IAAPA Summit: Latin America, Caribbean 2025
General Information
Review the following important information to prepare your trip to Mexico and learn more about the event policies
- Dress Code and Weather
-
Expo and Conference (Mexico City, March 24th and 25th): Business attire with comfortable shoes. Expect mild weather between 27 and 9°C (80-49°F).
EDUTours (Mexico City, March 26th): Business casual with comfortable shoes. There will be optional opportunities to use the facilities. Expect mild weather between 27 and 9°C (80-49°F).
Post Tour (Morelos and Puebla, March 27-28th, Optional additional item): Casual with comfortable shoes. Hat, sunblock, and bug repellent recommended. There will be optional opportunities to use the facilities, including a water park. Expect mild weather in Puebla between 26 and 8°C (80-47°F) and hot weather in Morelos between 34 and 13°C (93-55°F). - Travel Information
-
Attendees should plan to arrive in Mexico City before 8 a.m. on March 24 and leave March 27 in the morning, unless they are attending the Post Tour.
For those attending the Post Tour, should plan to leave Mexico City March 29 in the morning.
For Mexico City, there are three airport options:
- Most Recommended
Mexico City International Airport (AICM) — MEX
Estimated Transfer Time to Hotel Presidente Intercontinental: 30 minutes.
Estimated Airport Taxi Cost to Presidente Intercontinental Hotel: $20 USD
Uber is not available.- Other Options
Felipe Ángeles International Airport (AIFA) — NLU
Estimated Transfer Time to Hotel Presidente Intercontinental: 1 hour and 30 minutes.
Estimated Airport Taxi Cost to Presidente Intercontinental Hotel: $75 USD
Uber is not available.Toluca International Airport (AIT) — TLC
Estimated Transfer Time to Hotel Presidente Intercontinental: 1 hour.
Estimated Airport Taxi Cost to Presidente Intercontinental Hotel: $50 USD
Uber is not available. - Accommodation in Mexico City
-
Accommodation is NOT included in the registration price. We have arranged for special group rates at the Presidente Intercontinental Mexico City Hotel. See rates and discount code (subject to availability).
- Immigration Requirements
-
The Mexican immigration authority requires all foreign citizens to have a valid passport. You can check other requirements through the Secretary of Foreign Affairs.
In addition to the above documentation, foreign citizens must present:
a. Visa, if required. You must consider the visa requirements to enter the country or contact the Secretary of Foreign Affairs.
b. Round ticket to leave the country.
c. Hotel reservation or invitation letter. - Visa Letter
-
IAAPA Latin America, Caribbean will provide visa letters or letters of invitation for attendees and exhibitors. If you need a Visa Letter, please make sure to answer the following form and to contact [email protected].
- Simultaneous Translation
-
This event will be presented in Spanish and English with simultaneous translation to both languages.
Translation to portuguese won't be available.
- Terms and Conditions
-
- This event is not suitable for attendees under 18 years of age. Underage attendees are not allowed to participate in functions that serve alcohol. This includes all our evening functions.
- The event includes tours of attractions and rides that require physical exertion. Some attractions may have restrictions on use depending on the physical conditions of the user. For more information and special assistance needs contact [email protected]
- The Summit will take place in Mexico City, Mexico. Before traveling, please verify if you require a visa or any vaccinations with the Mexican consulate in your country. The Post Tour will take place in the states of Morelos and Puebla, 2 hours away from Mexico City.
- By registering to this event, you agree to give consent to IAAPA to take, record, and use photographs, videos, recordings, and any other record of the event for legitimate purposes, including commercial advertising.
- Cancellation requests from attendees received before January 13th, 2025, will receive a full refund minus a $25 USD processing fee per transaction. Cancellation requests received between January 14th, 2025, and February 17th, 2025, will receive a 50% refund minus processing fees. No refunds will be made after February 18th, 2025. *For trade connections and sponsorships please review terms and conditions in your contract.
- If you need to cancel after these dates due to force majeure, including COVID-19 related causes and travel restrictions, please submit a written request to us for consideration. All cancellations are subject to a $25 USD processing fee.
- IAAPA Privacy Policy.
- Code of Conduct
-
IAAPA provides the attractions industry with meaningful events that include education, networking and market access opportunities in an environment that promotes the exchange of ideas, information, and resources. IAAPA's goal is that everyone who attends our events has a positive and rewarding experience, including attendees, speakers, sponsors, exhibitors, volunteers and IAAPA team members.
The following Code of Conduct provides guidelines to ensure that all participants understand what behavior is expected and what behavior will not be tolerated during the event. This includes social events related to events at off-site locations and all online and social media communications related to the event.
IAAPA has the right to expel any participants from the event who does not comply with this Code of Conduct. No refunds will be issued. In addition, IAAPA requests that both attendees and exhibitors report any observed violations to IAAPA staff.- Harassment: IAAPA events provide a harassment-free, respectful and inclusive experience for all, regardless of gender identity and expression, sexual orientation, disability, neurodiversity, physical appearance, body size, ethnicity, nationality, race, age or religion. Participants must refrain from any harassing, degrading, abusive or discriminatory behavior, including inappropriate photographs or recordings.
- Violence: There is a zero-tolerance policy for any display of violence, threats of violence or violent language directed against another person. This includes profanity, obscene gestures and offensive sexually explicit language.
- Suitcasing: Any non-exhibiting attendee soliciting business in the exhibit area or the public spaces or at another company's booth will be asked to leave the events immediately without any refund rights.
- Outboarding: Is defined as marketing, sales and hospitality events conducted by exhibitors and others who capitalize on the presence of buyers and/or sellers attending the original event’s organizer. This practice is unethical and subject to expulsion from the event of the participants involved.
