machine & equipment, and kitchenware inside the event hall.
  - In case of selling food and beverage mentioned above, organizers and exhibitors must receive permission from the company and strictly follow rules and regulations.
Concession Fee
- Exhibitors, and Persons involved who require to sell food and beverage must inform Event Services Department at least 15 days prior to event date. A bring-in fee (confession fee) will be applied at THB 5,000/event of 5 days/ 9 sqm. space (excluded of 7% VAT) If the event runs exceed 5 days, extra charge at THB 1,500 /day/9 sqm. Space will be applied (excluded of 7% VAT)
Cooking Area and Selling Area
- Event Services Department will allocate a cooking preparation space outside the event hall. Exhibitors and Person involved must cook in the allocated area only.
- Exhibitor has to employ 2 cleaners per day for cleaning this cooking area.
- Exhibitors, and Persons involved must prevent damage & dirty stain towards carpet, floor, and cooking area by using a ground sheet or plastic mat to cover the area.
- The size of a ground sheet & plastic mat must exceed the cooking area at least 30 cm.
- DO NOT put products, equipment or belongings outside of the rental area.
- In case of failure to comply, QSNCC will warn, stop selling, and issue a disqualification document to other organizers. By this, the exhibitor who breach this regulation will not be able to join any event hosted at QSNCC in the future.
Cooking Equipment
- Cooking gas is not allowed inside the event hall. Only electrical equipment is permitted.
- For reheating, only electrical appliances & hot oil are allowed in the event area.
- Cooking inside building is allowed only by such methods as steaming, boiling, baking and grilling with electrical appliances only.
- Installation of electrical sockets & lighting for cooking equipment is responsibility of exhibitors. Tools and equipment such as electric wires and sockets must be in safety standard.
Safety Equipment
- Organizer must prepare 1 fire extinguisher (at least 9 lbs) per 1 standard booth (9 sq.m.)
Smelly Products
- For smelly products as fermented items and fishes, the exhibitor must keep that kind of item in a smell proof container so that the smell will not disturb others.
Package & Container
- DO NOT use & bring in all kind of foam containers into QSNCC as per environmental policy.
Products Loading
- Products loading is allowed only prior to event start time each day or as per specific agreement between organizer & QSNCC.
- While loading liquid products such as syrup, ice, etc., the exhibitor must lay plastic mats all the way from loading area to the rental booth area.
Cleaning:
- Cleaning by QSNCC will not include below cases
  - Storing and Moving of products, equipment, or belongings.
  - Oil stains & dirt from cooking & selling of food & beverage.
  - Picking food scraps, trash, and garbage inside the booth.
  - Cleaning the products, equipment, and belonging.
- In case of damage towards QSNCC’s properties, a damage charge will be applied at THB 5,000 per sq.m. OR as per actual damage concession.
  - Exhibitors, and Persons involved must clean up the service area such as pantry, preparation area, food garbage area. All chairs, tables, and other equipment must be returned to QSNCC in their original condition.
  - Contractors, Exhibitors, and Persons involved must not dispose leftover food in the drainage. In case of found, penalty fee will l be applied, assessed by Event Services Department.
  - Contractors, Exhibitors, and Persons involved must wash utensils at the designated space only.
For any damages occurred in the event area, pantry, preparation area, banquet equipment, chairs, tables and QSNCC properties, exhibitors, and persons involved must be responsible for the damage charges assessed by Event Services Department.
In case of conflagration caused by exhibitors, and person involved, which requires the external units to relive (QSNCC staff, policeman, fireman, medical team, government sector etc.) Exhibitors and Persons involved must be responsible for all charges of the external units.
Event Services Department reserves full rights to considerate additional regulations on case by case apart from above rules and regulations.

Exhibit Booth cooking will not be permitted without the approval of QSNCC. Once the approval of QSNCC is attained, exhibitor must ensure that all the necessary permits from relevant authorities are secured and distributed to all parties. No open flames are permitted. Please contact IAAPA Show Management at [email protected].

Booth Catering Service

Booth Catering is an exclusive service of the QSNCC. For all booth catering orders, please note that:

Paper and plastic utensils are supplied by the Centre; chinaware/glassware service is available at additional cost.
Tables must be supplied by the exhibitor or decorator or can be rented at a cost from QSNCC
The exhibitor must provide necessary electrical sockets required for the service of the food item ordered.
QSNCC Catering is responsible for clearing the ordered food and/or beverage items from the booth.

Insurance

If your company is approved to provide food or beverage samples of your product during the Expo, the exhibitor must obtain additional insurance as detailed here:

Any exhibitor using flammable materials or serving food or beverage items that is the exhibitor's own product, will need to carry $3 million general aggregate and $2 million per occurrence and provide IAAPA with a copy of that certificate via email at [email protected] by 5 May. Insurance COI should include the following information on the certificate: IAAPA, QSNCC, PX System Co.,Ltd., APT Showfreight (Thailand) Limited, their entities, subsidiaries, agents, representatives, officers, staff, volunteers and employees, are additionally insured for IAAPA Expo Asia 2024, 28-30 May 2023. IAAPA should be the certificate holder. Address is 4155 West Taft Vineland Road, Orlando, FL 32837, United States.

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